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Job Req ID:  113297

Events Planner

The Johns Hopkins Center for Health Security at the Bloomberg School of Public Health works to protect people’s health from epidemics and disasters and ensure that communities are resilient to major challenges. We examine how scientific and technological innovations can strengthen health security. We study the policies, organizations, systems, and tools to prevent and respond to outbreaks and public health crises. We advance policies and practice to address a range of challenges, including the global rise in emerging infectious diseases, a continued risk of pandemic flu, major natural disasters, our dependence on vulnerable infrastructure, and the potential for biological, chemical, or nuclear accidents or intentional threats.


The Johns Hopkins Center for Health Security is seeking a highly skilled Events Planner to work with various project teams to plan and manage logistics for Center events of various size and scope; events are domestic and international, in person, hybrid and virtual. The Events Manager reports to the Center’s Events Director. The Events Manager works closely with the Center’s faculty and staff as well as external stakeholders to ensure successful planning and completion of Center events, including conferences, working groups, webinars, symposia and other events as required. This position will report to the Events Director and but will engage independently to begin hosting standard and non-standard events and aid in higher profile events for the Center projects. The Planner will work with both faculty and support staff to foster a collegial and cooperative approach to events planning and preparation while advising and consult with project teams to establish scope, requirements, timelines, deadlines, budgets, correspondence, and materials for events.



Specific Duties & Responsibilities

  • Manage all logistical aspects for meetings and events for the Johns Hopkins Center for Health Security, to include conferences, symposia, multi-day working groups, webinars and other events. Events may be in person, hybrid or virtual. Events are domestic and international.
  • Manage all aspects of event planning, including site selection, vendor selection and management, speaker and attendee coordination, registration, event logistics coordination and management.
  • Independently conceptualize, implement, manage, and evaluate complex events and programs.
  • Utilize extensive knowledge about the department and/or organization in the design and management of events.
  • Prepare reports analyzing events effectiveness and make necessary improvements and adjustments. Monitor trends in event planning and their impact to future events.
  • Work alongside Center Communications team for communications and outreach campaigns as needed. Ensure continuity of University, Division, and Center branding schemes.
  • Assure successful execution of events; facilitate post-event logistics evaluation and implement changes to processes and procedures as needed.
  • Work with government agencies to coordinate detailed security clearance requirements for group tours and facilitate required security clearance information from attendees.
  • Make effective use of computer-based scheduling, registration, and invitation systems; Cvent expertise required.
  • Assess, anticipate, and respond to the needs of Center staff, as well as colleagues, guests, meeting attendees, vendors, and other service providers.
  • Arrange VIP and other conference or event attendee domestic and international travel as needed for events with coordination to Center finance group for processing of payments
  • Establish and maintain excellent relationships with a wide variety of contacts including high-level government officials and their staff, a wide range of professionals and VIPs from the public, private, healthcare, public health, and academic sectors, executive, professional, and non-professional Center staff and funders.
  • Negotiate and manage vendor contracts related to the Center’s events. Review vendors and services provided regularly to maintain competitive/up-to-date pricing. Proactively research new vendors and obtain proposals.
  • Work with finance and project teams to develop realistic budget at proposal stage.
  • Manage event expenses and work within established budgets.
  • Foster a collegial and cooperative approach to events planning and preparation while advising and consult with project teams to establish scope, goals, target audience, marketing strategy, requirements, timelines, deadlines, budgets, correspondence, and materials for events.
  • Strong ability to multi-task as multiple events are in the planning process at one time.
  • Other duties as assigned.


Minimum Qualifications
  • Bachelor's Degree.
  • Two years related experience.
  • Additional education may substitute for experience to the extent permitted by the JHU equivalency formula.


Preferred Qualifications
  • Able to manage multiple events simultaneously, meet deadlines, apply attention to detail, and develop and maintain collegial and collaborative relationships with peers, colleagues, and external contacts.
  • Able to work autonomously, with minimal supervision, but also able to take direction; able to direct the work of others when appropriate.
  • Able to stay updated on, adhere to, and communicate to others the Center’s and JHU policies and procedures related to budgets, travel, expenses, vendor management, and documentation.
  • Local, domestic, and international travel is required.
  • Advanced computer skills preferred and must be adept at acquiring new skills quickly; proficiency with MS Office suite, Cvent, and Zoom webinars are required.
  • Must be able to work outside of regular business hours when necessary.
  • Hybrid or Remote Work Location may be considered. Position must be able to travel to regular work sites both in Baltimore and Washington D.C. area when needed. Candidates that live within the Washington, DC-Baltimore metropolitan area.

 

 

Classified Title: Events Planner 
Role/Level/Range: ATP/03/PB  
Starting Salary Range: $45,700 - $80,000 Annually (Commensurate with experience) 
Employee group: Full Time 
Schedule: Monday to Friday: 8:30am – 5:00pm 
Exempt Status: Exempt 
Location: Hybrid/School of Public Health 
Department name: ​​​​​​​Health Security 
Personnel area: School of Public Health 

 

 

Total Rewards
The referenced salary range is based on Johns Hopkins University’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. The COVID-19 vaccine does not apply to positions located in the State of Florida. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Hybrid: On-site 1-2 days a week

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