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Job Req ID:  97457

Faculty Affairs Coordinator

We are seeking a Faculty Affairs Coordinator who will be responsible for a range of administrative duties in the Office of the Vice Provost for Faculty Affairs. Responsibilities include scheduling and managing the Vice Provost for Faculty Affairs (VPFA) calendar. Managing all administrative duties for the University Pandemic Academic Advisory Committee (UPAAC)/Johns Hopkins University Council (JHUC), assisting with the Tenure Advisory Committee (TAC) and other duties within the office. Additionally, the coordinator will monitor and process expenses for the office. The coordinator will have familiarity with the inner workings of the Office of the VPFA and will be trained to stand in for other team members in their absence.


Specific Duties & Responsibilities

  • Manages the VPFA’s calendar by effectively prioritizing requests for meetings and resolving scheduling conflicts.
  • Triages email, telephone calls, faxes, and incoming mail directed to the VPFA.
  • Completes additional administrative duties such as processing reimbursements and other expenses for the FA team, compiling meeting materials, assisting with Office of the Provost front desk coverage and reserving meeting rooms and/or catering for special events.


UPAAC/JHUC

  • Manages scheduling of meetings and special guests.
  • Serves as point of contact for all UPAAC/JHUC members and special guests.
  • Manages agenda development for bi-monthly meetings.
  • Manages and organizes OneDrive folder.
  • Manages UPAAC/JHUC website, email box and updates bylaws.


TAC

  • Manages scheduling of meetings and special guests.
  • Manages agenda development for bi-monthly meetings.
  • Provides support in Interfolio’ s Retention, Promotion and Tenure (RPT) module.
  • Manages TAC website, email box and updates bylaws as needed.
  • Is cross-trained as a back-up to manage all TAC undertakings and processes.


Other

  • Provides administrative assistance to Dual Careers Services program.
  • Provides administrative assistance for annual Society of Scholars event.
  • Manages Faculty Affairs email box.
  • Manages bi-annual Vice Deans for Faculty meetings.
  • Performs other duties as assigned.


Special Knowledge, Skills & Abilities

  • Strong organizational, interpersonal and customer-service skills.
  • Detail oriented.
  • Ability to work independently and in a team; to take initiative and be flexible.
  • Expertise in organizing complex meetings.
  • Excellent proofreading and editing skills.
  • Demonstrated ability to show good judgment in communicating issues that are sensitive and confidential.


Minimum Qualifications
  • High School Diploma or graduation equivalent
  • Five years progressively responsible administrative experience
  • Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula


Preferred Qualifications
  • Proficiency with Outlook, Word and Excel.
  • Experience with SAP and Concur.
  • JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

 


Classified Title: Sr. Administrative Coordinator 
Role/Level/Range: ATO 37.5/03/OF  
Starting Salary Range: $39,780 - $54,600 (Commensurate with experience)
Employee group: Full Time 
Schedule: Monday - Friday, 8:30am - 5:00pm 
Exempt Status: Non-Exempt 
Location: Hybrid/Homewood Campus
Department name: ​​​​​​​Vice Provost Faculty Affairs, Ofc of 
Personnel area: University Administration 

 

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:


30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

 

The successful candidate(s) for this position will be subject to a pre-employment background check.

 

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

 

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

 

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

 

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.

 

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

 

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

 

Note: Job Postings are updated daily and remain online until filled.

Homewood Campus