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Job Req ID:  19145

Financial Analyst


General Summary:

The Financial Analyst reports to the Associate Director of Finance and Administration and is responsible for the fiscal and administrative management of the portfolio, which includes the Vice Provost for Admissions and Financial Aid (VPAFA) and the Vice Provost for Integrative Learning and Life Design (VP ILLD).  The ideal candidate will manage the development of general funds (related to both Homewood and University-wide budgets), gift and salary budget projections and proposals for the VPAFA and VP ILLD, in conjunction with the Associate Director and departmental directors.  S/he will compile fiscal year proposals/requests for review and approval, work with the VP’s, Associate Director and departmental directors to outline events and plan future projects for the portfolio. S/he will provide support and guidance to departmental financial administrators on all matters concerning budget, including assistance in preparing the annual budget documents, reconciliations, proposals and accounting.  S/he will oversee and coordinate the work of others in the portfolio as they relate to fiscal matters.  

Partner offices include: Office of the Vice Provosts, Undergraduate Admissions, Student Financial Services, Student Employment, Life Design Lab, Hopkins Connects, Hire Hopkins, Phutures and HOUR.


This position works in collaboration with the Director of Finance and Administration / Student Services Finance Office to ensure that budgets for the portfolio are aligned with the overall Student Services divisional budget, goals, and policies.  The VP’s will assist the Associate Director in performance evaluation and compensation decisions by providing input on performance of those activities and responsibilities. 


S/he will serve as a liaison between Student Services HR Office and department managers, supervisors, department administrators or staff on matters related to HR (payroll, taxes, ESS, compensation, e210s, HR Policy and procedures, job reclassifications, etc.). 


Essential Job Functions:

  • Ensures compliance with divisional policies and the policies of the University in regards to proper use of funds
  • Reviews and approves all expenditures/financial transactions for the portfolio (travel & business expense reimbursements, shopping cart/purchasing, check requests/on-line payment requests)
  • Participates in the development of general funds and gift budgets
  • Analyzes budget patterns and historical trends; projects expenditures and revenues and assembles budgets for final submission
  • Monitors monthly revenues and expenditures, maintains historical statistical data and reconciles accounts
  • Explains accounting transactions and resolves discrepancies and other accounting issues
  • Manages all gift and endowment funds to ensure spending is completed in a timely fashion and adheres to donor intent
  • Serves as a liaison between Business Office, Controller’s Office and department managers
  • Informs and communicates financial problems and issues to the Associate Director and reports on the status of current and pending issues
  • Monitors, identifies, and communicates important budgetary issues such as over expenditures, revenue reductions, potential cost savings and unplanned costs
  • Prepares and posts journal entries into ledgers; allocate internal costs amongst the various units
  • Builds financial models as needed (to evaluate future year programing, enrollment variances, etc.)
  • Orients and trains VPAFA and VP ILLD staff on all financial matters, including fiscal management, policies and procedures
  • Serves as an ongoing resource to each department financial administrator, including assistant in preparation of accurate budget reconciliations, proposals and accounting
  • Provides hands-on training, instruction and support to administrative or budget coordinators within the portfolio
  • Serves as security coordinator, which includes monitoring and authorizing administrative access rights to University computer systems for portfolio staff
  • Serves as the subject-matter-expert on HR-related processing of payroll transactions or other types of Internal Service Requests (ISR): (New Hire, Termination, Leave of Absence, Reassignment, Position Maintain, Hours Change, Salary Increase, Bonus/Supplement Pay, Overtime, Org Unit Maintain, etc.)-approximately 125 full-time employees within the portfolio
  • Serves as Approver 1 for all student employment ISRs for portfolio
  • Assists departments with student employment requests on an as needed basis
  • Assists with posting positions to JHUjobs and managing the on-line recruitment process in the HR system of record
  • Serve as back-up HR administrator for offices in the absence of a dedicated staff member due to leave of absence, vacation, position vacancy, etc.
  • Runs various BW Analysis reports on staff, headcount, positions, salary overpayments, etc.
  • Assists with the hiring of temporary (Randstad) casual and/or contractual (independent contractors) employees, as needed.
  • May serve as back-up JHED Administrator for designated areas
  • Other duties as assigned by the Associate Director of Finance



  • Bachelor’s Degree required
  • Master’s Degree preferred
  • Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
    • JHU Equivalency Formula:  30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience.  Additional related experience may substitute for required education on the same basis.  For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.


  • Three years experience in finance or accounting, experience working in complex, multi-layered organizations preferred


Special Knowledge, Skills, or Abilities:

  • Ability to make independent judgments and ability to act on decisions on a daily basis
  • Ability to work for long periods of time without direction and ability to prioritize work
  • Flexibility on several tasks simultaneously and meet concurrent deadlines
  • Strong organizational, analytical and problem solving skills and strong attention to detail
  • Ability to communicate effectively with individuals at many organizational levels
  • Ability to deal effectively with faculty, staff, students, parents, prospective students, alumni, etc.
  • Must possess good analytical skills, strong computer skills and knowledge in the use of spreadsheets, database and word processing applications


Classified Title: Financial Analyst 
Working Title: Financial Analyst 
Role/Level/Range: ATP/03/PC 
Starting Salary Range: Commensurate with Experience
Employee group: Full Time 
Schedule: Mon-Fri 8:30-5 
Exempt Status: Exempt  
Location: 01-MD:Homewood Campus 
Department name: 10001450-Budget Administration 
Personnel area: Homewood Student Affairs


The successful candidate(s) for this position will be subject to a pre-employment background check.


If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.


The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.


During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.


The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.


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