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Job Req ID:  62502

Financial Analyst

The Department of Psychiatry and Behavioral Sciences is seeking a Financial Analyst  who will be responsible for daily issues as they arise within the department, administratively and facilities related and will coordinate the fellowship process with Fellowship Director. This position directly manages the non-sponsored funds in the Department of Geriatric and Neuropsychiatry as well as tracks and submits payroll changes, as needed. The Financial Analyst performs financial activities for the Department of Psychiatry at Bayview within the scope of the position and serves as backup for Administrative Manager in her absence.

 

Specific Duties & Responsibilities:

Administrative

  • Develops, implements and maintains administrative systems and procedures for effective functioning of the division.
  • Handles daily issues and needs as they occur.
  • Assigns and prepares offices for new employees prior to their arrival.
  • Ensures timely and accurate coding and processing of invoices, check requests, travel expense reimbursements, etc.
  • Takes initiative in contacting counter parts in the correct shared services departments to help in reconciling purchase orders, and accounts payable or travel documents.

 

Educational

  • Manages the neuropsychiatry, geriatric psychiatry and psychosomatic medicine fellowship program including serving as the program coordinator for the geriatric psychiatry and psychosomatic medicine fellowships as required by the ACGME.
  • Tracks continuing education and clinic hours for all fellows in program including all duty-hours documentation as required by the Office of Graduate Medical Education.
  • Updates and maintains the EValue system for the neuropsychiatry, geriatric psychiatry, and psychosomatic medicine fellowships.

 

Financial

  • Initiates SAP transactions within all modules, AP, Supply Chain, HR/Payroll, Finance, Sponsored, and BW. Reconcile and allocate expenses.
  • Manages financial processes to ensure accuracy and completion and maintenance of supporting documentation.
  • Processes MTAs and other agreements through COEUS which includes working with outside investigators, vendors, research administration and legal offices.
  • Tracks documents from creation to close-out; troubleshoot any problems that may occur.
  • Serves as point of contact for questions regarding financial policy and procedure.

 

Non-Sponsored

  • Directly manages divisional non-sponsored budgets and reconciles monthly to ensure accurate expenditure of funds.
  • Processes non-payroll cost transfers as needed to assign expenses to appropriate non-sponsored account.
  • Processes check deposits.
  • Assists in preparing and forecasting fiscal budget for Department Behavioral Biology and Department of Behavioral Medicine.

 

Sponsored

  • Assists with the development of budgets for grants and contracts including new, renewal and continuation awards.
  • Works closely with senior management to prepare grant proposals and other submissions by gathering supporting documentation, prepare budgets, write justifications, ensure timelines are met and documentation is formatted as required, using knowledge of grant submission process and requirements.
  • Assists in preparing and forecasting fiscal budget for Department Behavioral Biology and Department of Behavioral Medicine sponsored projects.
  • Works closely with faculty and Administrative Manager in this process.
  • Works with internal JHU department, research administration and controller’s office staff as well as NIH contracts and budget offices during pre- and post-award as necessary. 
  • Submit grant proposals through COEUS.
  • Keeps abreast of policies, procedures and governmental regulations that apply to sponsored applications and awards to ensure compliance.
  • Works closely with internal JHU offices to complete these tasks.
  • Ensures timely submission.
  • Prepares and submits Other Support pages for submission on grants or responding to requests by other departments for our faculty Other Support pages.

 

Minimum Qualifications (Mandatory):

  • Bachelor’s Degree in Finance, accounting, or other related field.
  • Three years of related progressively responsible related financial/accounting experience.
  • Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.

 

Special Knowledge, Skills & Abilities:

  • Knowledge of University financial policies, practices and procedures.
  • Understanding of financial reporting, budget preparation and account reconciliation.
  • Excellent attention to detail and strong analytical skills required.
  • Must be able to multitask, set and manage multiple priorities, and respond quickly to changing needs and goals.
  • Ability to work independently for long periods of time and embrace a team oriented environment.
  • Ability to exercise administrative judgment and assume responsibility for consequences and results of actions. Exercise mature judgment, sensitivity, and diplomacy when dealing with all internal and external constituents.
  • Excellent computer skills using Microsoft Office (Word, Excel, PowerPoint), Knowledge of SAP and COEUS highly desirable. Coeus, SAP, email, and Internet.
  • Knowledge and use of PC, printer, and general office equipment.

 

Physical Requirements:

  • Ability to stand, walk or sit for an extended period of time.
  • Reaching by extending hand(s) or arm(s) in any direction.
  • Finger dexterity required to manipulate objects with fingers rather than with whole hand(s) or arm(s), for example, using a keyboard.
  • Communication skills using the spoken word.
  • Ability to see within normal parameters.
  • Ability to hear within normal range.

 

JHU Equivalency Formula:  30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience.  Additional related experience may substitute for the required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. 

 

Classified Title: Financial Analyst
Role/Level/Range: ATP/03/PC 
Starting Salary Range: $51,210 - $70,480 annually (commensurate with experience)
Employee group: Full Time 
Schedule: M-F, 8:30am - 5pm 
Exempt Status: Exempt  
Location: Johns Hopkins Bayview 

Department name: SOM Psy Bay Bayview Physicians
Personnel area: School of Medicine

 

The successful candidate(s) for this position will be subject to a pre-employment background check.

 

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

 

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons or because the individual is pregnant or attempting to become pregnant. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

 

The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.

 

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

 

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled. 

 

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Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

Johns Hopkins Bayview