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Requisition ID:  116696

Financial Manager

The Department of International Health in the Bloomberg School of Public Health is seeking a Finacial Manager who will manage day-to-day financial and operational activities of the sponsored projects. Reporting to Assistant Administrator, the Financial Manager is expected to Partner with designated Faculty/Principal Investigator’s on a wide range of sponsored activities that support their finances and operational support. They will do this by building and managing a team and through communicating regularly with departmental leadership.


This position will provide timely support to Principal Investigator and faculty around finances, processes, policies, procedures and compliance related issues.  We are seeking a candidate  with the ability to anticipate financial and operational issues and seek guidance from departmental leadership as needed. Must maintain positive communications with all areas of JHU, Partner, Subrecipient and Sponsors to ensure grants and financial compliance. Also, may also assist the implementation of operational changes as required for meeting the vision of the department and implementation of new university systems, policies and procedures.


Specific Duties and Responsibilities


Personnel Management

  • Mentor, supervise, lead and train staff financial team consisting of Sr. Grants and Contracts Analyst, Grants and Contracts Analyst, and Budget Analyst.
  • Supervise the performance of financial staff, conduct performance reviews, provide ongoing feedback and constructive criticism, and identify professional development opportunities.
  • Orient all new employees to the department and provide onboarding information for orienting new employees with the department, JHU and BSPH.
  • Implement Departmental and University standardized operational processes and procedures.
  • Foster collaborative environment for faculty and staff.
  • Prioritize and direct work efforts, providing guidance and direction. Conflict resolution.
  • Champions the importance of promoting and modeling a culture of exceptional customer service and partnership to support the vision of the department.
  • Assist department with strategic planning for future department staffing needs.
  • Promote cross training opportunities and provide a forum for information exchange.


Payroll Management

  • Responsible for staff E210 and University timesheet system.
  • Work with BSPH Human Resources on creating requisitions for new hires and perform other HR-related tasks, e.g., hiring, terminations, performance management.
  • Assist Academic Program Directors with appointments, promotions, and reappointments of faculty through guidance, including compensation recommendations, and materials creation.
  • Work with Academic Program Directors on Adjunct faculty teaching compensation and Summer Institute teaching payments.
  • Work with University Global Human Resources on international hiring and other international related activities.


Financial Management

  • Demonstrate strong analytical skills, problem-solving capabilities, and ability to address complex financial management problems, audit questions, contract, and management issues.
  • Provide oversight in the development, preparation, monitoring, projections, and reconciling of department budgets (sponsored research, gift, discretionary account, etc.) to ensure proper management and compliance of all sponsored awards.
  • Design and produce various reports for PIs, Directors and University utilizing institutional data to create monthly, quarterly, annual and ad hoc reports.
  • Lead and prepare agenda, produce financial reports for PI quarterly budget meeting.
  • Work with various programmatic, financial, and administrative teams to complete activities related to research administration, pre- and post-award, including proposal development, preparation and submission, F&A verification, and post-award administration.
  • Provide Subrecipients, Partners and Skate holders with financial support such as tracking invoices and payments, compliance audit request and semi-annual desk audit requirements.
  • Develop and oversee staff completing sponsored research proposal applications for accurate and timely submission.
  • Review and approve proposals prior to submission in Fibi System or sponsor’s portal.
  • Monitor the percentage of effort expended by faculty, staff, fellows and students on research grants and contracts and maintain equivalent salary distribution on accounts in compliance with university policies.
  • Prepare 12-month salary support projections for all faculty PIs/ support staff and identified potential support gaps.
  • Conduct both pre-review and post-review of effort forms for faculty and staff to ensure that effort certification is completed within the deadlines.
  • Review and approve sponsor’s financial reports.
  • Monitor of control salary and assist with resolving overpayments.
  • Review and approve SAP documents such as E-forms, P-Cards, shopping Carts, Concur, non-payroll cost transfers, ISR’s, project or cash advance request, non-employee reimbursement, online check requests, off-cycle check requests and subaward invoices.
  • Responsible for annual IRS 990 foreign activity reports.
  • Lead team with completing the quarterly base projections.
  • Maintain accurate records and reports to ensure compliance with relevant policies.


Project Management

  • Work collaboratively with Subrecipients, Partners and Skate holders finance staff on proposal development and onboarding.
  • Develop and maintenance of project deliverables tracking system.
  • Assist Partners with establishing Mutual of Understanding (MoU) Agreement or Data User Agreement (DUA).
  • Promote and support financial knowledge management and sharing efforts, including assisting PIs and Partners with developing subrecipient payment schedules or budget development to ensure project needs and policies and procedures compliant.
  • Maintain relationship with Sponsor and Partner’s administrative and financial team.
  • Participate and present project activities financial data in the research annual meeting, quarterly steering committee or skate holders and check in meeting with sponsors.


Minimum Qualifications
  • Bachelor's Degree in Finance, Accounting, Business or related field.
  • Five years related financial/accounting and financial management experience, e.g., planning, directing, monitoring, organizing, and controlling the monetary resources of a department, center, or unit.
  • Additional education (master's in a related field) may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.


Preferred Qualifications
  • Bachelor’s Degree in Finance, Accounting, business or related field.
  • Five years related financial/accounting and financial management experience, e.g. planning, directing, monitoring, organizing, and controlling the monetary resources of a department, center, or unit.
  • Be able to use Word, Excel, and Power point. Schedule appointments and meetings.


Special knowledge, skills, and abilities

  • Strong leadership and management skills; advanced analytical skills.
  • Experience with detailed financial planning, projections, and forecasting.
  • Experience with financial modeling is highly preferred.
  • Ability to exercise sound, independent judgment in decision-making.
  • Proficiency with business software packages; advanced Excel skills and familiarity with SAP and JHU financial systems preferred.
  • Excellent oral and written communication skills.
  • Ability to work flexibly on several tasks simultaneously and meet various concurrent deadlines is required.
  • Knowledge of accounting and budgeting theory and practices required. Thorough knowledge and understanding of The Johns Hopkins University accounting system and related fiscal offices preferred.
  • Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
  • Knowledge of external Federal guidelines/procedures for grants and contracts.

 

 

Classified Title: Financial Manager 
Job Posting Title (Working Title): Financial Manager   
Role/Level/Range: ATP/04/PE  
Starting Salary Range: $73,300 - $128,300 Annually (Commensurate with experience) 
Employee group: Full Time 
Schedule: Monday - Friday 8:30am - 5:00pm 
Exempt Status: Exempt 
Location: Hybrid: On-site 3-4 days a week 
Department name: 10001135-International Health Sponsored Projects 
Personnel area: School of Public Health 

 

 

Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Vaccine Requirements
Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Hybrid: On-site 3-4 days a week

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