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Job Req ID:  107059

Financial Manager

We are seeking a Financial Manager who will oversee all Post Award activities within the Ophthalmology and Dermatology Departments relating to the clinical research program for clinical trials/human subject research; and participate in associated Pre-Award budget activities. This position will provide senior leadership with financial reports and overall financial management necessary for sound fiscal operation of the clinical research program. The position will be an integral part of the management of this program; and will develop and implement appropriate financial controls related to clinical trial/human subjects research activities. This position reports to the Associate Dir of Finance.

Specific Duties & Responsibilities

  • Directs and participates in the development of sponsored budgets and budget narratives in support of the Departments.
  • Directs and participates in the gathering, analyzing, summarizing, and preparation of financial plans, budgets, cash flow projections, pipeline analyses, and operating forecasts.
  • Develops and proposes solutions to financial concerns.
  • Meets with Director to determine final resolution and ensures timely implementation of solutions.
  • Review and reconcile assigned projects on a monthly basis, assessing cash burn rates, funding requirements, sub-awards, and contract cash and financial commitments as applicable.
  • Determine updated monthly accruals and projections to support forecasting accuracy and project completion as required.
  • Monitor actual expenditure levels against budgets, funding obligations and cash.
  • Make budget adjustments, and other cost improvement measures, as required.
  • Coordinate the preparation of and interpret monthly and quarterly financial reports for management’s review.
  • Provide ad-hoc reports to clients as requested.
  • Submit invoices to clinical research internal and external customers according to agreement terms.
  • Reconcile accounts receivable to ensure timely payment.
  • Reconcile and close out grants.
  • Develop financial report formats for forecasting, trend and results analysis.
  • Direct the annual clinical trial budgeting process for assigned Divisions. Prepare detailed annual budgets for the Department(s) and the School of Medicine related to clinical trial/human subject research.
  • Oversee day to day functions of Department(s) clinical research program to include: sponsored accounting pre-award and post award budgeting, pre review of effort reports, labor allocations, account close out and FSR preparation related to clinical research.
  • Interpret financial transactions and events for non-financial staff.
  • Provide counsel to faculty and research coordinator staff on Administrative and Financial processes.
  • Participate in Clinical Research Program development and technical strategic planning
  • Develop financial policies and procedures, training materials and training program, and deliver to Departments faculty and staff.
  • Partner with faculty and staff in the development of accurate and sound grant/contract (trial) budgets that may include but are not limited to salaries, benefits, sub-contracts, equipment, patient care costs, startup costs, IRB costs, maintenance costs and other expenses as deemed appropriate.
  • Provide guidance and recommendations on compliance with applicable sponsor terms and conditions. If necessary, contact the appropriate content expert for guidance and or interpretation.
  • Communicate with funding agencies and/or private companies in order to confirm or clarify grant/contract submission requirements. Assist Principal Investigators in completion of required information.
  • On-going collaboration with Clinical Research Support Services (CRSS) and the Office of Research Administration (ORA) at the School of Medicine to ensure the successful and timely processing of all grants/contracts through the PRA and central approval process.
  • On-going collaboration with Clinical Research Billing (CRB) to ensure proper charge adjudication.
  • On-going collaboration with Research Profee/Facility Fee staff to ensure proper and timely payment and grant posting adjudication.
  • Maintain an accurate workflow journal/database detailing grant/contract process dates and submission dates.
  • On a regular and continuous basis, exercises administrative judgment and assumes responsibility for decisions, consequences, and results having an impact on people, costs, and/or quality of service within the department.
  • Key focus on customer service, timely and appropriate communication; and meeting deadlines.
  • Ability to work within fixed deadlines and manage multi-task high volume of complex workload requirements.
  • Coordinates submission of clinical trials ensuring that all applicable direct and indirect cost rates are applied.
  • Organizational management of files – hard copy and electronic in accordance with departmental and university policy.
  • Ensure input of all clinical trial related grants/contracts into the database tracking system for pending and active grant proposals for the Department.

Financial/Reporting Responsibilities

  • Key player in the post-award process, including but not limited to, allocation of budgets, coordinating the timely and accurate set up of payroll and grant guidelines, processing journal entries and cost transfers as needed, reconciling reports, research related payroll and financial data.
  • Facilitate and or produce specialized sponsored research/project reports utilizing institutional and or departmental systems (Access, Excel, SAP, Fibi, Epic, Encore, etc.).
  • Provide guidance and oversight to ensure the grant/contract funds are in compliance with University and award/contractual guidelines.
  • Key contact for Sponsored Project Shared Services as part of the grant/contract fiscal reporting processes – annual and final, including the grant/contract closeout and Financial Status Reporting process
  • Complete financial/operations reports/updates.
  • Work with and accurately manipulate large data sets to provide global reporting (trends, forecasting) for leadership.
  • Ensure that all research salary support for faculty and staff is cleared from the departmental default account monthly.
  • Provides monthly, periodic and or ad-hoc financial reporting.
  • Proactive interaction with the SOM Office of Research Administration, Clinical Research Support Services, Sponsored Projects Shared Services, and SOM Divisional Business Office to resolve errors and discrepancies.
  • Communicates notable sponsored programs regulation changes.


  • Completes special assignments/projects as assigned.
  • On-going participation in workflow development and retooling.
  • Attends and participates in team, 1-on-1 meetings and other department/divisional meetings as requested.
  • Attends at least two JHU professional/skill development courses a fiscal year.

Minimum Qualifications
  • Bachelor's Degree in Finance, Accounting, Business or related field.
  • Five years related financial/accounting and financial management experience, e.g., planning, directing, monitoring, organizing, and controlling the monetary resources of a department, center, or unit.
  • Additional education (master's in a related field) may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications
  • Five years of experience in sponsored research and financial positions, preferably in an academic or medical setting required.
  • Experience with Johns Hopkins University financial accounting system (SAP) strongly preferred.
  • JHU Finance and SAP experience strongly preferred.
  • Additional graduate level education may substitute for experience.
  • Excellent to advanced Microsoft Excel skills required.

Special Knowledge, Skills, & Abilities 

  • Knowledge of and experience with contracts and grant cooperative agreement terms and conditions, administrative rules, cost principals and regulations under OMB guidelines required.
  • Knowledge of US Government and private cost principles as well as grants and contracts management required.
  • Knowledge of accounting and budgeting theory and practices required.
  • Very strong organizational, interpersonal and communication (oral and written) skills, analytical and problem solving abilities and attention to detail required.
  • Ability to maintain confidentiality.
  • Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines required.
  • Demonstrated ability to coordinate projects independently and work constructively as part of a team required.
  • Must be proficient in the use of Microsoft Excel, Word, PowerPoint, General ledger accounting systems and the internet.
  • Strong interpersonal and communication skills, both oral and written required.
  • Ability to make independent judgments and to act on decisions on a daily basis required.
  • Ability to work for periods of time without immediate direction required.
  • Ability to prioritize own working as well as being an active team participant.

 Classified Title: Financial Manager 
Working Title: Financial Manager   
Role/Level/Range: ATP/04/PE  
Starting Salary Range: $71,230-$97,880-$124,510 Annually (Commensurate with experience) 
Employee group: Full Time 
Schedule: Mon to Fri 8am to 5pm 
Exempt Status: Exempt 
Location: Hybrid 
Department name: 10002967-SOM Oph Finance 
Personnel area: School of Medicine 


Total Rewards
The referenced salary range is based on Johns Hopkins University’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here:


Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate’s conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.


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