Job Req ID:  114177

Grants & Contract Analyst

We are seeking a Grant & Contracts Analyst who will provide dedicated professional-level sponsored funds management for more than 80% of the time with specific responsibility for pre-award and post-award functions that include, but may not be limited to: proposal preparation, submission, budget development, account maintenance and oversight, billing/invoicing, reporting, compliance, and closeout. Works independently on a variety of grants/contracts that range from simple to moderately complex. While this role may assist with some aspects of non-sponsored funds, the primary goal of this position is to ensure the timely, effective, and efficient functioning of sponsored funding.


Specific Duties & Responsibilities

  • Partner with departmental faculty and/or budgetary staff and Johns Hopkins University Research Administration (JHURA) toward the planning and development of application submissions to various federal offices, private agencies/foundations, and commercial companies.
  • Understand and utilize institutional policies for the pre-award grant process and sponsor guidelines.
  • Review all sponsored project proposals for assigned faculty before they are forwarded to the Assistant Dean and JHURA for signature. The review involves accuracy, content, and adherence to all relevant guidelines.
  • Provide instruction, preparation assistance, and support related to grant application procedures.
  • Serve as a liaison between research units, central offices, and funding agencies.
  • Review budgets and related justification for the appropriateness and completeness of content. Ensures that all applicable and indirect costs have been applied. May also lay the groundwork for subcontract negotiations.
  • Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
  • Manage all assigned grant submissions to ensure timeliness and accuracy.
  • Maintain ongoing updates and communications related to current grants and contracts, this includes regular auditing and reporting to principal investigators and departmental leadership. Assist with closeouts as needed.
  • Coordinate setting up awards in designated departments/divisions after the grant number is assigned, including reviewing awards, verifying award set-up, and ensuring personnel are set up appropriately.
  • Ensure that post-award responsibilities are completed, including budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, paying invoices, and paperwork finalization related to subcontract setup.
  • Conduct complex award management activities and provide oversight to other employees, including monitoring and managing accounts, audits, evaluations, and reporting.
  • Provide the information and direct assistance required to complete contracts and grant closeouts.


Types of sponsored awards for which the position is responsible

  • This role functions at an intermediate level, with responsibility for the independent management of simple to moderately complex grants/contracts, including those from NIH, NSF, DOD, and NASA.
  • These grants, contracts, and awards may involve detailed budgets, sub-awards and special instructions in RFA, career awards, training awards, multi-project grants, complex Foundation grants, sub-awards from other institutions on their federal pass-through grants, and pharmaceutical company clinical trials.


Special Knowledge, Skills, & Abilities

  • Knowledge of accounting and budgeting theory and practices is required.
  • Thorough knowledge and understanding of the Johns Hopkins University accounting system and related fiscal offices are preferred.
  • Ability to make independent judgments and to act on decisions daily.
  • Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
  • Knowledge of external federal guidelines/procedures for grants and contracts, including NIH, NSF, DOD, and NASA.

Level of Independent Decision Making

  • Will work independently the majority of the time, with support from the Principal Investigator (PI) and/or senior/management level grant & contract professionals on increasingly complex grants/contracts.
  • Will provide standard professional administrative-level guidance on protocols, regulations, and guidelines to PI and other scientific and research professionals within the department.
  • May interact with external research and administrative professionals.


Minimum Qualifications
  • Bachelor's Degree.
  • Two years of administrative/budgeting experience.
  • Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.


Preferred Qualifications
  • Four years of related experience in sponsored research and/or financial positions, preferably in an academic setting.

 


 

Classified Title: Grants & Contracts Analyst 
Role/Level/Range: ATP/03/PC  
Starting Salary Range: $53,300 - $73,400 - $93,500 Annually (Commensurate with experience) 
Employee group: Full Time 
Schedule: Monday - Friday 8:30 am - 5:00 pm 
Exempt Status: Exempt 
Location: Hybrid/Homewood Campus 
Department name: ​​​​​​​Dean Office of  
Personnel area: School of Arts & Sciences 

 

 


Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Vaccine Requirements
Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Hybrid: On-site 3-4 days a week