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Requisition ID:  115401

Grants & Contracts Analyst

The International Vaccine Access Center, in the Bloomberg School of Public Health department of International Health is seeking a Grants & Contracts Analyst to provide dedicated professional-level sponsored funds management with specific responsibility for pre-award and post-award functions that includes, but may not be limited to proposal preparation, submission, budget development, account maintenance and oversight, billing/invoicing, reporting, compliance, and closeout. Develop financial reports for forecasting and results analysis and ensures compliance with university and/or agency and foundation regulations and restrictions. Works independently on a variety of grants/contracts that range from simple to highly complex. While this role may assist with some aspects of non-sponsored funds, the primary goal of this position is to ensure timely, effective and efficient functioning of sponsored funding.


Specific Duties & Responsibilities

  • Partner with and act as liaison and final point of contact with departmental faculty and/or staff and the Office of Research Administration (JHURA) toward the planning and development of assigned application submissions to various private agencies/foundations, commercial companies and some federal offices.
  • Understand and utilize institutional policies for pre-award grant process and sponsor guidelines.
  • Submit and review all grant proposals for assigned faculty. Process review involves checking for accuracy, content, and adherence to all relevant guidelines and compliance with the University and/or agency regulations and restrictions.
  • Manage all assigned grant proposal submissions to ensure timeliness and accuracy for assigned Faculty/Principal Investigator (PI) review.
  • Manage related post-award processes, including award setup, review, account setup verification, and ensuring that faculty/staff payroll is setup appropriately.
  • Monitor receipt of payments/revenue from sponsors. May participate in the development of payment schedules.
  • Reviews and assists Sponsored Projects Shared Services with preparation and submission of all progress reports and Financial Status Reports (FSR’s)
  • Work with domestic and international sites in terms of compliance, sub awards, invoicing, vendor payments.
  • Administer the expenditure of funds, ensuring that funds are expended according to sponsoring organizations stipulations and appropriate university guidelines.
  • Recommend and implement changes to ensure balanced accounts.
  • Analyze budget patterns, project expenditures and develop financial reports for forecasting, trending, and results analysis for assigned PI’s.
  • Ensure field project budgets are spent properly and reported according to Johns Hopkins policies.
  • Participates in regular meetings with foreign offices to ensure compliance to these policies and troubleshoot any areas of concerns.
  • Monitors employment contracts, agreements, and everyday expenses of field offices and uses them in budget development, expense tracking and projections.
  • Develop and submit requests for new subaward agreements, independent contractors, and service agreements. See requests through from start to finish.
  • Monitor sub-recipients invoicing, payment and assists in sub-recipient desk reviews and audits.
  • Complete the monthly reconciliation process to monitor expenditures on assigned accounts.
  • Monitor, identify and communicate over expenditures directly to PIs including the Financial Manager and resolves funding shortfalls or surpluses.
  • Prepare non-payroll cost transfers to fix any erroneous charges as needed.
  • Submit EFORMS in SAP to allocate salary distributions for assigned faculty/support staff.
  • Meet regularly with assigned Faculty to review accounts, forecast spending for future grant submissions.
  • Update salary shortfall reports for review by Financial Manager and related faculty.
  • Remain updated on changes in policy and sponsors’ requirements.
  • Identify budget issues, provide alternative solutions and resolve problems
  • Use various software applications, such as spreadsheets, relational databases, statistical packages and graphics packages to assemble, manipulate and/or format data and/or reports.
  • As needed, assist in training other budget staff with financial processes, policies and procedures.
  • Work independently with minimal supervision, manage administrative and financial activities for assigned faculty as they relate to sponsored and non-sponsored projects
  • Perform miscellaneous related duties as assigned.


Special Knowledge, Skills, & Abilities

  •  Strong Microsoft Excel skills and programming.
  • Knowledge of SAP.
  • Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
  • Attention to detail and organization


Internal and external contacts required as part of the job

  • Confers with appropriate internal and external administrative/financial offices to ensure that required procedures are followed. Serves as liaison between JHSPH Finance, JHURA and unit areas.


Specific Physical Requirements

  • Sitting in a normal seated position for extended periods of time. Reaching by extending hand(s) or arm(s) in any direction. Finger dexterity required to manipulate objects with fingers rather than with whole hand(s) or arm(s), for example, using a keyboard.


Minimum Qualifications
  • Bachelor's Degree.
  • Two years of administrative/budgeting experience.
  • Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.

 

 

Classified Title: Grants & Contracts Analyst 
Role/Level/Range: ATP/03/PC  
Starting Salary Range: $53,800 - $94,400 Annually ($70,000 targeted; Commensurate with experience) 
Employee group: Full Time 
Schedule: Monday to Friday 9am – 5pm, with occasional weekend hours as needed 
Exempt Status: Exempt 
Location: Hybrid/School of Public Health 
Department name: ​​​​​​​IH - Int'l Vaccine Access Center (IVAC)  
Personnel area: School of Public Health 

 

 

Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Vaccine Requirements
Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Hybrid: On-site 3-4 days a week

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