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Job Req ID:  56640

Grants & Contracts Analyst

Position Overview: 

The Grants & Contracts Analyst will provide dedicated professional level sponsored funds management for for post-award functions that include, but may not be limited to: providing oversite to our foreign field offices, account reconciliation,  budget development,  billing/invoicing, reporting, compliance, and closeout. Works independently on a variety of duties related to grants/contracts that range from simple to moderately complex.  While this role may assist with some aspects of non-sponsored funds, the primary goal of this position is to ensure timely, effective and efficient functioning of sponsored funding. 


This is an exempt position.


Specific duties and responsibilities:

  • Perform monthly desk audits on the receipts and documentation from our foreign field offices which includes:
    • comparing the receipts attached to the reports to the expenditures listed on the reports
    • identification of problem areas
    • reviewing bank reconciliations
    • monitoring outstanding advances
    • trouble shooting basic errors and discrepancies
  • Learn and apply sponsor regulations in the allowability of transactions (USAID, CDC, Gates etc.)
  • Learn JHU policies as they apply to foreign expenditures and ensure that all field costs are in line with these policies
  • Utilize prepared spreadsheets to track the currency exchange rates
  • Provide clear communication with field offices on policies and error corrections and provide basic training where shortfalls are identified
  • Act as a resource and knowledge source on field expenses and procedures
  • Upload monthly expenditures and ensure that the expenses post in SAP
  • Review imprest ceiling levels, bank balances, and upcoming needs in order to maintain sufficient funding for implementation
  • Reconcile Pay Cards. Verify receipts and documentation to ensure allowability of expenditures, apply the appropriate exchange rates, post transfer to SAP. 
  • Review documentation received from accounting firms supporting activity in the field. Verify receipts and documentation to ensure allowability of expenditures, apply the appropriate exchange rates, post transfer to SAP.
  • Review budgets and related justification for appropriateness and completeness of content.  Ensures that all applicable and indirect costs have been applied
  • Maintain ongoing updates and communications related to current grants and contracts, this includes regular auditing and reporting to principal investigators and departmental leadership.  Assist with closeouts as needed
  • Provide information and direct assistance required to complete contract and grant closeouts.

Minimum qualifications (mandatory): 

  • Bachelor’s degree
  • Two years of administrative/budgeting experience
  • Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula. 
    • JHU Equivalency Formula:  30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience.  Additional related experience may substitute for required education on the same basis.  For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.


Preferred qualifications: 

  • Knowledge of SAP
  • Knowledge of accounting and budgeting theory and practices required. Thorough knowledge and understanding of The Johns Hopkins University accounting system and related fiscal offices


Special knowledge, skills, and abilities:

  • Proficient in QuickBooks, MS Excel, and Word
  • Ability to make independent judgments and to act on decisions on a daily basis
  • Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines



Classified Title: Grants & Contracts Analyst 
Working Title: Grants & Contracts Analyst 
Role/Level/Range: ATP/03/PC 
Starting Salary Range: $60,000 - $65,000; Commensurate with Experience
Employee group: Full Time 
Schedule: M-F, 8:30-5 
Exempt Status: Exempt  
Location: 31-MD:JH at 111 Market Place 
Department name: 10001159-Ctr for Communication Programs CCP 
Personnel area: School of Public Health


The successful candidate(s) for this position will be subject to a pre-employment background check.


If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.


The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.


During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.


The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.


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