Grants & Contracts Analyst
We are seeking a Grants & Contracts Analyst who will provide sponsored funds management for the Department of Biostatistics in the Bloomberg School of Public Health. The position performs both pre-award and post-award functions for a cohort of faculty that include proposal preparation and submission, budget development and projections, account reconciliation, billing/invoicing, financial reporting, effort management, account closeout, and ensuring compliance. Works on a variety of grants/contracts that range from simple to moderately complex. While this role may assist with some aspects of non-sponsored funds, the primary goal of this position is to ensure timely, effective and efficient functioning of sponsored funding. Reports primarily to Grants & Contracts Manager, with joint reporting line to Department Administrator.
Specific Duties & Responsibilities
- Partner with faculty and the Office of Research Administration on the development of grant application submissions to various federal offices, private agencies/foundations, and commercial companies.
- Develop detailed proposal budgets and justifications, collect and edit required application documents, interpret program announcement instructions and sponsor policies, and adhere to deadlines.
- Manage related post-award processes, including award setup, budget distribution, salary and effort allocations, effort reporting, subcontract set-up/invoicing, and monthly account reconciliation.
- Maintain faculty salary/effort allocation sheets, including sponsored salary cap distributions.
- Ensure timely submission and accurate preparation of financial, progress, and close out reports for sponsors. This includes close monitoring of deficits/surpluses for financial reports, and using specific agency formats for progress reports, such as NIH RPPRs.
- Prepare cost transfers and quarterly service center billing for grant cohort.
- Maintain current other support pages and bio sketches for faculty.
- Meet with faculty regularly to review sponsored and discretionary account balance statements/transactions, effort sheets, and discuss future grant or research program plans. Assist Department Administrator with quarterly sponsored projections and annual departmental budget development.
- Serve as a liaison between university research units, central offices and funding agencies.
- Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
- Attend regular professional development trainings and report findings back to the Department, including trainings/workshops offered by Office of Research Administration; review communications and stay informed on important changes in sponsored research.
- Other duties as assigned.
Special Knowledge, Skills & Abilities
- Knowledge of accounting and budgeting theory and practices required. Thorough knowledge and understanding of The Johns Hopkins University accounting system and related fiscal offices preferred.
- Ability to make independent judgments and to act on decisions on a daily basis.
- Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
- Ability and ease in communicating financial data and policies to customers.
- Thorough knowledge of external Federal guidelines/procedures for grants and contracts.
Minimum Qualifications
- Bachelor's Degree.
- Two years of administrative/budgeting experience.
- Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
Preferred Qualifications
- Prior experience preparing and submitting applications in COEUS/FIBI and ASSIST.
Classified Title: Grants & Contracts Analyst
Role/Level/Range: ATP/03/PC
Starting Salary Range: Min $53,300 - Max $93,500 Annually (Commensurate with experience)
Employee group: Full Time
Schedule: Monday-Friday: 8:30am-5:00pm
Exempt Status: Exempt
Location: Hybrid/School of Public Health
Department name: Biostatistics Administration
Personnel area: School of Public Health
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate’s conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.
Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. The COVID-19 vaccine does not apply to positions located in the State of Florida. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.
The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Note: Job Postings are updated daily and remain online until filled.