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Job Req ID:  5351

Grants & Contracts Analyst

Classified title:  Grants & Contracts Analyst

Role/Level/Range: ATP/ 03 / PC 

Starting Salary Range: $49,216 - $67,735

Employee group: Full Time

Employee subgroup: Exempt

Schedule: 37.5 hours per week, Monday-Friday 9-5

Location:  East Baltimore Campus - School of Public Health

 

General

Responsible for the fiscal administration of all academic accounts, to include: non-sponsored awards (general funds, discretionary, endowments and scholarship accounts) and sponsored awards (contracts and grants). Provides financial  and administrative management services to all HPM academic programs; offers fiscal guidance and support to faculty and students in the department; provides account management; manages all financial activities for the academic office to include approving all invoices, vendor payments, travel reimbursements, and purchasing requests; approves and signs off on monthly accounts reconciliations that are first reviewed and signed by the appropriate administrative coordinator ; develops financial reports for forecasting, variances and status reports to include FSRs, monthly reporting summaries and grant close-out; oversees the development of all academic awards, develops budgets and monitors expenditures, supports administrative and financial needs of Academic programs both Baltimore based and international.  Reviews, approves, processes, and monitors purchase requisitions, invoices, check requests, and wire transfers (domestic and international) for all purchases; exercises administrative judgment and assumes responsibility for decisions, consequences, and results having an impact on people, costs, and quality of service.

 

Faculty

Manages nine Principal Investigators to include development of all current contracts, grants, gifts and budget development for both new and ongoing awards; develops annual salary spreadsheets for all PIs and administrative staff and processes e-forms; serves as pre-reviewer for all effort; works with staff to ensure effort certification is done consistently and timely; monitors salary allocations on assigned budgets. Completes reallocation analyses, obtains approvals, and records adjustments; processes and approves cost transfers.  Develops budgets for anticipated new curriculums to include expense and revenue projections to include future staffing needs, capital purchases, etc.   Provides accurate and timely reports to principal investigators of monthly account statements; monitors expenses for compliance; ensures projections are met; works with PI to devise solutions to eliminate deficits and remain on target.  Coordinates submission of grant proposals ensuring that all applicable direct and indirect cost rates have been applied; reviews costs and performs cost benefit analysis related to projects and analyzes fund requests; manages and approves all instructor and guest speaker payments for all departmental courses and institutes.

Foreign Contracts: Develops budgets, monitors receipt of payments from foreign sponsors; tracks tuition revenues for institute courses, works with the business office to record revenue, creates open invoices for sponsors.

Analyzes fund requests; develops, processes, reviews, and monitors sub grants, subcontracts, letters of agreement, leases, memoranda of understanding, and other legal documents, and related modifications with domestic and international organizations.

Institutes (Summer, Winter and Fall Institutes): develops budgets, approves purchases, monitors and approves expenses (including payments to Instructors, Teaching Assistants and Guest Lecturers).

 

Students:

Oversees, advises, and assists in all student grant applications to include fellowship, dissertation, training, and foundation awards.  Works with students throughout the entire pre and post award process; develops budgets, reviews and approves COEUS application materials; advises on funding eligibility and provides guidance on submission criteria and requirements; gives direction on IRB policies and procedures; ensures compliance training is met, tracks and processes statement of appointment and termination notices; performs grant closeout; communicates and resolves issues with students and the business office regarding financial support from grants, scholarships and departmental funds;  conducts grant closeouts to include financial status reports and final invoicing.

Updates and manages student funding ; distributes, allocates and process all student funding to include tuition, health insurance, stipend and all other student educational support; uses the DGA to allocate, track and analyze funding sources; works with and resolves issues with departmental HR to ensure accuracy of payments;  allocates TA assignments for all HPM courses using departmental policies and procedures; and works closely with HR to monitor TA hours to ensure that accurate projections can be forecasted throughout the year while also keeping in line with the current departmental budgets allocated for these payments.

 

Requirements

Bachelor’s degree required.

Two years of administrative/budgeting experience.

Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula. 

 

JHU Equivalency Formula:

18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

School of Public Health - East Baltimore Campus

Job Postings are updated daily and remain online until filled.
The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply, depending on at which campus you will work. Your recruiter will advise accordingly.

  • During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

  • The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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Important legal information: http://hrnt.jhu.edu/legal.cfm

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