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Job Req ID:  15655

Grants & Contracts Analyst

General summary/purpose:

The Johns Hopkins Department of Psychiatry and Behavioral Sciences is currently seeking an individual to be responsible for various pre and post award financial and administrative activities. Taking a pro-active approach, the primary duties and responsibilities of the job include:

Specific Duties/Responsibilities:


  • Coordinate submission of grant proposals to include new, resubmissions, continuing projects, and Just-In-Time submissions, using electronic (COEUS, and paper formats for final review and approval by Psychiatry Administration. 
  • Prepare and assist in the development of the budget and budget justification. 
  • Use appropriate costs rates such as indirect and benefit rates.
  • Ensure compliance with all relevant University and/or agency regulations and restrictions.  Assure regulatory compliance by faculty, fellows, and staff related to HIPPA, Joint Commission, etc. and other training modules. 
  • Track proposals and other sponsored research documentation through the signature/approval processes to ensure deadlines are met. 
  • Advise faculty and staff on changes in sponsored research policies. 
  • Serve as a liaison between research administration, the PI and funding agencies. 


  • Advise faculty and staff on changes in sponsored research policies (Cost Principles Regulation OMB Circular A21 and Uniformed Administration Requirement OMB Circular A-110). 
  • Verify compliance with sponsoring organization’s guidelines, as well as with relevant University policies and procedures. 
  • Distribute/reallocate budgets making necessary changes to original budget.  
  • Prepare, submit and track all subcontract documentation.  
  • Reconcile monthly statements for assigned accounts according to sponsoring organization stipulations and University guidelines. 
  • Using SAP and Excel, prepare financial reports and analysis when requested (e.g.: prepare detailed budget summaries on a monthly basis to review accounts, etc.). 
  • Meet with faculty on a regular basis regarding the status of grants/accounts to project spending plans and forecasts financial outcome, and communicates to the appropriate faculty or staff member. 
  • Work with sponsored projects to ensure that all financial reporting and billing is accurate and submitted to funding agencies in a timely fashion.


  • Provide support for travel reimbursements, purchasing, on-line payments, and other tasks as determined. 
  • Manage and reconcile non-sponsored accounts. 
  • Prepare and process payroll documents needed to implement personnel transactions. 
  • Initiate and track credentialing process for fellows, trainees, and students. 
  • Maintain professional confidentiality in regards to employee issues, payroll concerns, etc.   Prepare electronic forms such as payroll, journal vouchers, check deposits, check requests, and purchase orders.  
  • Process weekly timesheets via CAT2.

Essential Job Functions

  • Ability to make independent judgments and to act on decisions on a daily basis required.
  • Ability to work for long periods of time without direction, prioritize own work, work with flexibility on several tasks simultaneously and to meet concurrent deadlines. 
  • Ability to interpret financial reports. 
  • Strong organizational skills, analytical and problem solving abilities and attention to detail required.
  • Must have strong communication skills, both oral and written, and be able to maintain confidentiality. 
  • Must be able to effectively interact with all levels of JHU/JHMI employees.
  • This description is a general statement of required duties and responsibilities performed on a regular and continuous basis. 
  • It does not exclude other duties as assigned.

Minimum qualifications:

  • Bachelor's degree required. 
  • Two years of administrative/budgeting experience.
  • Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula. 
  • Successful completion of the RAT program (13-15 months) is equivalent to two years of relevant experience for this position.  If an employee does not successfully complete the program, no additional experience will be applied

JHU Equivalency Formula:  30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience.  Additional related experience may substitute for required education on the same basis.  For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Preferred qualifications:

  • Strong working knowledge of COEUS, SAP, MICROSOFT OFFICE, and NIH policies preferred.  
  • Must be detailed oriented. 

Any specific physical requirements for the job:

  • Sitting in a normal seated position for extended periods of time.
  • Reaching by extending hand(s) or arm(s) in any direction.
  • Finger dexterity required to manipulate objects with fingers rather than with whole hand(s) or arm(s), for example, using a keyboard.
  • Communication skills using the spoken word.
  • Ability to see within normal parameters.
  • Ability to hear within normal range.
  • Ability to move about.

Supervisory responsibility:

  • Will supervise students.
  • Will train and oversee work of administrative staff members, but will not have authority to hire/fire.

Budget authority:

  • This individual will manage $4 million in funding with pre- and post-award authority. 
  • Will exhibit independent judgement.


Classified Title:  Grants & Contracts Analyst
Working Title:   ​​​​​Grants & Contracts Analyst
Role/Level/Range: ATP/03/PC 
Starting Salary Range: $50,200 - $69,089 (commensurate with experience)
Employee group: Full Time 
Schedule: M-F 8:30-5 
Exempt Status: Exempt  
Location: 04-MD:School of Medicine Campus 
Department name: 10003136-SOM Psy Child and Adolescent Psychiatry 
Personnel area: School of Medicine


The successful candidate(s) for this position will be subject to a pre-employment background check.


If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at For TTY users, call via Maryland Relay or dial 711.


The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.


During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.


The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.


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