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Job Req ID:  39916

Grants & Contracts Analyst

Johns Hopkins University School of Medicine

Founded in 1893, the School of Medicine (SOM) is the academic medical teaching and research arm of The Johns Hopkins University. With a budget of over $2 billion, the SOM has consistently been among the nation’s top medical schools in the number of research grants awarded by the National Institutes of Health (NIH) and in having as its major teaching hospital, The Johns Hopkins Hospital (JHH). JHH was ranked the best hospital in the United States for 22 years by U.S. News & World Report. Sixteen Nobel laureates associated with the SOM as alumni and faculty have won the Nobel Prize in Medicine or Chemistry, two of which, are current faculty. Fifteen current faculty are members of the National Academy of Sciences. The SOM offers an M.D. an M.D./Ph.D. and 19 other graduate programs. In the current year, there are over 1,250 medical and doctoral students, and more than 2,700 full-time faculty.


The Grants and Contracts Analyst provides professional, intermediate level sponsored funds management and administration to assigned DGM faculty.  Gives appropriate administrative guidance on contract protocols, regulations & guidelines to ensure compliance.  Coordinates proposal preparation, submission, budget development, account maintenance and oversight, billing/invoicing, reporting, compliance, and closeout.



Specific Duties/Responsibilities:


  • Partners with DGM faculty, other budgetary staff and the Office of Research Administration for the planning and development of application submissions to various federal offices, private agencies/foundations and commercial companies.
  • Understands and utilizes institutional policies for pre-award grant process and sponsor guidelines. 
  • Reviews all sponsored project proposals for assigned faculty prior to them being forwarded to the Grants & Contracts Manager and ORA for signature.  Reviews involves accuracy, content, adherence to all relevant guidelines.
  • Provides instruction, preparation assistance and support related to grant application procedures.
  • Serves as liaison between research units, central offices and funding agencies.
  • Reviews budgets and related justifications for appropriateness and completeness of content. 
  • Ensures that all applicable and indirect costs have been applied. 
  • Ensures compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
  • Manages all assigned grant submissions to ensure timeliness and accuracy.
  • Maintains ongoing updates and communications related to current grants and contracts, this includes regular auditing and reporting to principal investigators and departmental leadership. 
  • Assists with grant closeouts as needed.
  • Coordinates the process of setting up awards after grant number is assigned, including reviewing award, verifying award set-up and ensuring personnel is setup appropriately.
  • Ensures that post-award responsibilities are completed, including budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, paying invoices and paperwork finalization related to subcontract setup.
  • Conducts all award management activities and provides information and direct assistance required to complete contract and grant closeouts.
  • Performs other duties and special projects as assigned.



Minimum Qualifications:


  • Bachelor’s Degree in Finance, Accounting, or other related field required.
  • Two (2) years of administrative/budgeting experience.
  • Successful completion of the RAT program (13-15 months) is equivalent to two years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.
  • Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula. 



JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) may substitute for required experience. Additional related experience may substitute for required education on the same basis.  For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.



Special Knowledge, Skills, and Abilities:


  • Knowledge of accounting and budgeting theory and practices. 
  • Ability to make independent judgments and to act on decisions on a daily basis.
  • Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
  • Proficiency in the use of software applications, databases, spreadsheets, and word processing required.



Classified title: Grants & Contracts Analyst

Working title: Grants & Contracts Analyst

Role/Level/Range: ATP 37.5/E/03/PC

Starting Salary Range: $50,700.00– $69,780.00 (commensurate with experience)

Employee group: Full time

Employee Status: Exempt

Schedule: Monday-Friday - 8:30am-5:00pm 37.5hrs/Wk - Telecommuting will be required until full staff returns to campus.

Location: MRB 5th Floor 423 - 733 N. Broadway, Baltimore, MD – East Baltimore

Department name: 10002874-SOM Genetics Institute of Gen Medicine

Personnel area (School): SOM – School of Medicine




The successful candidate(s) for this position will be subject to a pre-employment background check.


If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.


The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.


During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.


The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.


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School of Medicine - East Baltimore Campus