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Job Req ID:  62353

Grants & Contracts Analyst

The Department of International Health seeks a Grants & Contracts Analyst  who will manage financial and administrative activities involving both non-sponsored and sponsored federal, non-federal grants, contracts, and agreements for assigned faculty in the Global Disease Epidemiology and Control and Social and Behavioral Interventions Divisions within the Department of International Health. Primary duties include sponsored funding proposal preparation and submission, award set-up, account monitoring, financial reporting, and close out. Develop financial reports for forecasting and result analysis and ensures compliance with university and/or agency regulations and restrictions.


Specific Duties & Responsibilities:

  • Partner with departmental faculty and the Office of Research Administration toward the planning and development of application submissions to various federal offices, private agencies/foundations and commercial companies.
  • Coordinate grant proposals, create and review budgets, budget justifications, and other required administrative documents.
  • Review budgets and related justification for appropriateness and completeness of content. Ensure that applicable and indirect costs have been applied.  Review involves accuracy, content, adherence to relevant guidelines.
  • Manage assigned grant submissions to ensure timeliness and accuracy. Provide instruction, preparation assistance and support related to grant application procedures.
  • Track proposals, contracts and other documentation through signature/approval process.
  • Understand and utilize institutional policies for pre-award grant process and sponsor guidelines.
  • Serve as liaison between research units, central offices and funding agencies.
  • Coordinate the process of setting up awards after grant number is assigned, including reviewing award, verifying award set-up and ensuring personnel is setup appropriately.
  • Develop and prepare financial reports for forecasting and results analysis for selected faculty in the division.
  • Recommend and implement changes to ensure balanced accounts.
  • Compile working papers and approved budgets: ensure that expenditures for budgets, grants, and contracts are monitored and that reports are prepared to maintain balanced accounts.
  • Monitor receipt of payments from sponsors.
  • Administer the expenditure of funds, ensuring that funds are expended according to sponsoring organizations stipulations and appropriate university guidelines.
  • Monitor and set up sub-recipients, assist in sub-recipient desk reviews and audits. Process sub invoices for payment.
  • Prepare 12-month salary support projections for assigned faculty/support staff and identify potential support gaps. Work with the Sr. GCA to ensure that faculty/support staff salary allocations are correctly submitted in SAP.
  • Complete the monthly reconciliation process to monitor expenditures on assigned accounts.
  • Prepare non-payroll cost transfers to fix any erroneous charges as needed.
  • Submit requests for new subaward agreements, independent contractors, and service agreements. See requests through from start to finish.
  • Perform other duties as required.


Minimum Qualifications (Mandatory):

  • Bachelor’s Degree required, along with 2 years of administrative/budgeting experience.
  • Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula. 
  • Successful completion of the RAT program (13-15 months) is equivalent to two years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.


Special Knowledge, Skills & Abilities:  

  • MS Excel skills.
  • Knowledge of SAP, Coeus, NIH eRA Commons.
  • Knowledge of budget preparation and grant submission process.
  • Knowledge of accounting and budgeting theory and practices. Thorough knowledge and understanding of The Johns Hopkins University accounting system and related fiscal offices preferred.
  • Ability to make independent judgments and to act on decisions on a daily basis.
  • Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
  • Knowledge of external Federal guidelines/procedures for grants and contracts, including NIH, NSF, DOD.


JHU Equivalency Formula:  30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience.  Additional related experience may substitute for the required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. 


Classified Title: Grants & Contracts Analyst
Role/Level/Range: ATP/03/PC 
Starting Salary Range: $51,210 - $70,480 annually (commensurate with experience)
Employee group: Full Time 
Schedule: Mon - Fri 
Exempt Status: Exempt  
Location: School of Public Health 

Department name: ​​​​​​​Global Disease Epidemiology and Control
Personnel area: School of Public Health


The successful candidate(s) for this position will be subject to a pre-employment background check.


If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.


Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons or because the individual is pregnant or attempting to become pregnant. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.


The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.


The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.


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