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Job Req ID:  65416

Grants & Contracts Analyst

The Vice Provost Research Office is seeking a Grants and Contracts Analyst  who will primarily coordinate all of the activities related to the pre-award process for project submissions by the Research Development Team (RDT). The Analyst will support a diverse group of faculty with a portfolio of sponsors that include federal, private, and commercial entities. This position will create and review sponsored budgets, budget justifications, and other administrative data for submission to appropriate funding agencies. The Analyst will be supervised by the Director, Research Development with a reporting relationship to the AVP for Research to ensure smooth and efficient functioning within the team.


Specific Duties & Responsibilities:

  • Review all sponsored project proposals for accuracy, content, and adherence to all relevant guidelines for assigned faculty prior to being forwarded to the Director and JHURA/ORA for review/signature.
  • Prepare and assist Principal Investigators with budget and budget justification development. Ensure that all applicable and indirect costs have been applied in adherence with funding announcement and/or agency guidelines, in addition to evaluating for accuracy and inclusiveness. May also provide groundwork for subcontract negotiations.
  • Coordinate submission of grant proposals for new and continuing projects using electronic submission systems (i.e., COEUS, ASSIST, Research.gov, Workspace, Grants.gov, etc.) utilized by various federal, private, and commercial agencies.
  • Complete JHU and sponsor forms as required.
  • Collect, compile, review and edit biographical sketches, Facilities and Other resources, Equipment, Current & Pending, and other required grant proposal components
  • Track proposals and other sponsored research documentation through the signature/approval processes to ensure deadlines are met.
  • Ensure compliance with university and/or federal and/or private agency regulations and restrictions (NIH, Foundations, For-Profit, etc.).
  • Advise faculty and staff on changes in sponsored research policies.
  • In certain circumstances, assist in the post-award management of grants.
  • Complete and maintain required professional development training.
  • Serve as liaison between research units, central offices and funding agencies.
  • Understand and utilize institutional policies for pre-award grant process and sponsor guidelines.
  • Assist with internal training initiatives.
  • Perform other duties as assigned.


Minimum Qualifications (Mandatory):

  • Requires a Bachelor’s Degree and a minimum of two years of administrative/budgeting experience. Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
  • Successful completion of the RAT (Research Administration Training) Program (18-24 months) is equivalent to three years of relevant experience for this position. 


Special Knowledge, Skills & Abilities:

  • Problem solving skills, attention to detail, and independent initiative are critical.
  • Knowledge of accounting and budgeting theory and practices required. Thorough knowledge and understanding of The Johns Hopkins University accounting system and related fiscal offices preferred.
  • Ability to make independent judgments and to act on decisions on a daily basis.
  • Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
  • Knowledge of external Federal guidelines/procedures for grants and contracts, including NIH, NSF, DOD and NASA.


JHU Equivalency Formula:  30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience.  Additional related experience may substitute for the required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. 


Classified Title: Grants & Contracts Analyst
Role/Level/Range: ATP/03/PC 
Starting Salary Range: $51,210 - $63,000 annually (commensurate with experience)
Employee group: Full Time 
Schedule: M-F 8:30am - 5:00pm 
Exempt Status: Exempt  
Location: Remote/Hybrid 

Department name: Vice Provost Research Office of 
Personnel area: University Administration


The successful candidate(s) for this position will be subject to a pre-employment background check.


If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.


Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons or because the individual is pregnant or attempting to become pregnant. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.


The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.


The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.


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