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Job Req ID:  79921

Grants & Contracts Analyst

We are seeking a Grants and Contracts Analyst  who will coordinate all activities related to the pre-award and post-award grants and contracts activities for the Institute of International Programs (IIP) within the Department of International Health. This position will provide financial support to Financial Manager, Director and IIP faculty. This involves proposal preparation, budget development, payroll, student hiring, management, effort, subaward and service contract setup and maintenance, account maintenance and oversight, paycard, billing, reporting, compliance, and close-out.


This position works independently on a variety of complex level grants/contracts, including those from UNICEF, NIH, US Funds, WHO, USAID, CIFF and Gates Foundation. These grants, contracts and awards may involve highly detailed budgets, multiple projects, cores and subawards. Will also work directly with management of non-sponsored funds and IIP payroll management.


Specific Duties & Responsibilities:

Pre-Award Activities Include:

  • Proposal preparation, budget development, completing sponsored paperwork, creating proposal record, working with all sub sites to acquire required forms for subawards, application of appropriate indirect costs rates and cost calculations, assisting with budget justification assembling and setting up delivery for grant package to submit to sponsor.


Post-Award Activities Include:

  • Coordination in the preparation and implementation of administrative processes related to sponsored projects.
  • Duties include prepare overall spending and financial reports, monitor monthly expenditures subawards, budget projections, payroll and expenditure transfers.
  • Reconcile paycard and cash advance.
  • Pre-review and post-review of effort forms.
  • Preparation and maintenance of subawards, independent contractors, and service contracts from start to finish.
  • Prepare, develop and review investigator financial reports using SAP and other institutional reporting systems to analyze and identify issues with expenses charged to the award to reduce the risk of over-expenditure for IIP faculty.
  • Meet with faculty on a regular basis regarding the status of grants/accounts. Prepare 12- month salary support projections for all faculty PIs / support staff and identify potential support gaps.
  • Advise faculty and staff on changes in sponsored research policies.
  • Manage accounts to ensure grants and contracts are expended according to sponsoring organizations requirements and University guidelines.
  • Create and maintain positive communication and working relationships with all areas within JHU; Sponsored Projects, Office of Research Administration, and Controller’s Office.
  • Review documents for financial, administrative, and operational compliance.
  • Independently perform a variety of administrative and financial functions.
  • Perform all other duties as assigned.


Payroll Management:

  • Maintains system to track faculty/staff payroll information and generate reports/ implements system to monitor/resolve payroll issues: control salary, salary distribution/supplements/merit increases/terminate payroll.
  • Monitor and retrieve overpayments.
  • Processes promotions, transfers, reclassifications, salary increases, overtime, and casual employee’s time sheet.
  • Process and manage tracking for all SAP Internal Service Requests (ISR).
  • Process new positions and employee information into SAP system.
  • Coordinate placement of temporary staff as needed. Process student hiring and recruitment.


Minimum Qualifications (Mandatory):

  • Bachelor’s Degree in Finance, Accounting, or other related field.
  • Two years progressively responsible experience in a related administrative/financial position, preferably in an academic setting.
  • Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.*


JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience.  Additional related experience may substitute for the required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. 


** Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date. 


Special Knowledge, Skills & Abilities:

  • Strong knowledge of MS Office, Adobe.
  • CATS, SAP, COEUS and HR shared services system preferred.
  • Ability to handle multiple tasks simultaneously and meet various concurrent deadlines in a fast-paced environment.
  • Strong knowledge organizational, interpersonal, and communication (oral and written) skills.
  • Strong analytical and problem-solving skills required and attention to detail.
  • Proven ability to work independently and function constructively as part of a team.
  • Ability to maintain confidentiality.
  • Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines required.
  • Ability to work for periods of time without immediate direction required.


Classified Title: Grants & Contracts Analyst
Role/Level/Range: ATP/03/PC 
Starting Salary Range: $51,210 - $70,480 annually (commensurate with experience)
Employee group: Full Time 
Schedule: M-F, 8:30am-5:00pm 
Exempt Status: Exempt 
Location: ​​​​​​​Hybrid/School of Public Health 

Department name: ​​​​​​​IH - Health Research Challenge (HRC) 
Personnel area: School of Public Health


The successful candidate(s) for this position will be subject to a pre-employment background check.


If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at For TTY users, call via Maryland Relay or dial 711.


Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit and all other JHU applicants should visit


The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.


The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.


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