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Job Req ID:  107050

Grants & Contracts Analyst

Under the supervision of a Financial Manager, the Bloomberg School of Public Health Office (BSPHS) of Financial Operations seeks a Grants & Contracts Analyst to perform financial and accounting activities in support of various sponsored functions. Will be responsible for extracting financial data from various accounting and information systems to perform basic to moderately complex statistical, cost and financial analysis of sponsored reports and data, prepare reports for management and perform financial analysis to assist management in establishing financial goals and objectives.

Specific Duties & Responsibilities

  • Process simple to moderately complex grant and contract account setup and department requests received through shared email accounts.
  • Serve as liaison between departments and central offices for grants of simple to moderate complexity.
  • Workflow account setup and department requests through Oculus to Sponsored Project Shared Services for processing in SAP.
  • Monitor Finance workflows in the University JAWS and SWIFT databases.
  • Log grants and contracts received from university Research Administration and created and updated by Sponsored Project Shared Services in Access Database.
  • Assist with the maintenance of Access Database.
  • Check the created and updated grants and contracts in SAP for accuracy.
  • Understand and utilize institutional policies for post-award grant processes and sponsor guidelines.
  • Ensure compliance in all areas related to grant and contract management, including sponsoring organization guidelines and internal protocols.
  • Review budgets and related justification for appropriateness and completeness of content.
  • Ensure that all applicable and indirect costs have been applied.
  • Involve more senior members of the team for direction, as needed.
  • Support all relevant post-award responsibilities, as requested by senior members of the grants & contracts team, including account reconciliation, effort reporting, cost transfers, paying invoices, closeouts, sub-recipient monitoring, invoice payments and related faculty support.
  • Process various transactions such as non-payroll cost transfers, budget documents and online payments.
  • Provide general administrative support for Dean Emeritus.
  • Process some travel and non-travel reimbursements for the Finance Office in a timely and accurate manner.
  • Perform special projects and other related duties as assigned.

Special Knowledge, Skills & Abilities

  • General knowledge of accounting and budgeting theory and practices required.
  • Ability to work independently with good organizational and time management skills, ability to meet deadlines, and attention to detail.
  • Excellent customer service and oral communication skills.
  • Ability to understand when additional direction/expertise is needed on matters of complexity.
  • Able to make decisions daily, within pre-determined guidelines and parameters.
  • Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
  • General understanding of external Federal Guidelines and procedures regarding grants and contracts.
  • General knowledge and understanding of The Johns Hopkins University (JHU) accounting system and related fiscal offices (preferred). 

Minimum Qualifications
  • Bachelor's degree
  • Two years of administrative/budgeting experience
  • Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula. Successful completion of the RAT program (13-15 months) is equivalent to two years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.

Classified Title: Grants & Contracts Analyst    
Role/Level/Range: ATP/03/PC  
Starting Salary Range: $52.230-$71,890 Annually (Commensurate with experience) 
Employee group: Full Time 
Schedule: Monday - Friday 8:30 AM-5:00 PM 
Exempt Status: Exempt 
Location: ​​​​​​​Hybrid/School of Public Health 
Department name: ​​​​​​​Finance 1  
Personnel area: School of Public Health 


Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:

*JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate’s conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.


The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.


Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.


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Accommodation Information

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The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.


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