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Job Req ID:  107350

Grants & Contracts Analyst

We are seeking a Grants & Contract's Analyst who will provide entry level professional sponsored funds management with specific responsibility for pre-award and post-award functions that include, but may not be limited to: proposal preparation, budget development, account maintenance and oversight, billing/invoicing, reporting, and closeout. This role may manage less complex grants through the submission stage, with necessary oversight and direction. While this role may assist with some aspects of non-sponsored funds (general funds and gifts), but the primary goal of this position is to support the timely, effective and efficient functioning of sponsored funding. This position is designed to provide the individual with prudent skills and competencies to be prepared for the next level in the financial track. This is a non-exempt position.

Job Scope/Complexity- Employees in this role function independently when working on less complex grants and contracts responsibilities. General proficiency with grant/contract preparation and management is expected. The Specialist has some involvement with more complex grant management, under the direction and oversight of a more senior member within the research function.

Types of sponsored awards for which the position is responsible- This position assists with pre and post award support responsibilities for simple to moderately complex grants/contracts, including those from NIH, NSF, DOD and NASA. These grants, contracts and awards may involve moderate budgets, Foundation grants and sub-awards from other institutions on their federal pass-through grants.

Specific Duties & Responsibilities

  • Track documents from creation to payment and trouble shoot any problems that may occur.
  • Ensure completeness and accuracy of documentation for compliance with University and/or agency regulations and restrictions.
  • Process shopping carts in SAP and related goods receipt.
  • Assist with identifying over-expenditures, advise and assist with resolution.
  • Submit cost transfers at the direction of the Sr. Grants and Contracts Analyst and/or Grants and Contracts Manager.
  • Review carefully selected travel expense reports, online payments, and/or shopping carts charged to sponsored projects for compliance with both sponsor policies and the grants' ability to support the expense.
  • Attend finance and research trainings/meetings to stay updated on changes in internal and external policies and procedures.
  • Review budgets and related justification for appropriateness and completeness of content. Ensures that all applicable and indirect costs have been applied. Involves more senior members of the research team for direction, as needed.
  • Maintain ongoing updates and communications related to current grants and contracts, this includes regular auditing and reporting to principal investigators and research management. May assist with account closeouts as needed.
  • Attend quarterly budget meetings with senior budget analysts and assigned faculty.
  • Assist with award setup details, after grant number is assigned.
  • Assist with functions of annual progress reports, including the collection of faculty other support, assessment of annualized calendar month support, and the application of administrative areas in the report.
  • Support all relevant post-award responsibilities, as requested by senior members of the grants & contracts team, including account reconciliation, effort reporting, cost transfers, paying invoices, closeouts and related faculty support.
  • Process sub-award checklists, complete data entry into the SWIFT system and monitor sub-award agreements thru execution.
  • Follow up with sub-grant institutions whom are delinquent in their annual reporting and invoicing.
  • Assist with ongoing sub-award post-award compliance, including facilitating the Pl checklist, completing the goods receipt, monitoring the sub-award invoice payment, and upload of documents into Knowledge Lake.
  • Develop and generate SAP/BW financial reports. Maintain appropriate financial records and files.
  • Provide back-up coordination function for all internal approval documents (Travel Requests, ABA, RBA, etc.) including budgetary assistance, routing, tracking, and monitoring.
  • Review, reconcile, and monitor specified accounts' expenditures/revenues, gather and verify backup documentation. Identifies and resolves expenditure transaction issues.
  • Reconcile and verify telephone charges, email charges, cell phone reimbursements, and student employee hours.
  • Reconcile and verify P-card charges.
  • Assist in the development of grant proposal budgets and grant applications.
  • Back-up other team members during absences as needed.
  • Other duties as assigned.

Minimum Qualifications
  • Bachelor's Degree.
  • Two years of administrative/budgeting experience.

Preferred Qualifications
  • Knowledge of JHU financial systems and familiarity with SAP.
  • Experience working in a team environment

Classified Title: Grants & Contracts Analyst    
Role/Level/Range: ATP/03/PC  
Starting Salary Range: $52,230-$71,890-$91,550 Annually (Commensurate with experience) 
Employee group: Full Time 
Schedule: Monday to Friday: 8:30 am – 5 pm 
Exempt Status: Exempt 
Location: ​​​​​​​Hybrid/School of Public Health 
Department name: ​​​​​​​Epidemiology 
Personnel area: School of Public Health 


Total Rewards
The referenced salary range is based on Johns Hopkins University’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here:


Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:

JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate’s conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.


The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.


Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.


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Accommodation Information

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The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.


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