Grants & Contracts Analyst
We are seeking a Grants & Contract Analyst (GCA) who will provide direct support to the Departmental Administrative Manager and the faculty, researchers, staff, and students for the Department of Earth & Planetary Sciences in the area of financial management with a prime focus on cradle to grave research administration. GCA will provide dedicated professional level sponsored funds management for more than 80% of time with specific responsibility for pre-award and post-award functions that includes, but may not be limited to: proposal preparation, submission, budget development, account maintenance and oversight, billing/invoicing, reporting, compliance, and closeout.
Specific Duties & Responsibilities
- Partner with departmental faculty and Dean’s Office of Research Administration toward the planning and development of application submissions to various federal offices, private agencies/foundations and commercial companies.
- Understand and utilize institutional policies for pre-award grant process and sponsor guidelines.
- Review all sponsored project proposals for assigned faculty prior to them being forwarded to the Administrative Manager and Dean’s Office of Research Administration for signature.
- Review involves accuracy, content, adherence to all relevant guidelines.
- Provide instruction, preparation assistance and support related to grant application procedures.
- Serve as liaison between research units, central offices and funding agencies.
- Review budgets and related justification for appropriateness and completeness of content.
- Ensures that all applicable and indirect costs have been applied.
- May also provide groundwork for subcontract negotiations.
- Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
- Maintain ongoing updates and communications related to current grants and contracts, this includes regular auditing and reporting to principal investigators and departmental leadership.
- Coordinate the process of setting up awards in designated in department grant number is assigned, including reviewing award, verifying award set-up and ensuring personnel is setup appropriately.
- Ensure that post-award responsibilities are completed, including budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, paying invoices and paperwork finalization related to subcontract setup.
- Conduct award management activities including monitoring and managing accounts, audits, evaluations, and reporting.
- Meeting with principal investigators to discuss financial status of grants, contracts and discretionary accounts. Also provide relevant updates and reports to departmental leadership, as needed.
- Provide information and direct assistance required to complete contract and grant closeouts.
- Perform other duties as assigned.
Minimum Qualifications
- Bachelor’s Degree required.
- Two years of administrative/budgeting experience.
Preferred Qualifications
- Knowledge of accounting and budgeting theory and practices required.
- Thorough knowledge and understanding of The Johns Hopkins University accounting system and related fiscal offices preferred.
- Ability to make independent judgments and to act on decisions on a daily basis.
- Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
- Thorough knowledge of external Federal guidelines/procedures for grants and contracts, including NIH, NSF, DOD and NASA.
Classified Title: Grants & Contracts Analyst
Job Posting Title (Working Title): Grants & Contracts Analyst
Role/Level/Range: ATP/03/PC
Starting Salary Range: Min $53,300 - Max $93,500 Annually (Commensurate with experience)
Employee group: Full Time
Schedule: Monday-Friday, 8:00-4:30pm
Exempt Status: Exempt
Location: Homewood Campus
Department name: 10001358-Earth and Planetary Science
Personnel area: School of Arts & Sciences