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Job Req ID:  96737

Grants & Contracts Analyst

The Department of Computer Science in the Whiting School of Engineering is seeking a Grants & Contracts Analysts who will provide dedicated professional level sponsored funds management for more than 80% of time with specific responsibility for pre-award and post-award functions for that include but may not be limited to: proposal preparation submission budget development account projections and oversight billing/invoicing reporting compliance and closeout. The ideal candidate will work independently on a variety of grants/contracts that range from simple to moderately complex. While this role may assist with some aspects of non-sponsored funds the primary goal of this position is to ensure timely effective and efficient functioning of sponsored funding. This is an exempt position. Support will be provided to a large number of faculty and researchers in the Computer Science department as well as the Malone Center for Engineering in Healthcare (MCEH) the Information Security Institute (ISI) and the Institute for Assured Autonomy (IAA).

Job Scope/Complexity

  • Grants & Contracts Analysts will work independently the majority of the time with support from Principal Investigator (PI) and/or senior/management level grants & contract professionals on increasingly more complex grants/contracts.
  • They will provide standard professional administrative level guidance on regulations the status of accounts and guidelines to PI and other scientific/research professionals within the institute.
  • They may interact with external research/administrative professionals.

Types of Sponsored Awards for which the Position is Responsible

  • This role functions at an intermediate level with responsibility for independent management of simple to moderately complex grants/contracts including those from NIH NSF DoD as well as foundations and industry partners.
  • These grants contracts and awards may involve detailed budgets special proposal instructions multi-project grants complex Foundation grants consortium cooperative agreements and sub awards from other institutions.

Specific Duties & Responsibilities

  • Partner with departmental faculty and/or budgetary staff and the Johns Hopkins University Research Administration (JHURA) toward the planning and development of application submissions to various federal offices private agencies/foundations and commercial companies.
  • Understand and utilize institutional policies for the pre-award grant process and sponsor guidelines.
  • Review all sponsored project proposals for assigned faculty prior to forwarding them to the SR. GCA and JHURA for signature.
  • Review involves accuracy content and adherence to all relevant guidelines.
  • Provide instruction preparation assistance and support related to grant application procedures.
  • Serve as liaison between research units central offices and funding agencies.
  • Review budgets and related justification for appropriateness and completeness of content.
  • Provide groundwork for subcontract negotiations and setup.
  • Ensure compliance in all other areas related to grant and contract management including sponsoring organization guidelines internal protocols accurate protocol information within grant documents conflicts of interest etc.
  • Manage all assigned grant submissions to ensure timeliness and accuracy.
  • Maintain ongoing updates and communications related to current grants and contracts this includes regular auditing reporting and projections to principal investigators and departmental leadership.
  • Complete grant closeout processes.
  • Coordinate the process of setting up awards in designated department/division after grant number is assigned including reviewing award verifying award set-up and ensuring personnel is setup appropriately.
  • Ensure that post-award responsibilities are completed including budget distribution account reconciliation eform setup (payroll) effort reporting cost transfers and paying invoices.
  • Conduct complex award management activities and provide oversight to other employees including monitoring and managing interrelated accounts expenditure rates and expenses audit documentation and reporting.
  • Provide information and direct assistance required to complete contract and grant closeouts.

Special Knowledge Skills & Abilities

  • General knowledge of accounting and budgeting theory and practices.
  • Ability to make independent judgments and to act on decisions on a daily basis.
  • Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
  • Strong mathematical and Excel skills with attention to detail.
  • Knowledge of external Federal guidelines/procedures for grants and contracts proposals including NIH NSF DOD and other federal funding agencies.
  • Thorough knowledge and understanding of The Johns Hopkins University accounting system (SAP) and related fiscal offices preferred.

Minimum Qualifications
  • Bachelor's Degree.
  • Two years of administrative/budgeting experience.
  • Successful completion of the Research Administration Training Program (15 months) is equivalent to two years of relevant experience for this position. If an employee does not successfully complete the program no additional experience will be applied.
  • Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
  • JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience.  Additional related experience may substitute for the required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

*Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.




Classified Title: Grants & Contracts Analyst   
Role/Level/Range: ATP/03/PC  
Starting Salary Range: Commensurate with experience 
Employee group: Full Time 
Schedule: MTWTF/7.5 
Exempt Status: Exempt 
Location: Hybrid/Homewood Campus 
Department name: ​​​​​​​Department of Computer Science  
Personnel area: Whiting School of Engineering 


Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.


The successful candidate(s) for this position will be subject to a pre-employment background check.


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