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Requisition ID:  115662

Grants & Contracts Analyst

The Department of Neurosurgery is seeking a Grants & Contracts Analyst for the division of Neurosurgery. The analyst will provide dedicated professional level sponsored funds management for more than 80% of time with specific responsibility for pre-award and post-award functions that include, but may not be limited to: proposal preparation, submission, budget development, account maintenance and oversight, billing/invoicing, reporting, compliance, and closeout. Works independently on a variety of grants/contracts that range from simple to moderately complex. While this role may assist with some aspects of non-sponsored funds, the primary goal of this position is to ensure timely, effective and efficient functioning of sponsored funding.


The Grants and Contracts Analyst will work independently most of the time, with support from Principal Investigator (PI) and/or senior/management level grants & contract professionals on increasingly more complex grants/contracts. Will provide standard professional administrative level guidance on protocols, regulations and guidelines to PI and other scientific/research professionals within the department. May interact with external research/administrative professionals.


Types of sponsored awards for which the position is responsible

This position assists with pre and post award support responsibilities for simple to moderately complex grants/contracts, including those from NIH, NSF, DOD and NASA. These grants, contracts and awards may involve moderate budgets, Foundation grants and Subawards from other institutions on their federal pass-through grants.


Specific Duties & Responsibilities

  • Partner with departmental faculty and/or budgetary staff toward the planning and development of application submissions to various federal offices, private agencies/foundations and commercial companies. May work with representatives from ORA, under the guidance of more senior members on the departmental research team.
  • Understand and utilize institutional policies for clinical trials and post-award grant processes.
  • Serve as liaison between research units, central offices and funding agencies for grants of moderate complexity.
  • Ensure compliance in all other areas related to grant and contract management, including review sponsor guidelines, identify key requirements and ensure accuracy and compliance of internal protocols, processes and information, conflicts of interest, etc.
  • Maintain ongoing updates and communications related to current grants and contracts. This includes regular reciliation and reporting critical findings to principal investigators and research management.
  • Communicate with project teams on grants and contractual requirements, timing, status, and results of contractual actions Assist with award setup details, provide guidance and resources for appropriate budget allocation in accordance to the awards terms and conditions, after grant number is assigned.
  • Prepare and submit documents needed to initiate subaward agreements and modifications.
  • Contact and collaborate with partner institutions to secure all necessary subcontract documentation to ensure that the information/documents provided for submission are accurate and in compliance with the sponsor guidelines and ensure that all applicable direct and indirect cost rates have been applied.
  • Support all relevant Clinical Trial and post-award responsibilities, including account reconciliation and management of sponsored awards and internal funding, effort reporting, cost transfers, prepare and pay invoices, and provide related faculty support.
  • Assists with submission of prior approvals, waivers, progress and financial reports, extensions, closeouts, and all other required grants and contractual actions needed.
  • Assists with preparation, and/or participation in audits including problem-solve the complexities of grants/contractual situations, common issues.
  • Facilitate and/or produce specialized sponsored projects reports utilizing institutional or departmental systems (i.e., FIBI/COEUS, SAP, Dashboard, etc.) for principal investigators, Neurosurgery Administration, Division Leadership, and Neurosurgery Financial Manager when requested. Utilize FIBI/COEUS, SAP and/or Dashboard to provide various reports as needed.
  • Apply knowledge of Office of Management and Budget (OMB) Code of Federal Regulations (CFRs) and Federal Acquisition Regulation (FAR) regulations
  • Work collaboratively with team members and other colleagues to evaluate and create effective, efficient research systems, avoid duplication of effort and identify opportunities to improve processes and procedures, and contribute to the development of new initiatives for the benefit of grants management.
  • Other duties include Managing space needs/compliance for Neurology and Neurosurgery.
  • Assisting the Financial Manager in preparation of the department’s fiscal operating budget, employee training and development, and special assignments as assigned.
  • Occasional ad-hoc financial reporting and analysis as requested by PI, department administration, Chairman, and School of Medicine.


Minimum Qualifications
  • Bachelor's degree.
  • Two years of administrative/budgeting experience.
  • Knowledge of accounting and budgeting theory and practices. 
  • Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.


Preferred Qualifications
  • Thorough knowledge and understanding of The Johns Hopkins University accounting system and related fiscal offices preferred.
  • Knowledge of external federal guidelines/procedures for grants and contracts, including NIH, NSF, DOD and NASA.

 

 

Classified Title: Grants & Contracts Analyst 
Role/Level/Range: ATP/03/PC  
Starting Salary Range: $53,800 - $94,400 Annually ($70,000 targeted; Commensurate with experience) 
Employee group: Full Time 
Schedule: M-F 8:30-5 
Exempt Status: Exempt 
Location: School of Medicine Campus 
Department name: ​​​​​​​SOM Neuro Sur Resea and Fin Adminn  
Personnel area: School of Medicine 

 

 

Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Vaccine Requirements
Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
School of Medicine - East Baltimore Campus

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