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Requisition ID:  115862

Grants & Contracts Analyst

We are seeking a Grants & Contracts Analyst who is needed to coordinate pre- and post-award sponsored projects activity for the Division of Infectious Diseases. The position will provide dedicated professional-level sponsored funds management for more than 80% of the time with specific responsibility for pre-award and post-award functions that include, but may not be limited to: proposal preparation, submission, budget development, account maintenance and oversight, billing/invoicing, financial and progress reporting, compliance, monthly reconciliation, and closeout. The Analyst will develop financial reports for forecasting, provide financial analysis, and ensure compliance with university and agency or foundation regulations and restrictions. This position works independently on a variety of grants/contracts, including those from NIH, NSF, DOD, and other sponsors. These grants, contracts, and awards may involve highly detailed budgets, multiple components, sub awards, foundation awards, and both federal and commercially funded clinical trials.


Will act as the point of contact with faculty, divisional budgetary staff, central research administration, and sponsors. Will provide broad/in-depth professional administrative level guidance on policies, protocols, regulations, and guidelines to PI and other scientific/research professionals, both within the University and with other associated research/administrative professionals outside of the University.  In addition, will assist with the management of divisional non-sponsored accounts on a limited basis. While this role may assist with some aspects of non-sponsored funds, the primary goal of this position is to ensure the timely, effective, and efficient functioning of sponsored funding. This position reports to the Grants and Contracts Manager.


Specific Duties & Responsibilities

  • Serve as liaison between the Division, Department, and central offices for sponsored projects of simple to moderate complexity.
  • Coordinate and review submission of grant proposals, modifications, MTAs, DUAs, clinical trials, and other contracts ensuring that all applicable sponsor and University guidelines are met.
  • Support budget and budget justification development and review for appropriateness, consistency, and completeness of content.
  • Assist in the tracking of proposals and other sponsored research documentation through the submission processes to ensure deadlines are met.
  • Review newly established accounts to confirm the accuracy of information.
  • Workflow required paperwork to central ORA for timely sub-award contract setup.
  • Provide sub-recipient monitoring, process sub-award monthly invoices, and adhere to high-risk sub-award guidelines when applicable.
  • Process various transactions related to assigned faculty portfolios such as outgoing invoices for divisionally billed awards, incoming invoice payment requests, requests for purchases, budget distribution, non-payroll cost transfers, salary distributions, petty cash replenishments, p-card approvals, and reimbursement requests.
  • Responsible for monthly reconciliation for assigned faculty accounts.
  • Coordinate and host monthly (or more often if needed) meetings with assigned faculty to review accounts, expenses, staff support, upcoming submission plans, and other topics as needed.
  • Provide financial forecasting and analysis to assigned faculty.
  • Create and maintain faculty's current Other Support documents.
  • Ensure post-award compliance with university, federal, and sponsor regulations and restrictions.
  • Verify faculty compliance with institutional regulatory oversight such as IRB, IACUC, effort certification, etc.
  • Advise faculty and staff on changes in sponsored research policies.
  • Coordinate and support progress report submissions to sponsors.
  • Prepare annual and final financial reports for sponsors.
  • Provide information and support for other Divisions, Departments, and University reports as needed.
  • Communicate in advance with the Grants and Contracts Manager as needed to ensure task deadlines are met.
  • Other duties as assigned.


Minimum Qualifications
  • Bachelor's Degree.
  • Two years of administrative/budgeting experience.
  • Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.


Preferred Qualifications
  • Knowledge of accounting and budgeting theory and practices.
  • Advanced skills with Microsoft Word and Microsoft Excel 
  • General understanding of Federal Guidelines and procedures regarding grants and contracts preferred.
  • Knowledge and understanding of the Johns Hopkins University accounting system and related fiscal offices.

 

 

Classified Title: Grants & Contracts Analyst 
Role/Level/Range: ATP/03/PC  
Starting Salary Range: $53,800 - $94,400 HRLY ($60,000 targeted; Commensurate with experience) 
Employee group: Full Time 
Schedule: Monday-Friday, 8:30am-5:00pm 
Exempt Status: Exempt 
Location: Remote 
Department name: SOM DOM Infectious Disease  
Personnel area: School of Medicine 

 

 

Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Vaccine Requirements
Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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