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Requisition ID:  116605

Grants & Contracts Analyst

We are seeking a Grants & Contracts Analyst who will coordinate all activities related to the pre-award and post award processes in the Clinical Research Office of the Departments of Ophthalmology and Dermatology. The analyst will support a diverse group of faculty with a portfolio of sponsors that include commercial, foundations, as well as federal accounts, and other administrative data for submission to appropriate funding agencies. This position is supervised by the Clinical Research Office Finance Manager.


Specific Duties & Responsibilities

  • This position will facilitate all Post Award activities within the Ophthalmology and Dermatology Departments relating to the clinical research program for clinical trials/human subject research; and participate in associated Pre Award contracting activities.
  • Key focus on customer service, timely and appropriate communication; organization, follow -up and meeting deadlines.
  • Coordinate submission of grant proposals for new and continuing projects using electronic award management tools (Microsoft Tools, SAP, Fibi, Oncore, etc.) to various federal agencies, private agencies/foundations, and commercial agencies.
  • Review all sponsored project proposals for assigned faculty prior to them being forwarded to the Pre-Award Team and ORA for signature. Review involves accuracy, content, and adherence to all relevant guidelines.
  • Prepare and assist in budget and budget justification development--ensuring that all applicable and indirect costs have been applied.
  • Complete JHU and sponsored forms as required.
  • Meets with Manager to determine priorities, resolution and timely implementation of solutions.
  • Monitor actual expenditure levels against budgets, funding obligations and cash.
  • Collaborate with Clinical Research Support Services (CRSS) and the Office of Research Administration (ORA) at the School of Medicine to ensure the successful and timely processing of all grants/contracts through the PRA and central approval process.
  • On-going collaboration with Research Profee/Facility Fee staff to ensure proper and timely payment and grant posting adjudication.
  • Maintain an accurate workflow journal/database detailing grant/contract process dates and submission dates.
  • Track proposals and other sponsored research documentation through the signature/approval processes to ensure deadlines are met.
  • Ensure compliance with university/federal/private agency regulations and restrictions (NIH, Foundations, Commercial, etc.).
  • Ensure proper management of awards, by insuring adherence with GAAP, NIH Grant Policy, OMB, FDP, CAS and University or Hospital policies and procedures.
  • Advise faculty and staff on changes in sponsored research policies, and complete and maintain required professional development training.
  • Serve as liaison between research units, central offices, and funding agencies. Understand and utilize institutional policies for pre-award grant process and sponsor guidelines.
  • Work closely with division research coordinators to make sure all patient care costs are captured and invoiced.
  • Responsible for the implementation of proposal budget; invoicing, cash collections
  • Meet with assigned faculty preferably monthly, but no less than quarterly to discuss the financials status of their grants, discretionary funds and contracts and any changes that might be required for upcoming submissions.
  • Working with the PI, identify budget issues, make recommendations to address concerns and resolve problems. Prepare account reconciliations on time per JHU and Department guidelines.
  • Work with Subcontracting Office to maintain all outgoing sub-agreement purchase orders. Submit invoices for payment for sub-awards and vendors.
  • Submit invoices to sponsors and incoming sub-awards. Track payments for receipt.
  • Assure Compliance documents are up to date for the PIs and their projects, i.e., IRB, Other Support, Bio-sketches.
  • Assist with contract and grant closeouts such as following up with invoices, closing commitments, payback agreements and terminations.
  • Facilitate corrections to accounts in question working with Divisions, SOM, Research Accounting, Internal Audit, Cost Analysis and outside agencies.
  • Work with Shared Services to provide interim and final financial reports to sponsor agencies. Prepare payroll documents to allocate salaries to assigned budgets, reconcile salary support to ensure these remain within projected budgets and comply with present effort reporting.
  • Ensure that effort forms are pre-reviewed within the required timelines as set forth by the University. Prepare expenditure transfers (non-payroll cost transfers). Prepare and submit labor allocation changes.


Minimum Qualifications
  • Bachelor's Degree.
  • Two years of administrative/budgeting experience.
  • Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.


Preferred Qualifications
  • Maintain professional confidentiality in regard to employee issues, guarding salary information and financial information regarding their faculty and staff.
  • Assume responsibility for decisions, consequences, and results having an impact on people, costs, and/or quality of service within and outside of the Department. Key focus must be on customer service, timely and professional communications and meeting deadlines.
  • Must have experience with all Microsoft applications; specifically, an intermediate understanding and skillset of excel spreadsheets.
  • Must possess very strong organizational skills, analytical and problems solving abilities, attention to detail and follow-up.
  • Must have excellent and professional communication skills, both oral and written.

 

 

Classified Title: Grants & Contracts Analyst 
Role/Level/Range: ATP/03/PC  
Starting Salary Range: $53,800 - $94,400 Annually (Commensurate with experience) 
Employee group: Full Time 
Schedule: Monday-Friday, 8:00 am - 5:00 pm 
Exempt Status: Exempt 
Location: Remote 
Department name: SOM Oph Finance 
Personnel area: School of Medicine 

 

 

Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Vaccine Requirements
Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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