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Job Req ID:  15417

Grants & Contracts Analyst

The Grants and Contracts Analyst will provide financial and administrative support to the faculty and administrative staff in the Department of Radiology in the Nuclear Medicine Division focusing on the High Resolution Brain PET Imaging Section. The Analyst will support faculty within the Nuclear Medicine Division which includes managing a portfolio of sponsors from private foundations, federal agencies, and commercial entities (clinical trials).  Under direct supervision of the Financial Manager, the Analyst will manage sponsored projects post-award functions that include, but may not be limited to: budget development, account maintenance and oversight, billing/invoicing, reporting, compliance, and closeout.  They will receive guidance from higher-level personnel related to the pre-award and post-award process from Grants and Contracts Analysts, Managers, and/or the Associate Administrator.


Specific duties & responsibilities:

  • Provide post-award management for assigned faculty and staff for the Division of Nuclear Medicine.  Maintain ongoing updates and communications on the financial status of current grants and contracts. This includes regular auditing and reporting to principal investigators and departmental/divisional leadership.  Coordinate the process of setting up awards after grant number is assigned, including reviewing the award, verifying award set-up, and ensuring personnel is setup appropriately.
  • Serve as liaison between research units, central offices, other JHU departments and funding agencies.
  • Understand and utilize institutional policies for post-award distribution and sponsor guidelines. Educate faculty and admins when necessary.
  • Ensure that post-award responsibilities are completed, including budget distribution, account reconciliation, e-form setup and processing, effort reporting, cost transfers, and paying invoices. If an award includes a subrecipient, ensure paperwork is completed timely.
  • She/He will develop and generate SAP/BW Analysis financial reports and files, and verify budget and expenditures to ensure compliance with university and/or agency regulations and restrictions.
  • Ensure compliance in all other areas related to grant and contract management including but not limited to sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, etc.
  • Assist Financial Manager, Grants and Contracts Manager and/or Associate Administrator on special projects, training new staff and other duties as assigned



Bachelor’s degree required, along with Two (2) years of administrative/budgeting experience. Additional education (graduate level) may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.


JHU Equivalency Formula:  30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience.  Additional related experience may substitute for required education on the same basis.  For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Classified Title: Grants & Contracts Analyst 
Role/Level/Range: ATP/03/PC
Salary:  $50,200 - $69,090
Status:  Full-Time
Department name: 10003161-SOM Rad Research Administration 

Work Schedule/Hours: M-F 8:30-5:00 
Location: 04-MD:School of Medicine Campus 
Personnel area: School of Medicine




The successful candidate(s) for this position will be subject to a pre-employment background check.


If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at For TTY users, call via Maryland Relay or dial 711.


The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.


During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.


The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.


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