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Job Req ID:  43779

Grants & Contracts Analyst

Johns Hopkins University School of Medicine

Founded in 1893, the School of Medicine (SOM) is the academic medical teaching and research arm of The Johns Hopkins University. With a budget of over $2 billion, the SOM has consistently been among the nation’s top medical schools in the number of research grants awarded by the National Institutes of Health (NIH) and in having as its major teaching hospital, The Johns Hopkins Hospital (JHH). JHH was ranked the best hospital in the United States for 22 years by U.S. News & World Report. Sixteen Nobel laureates associated with the SOM as alumni and faculty have won the Nobel Prize in Medicine or Chemistry, two of which, are current faculty. Fifteen current faculty are members of the National Academy of Sciences. The SOM offers an M.D. an M.D./Ph.D. and 19 other graduate programs. In the current year, there are over 1,250 medical and doctoral students, and more than 2,700 full-time faculty.


The Johns Hopkins Translational Tissue Engineering Center (TTEC) was founded in 2010 as a joint venture between the Wilmer Eye Institute and the Department of Biomedical Engineering to establish a focus in research, education, and industrial development in the field of regenerative medicine. Building on the excellence of Hopkins clinical and engineering environments, the mission of TTEC is to educate and train tomorrow’s leaders in regenerative medicine and accelerate delivery of regenerative medicine technologies to patients.  Research programs in TTEC are studying fundamental materials science, engineering, and biology along with a spectrum of enabling technologies for advancing regenerative medicine translation in nearly every clinical field.


The Department of Ophthalmology, TTEC is seeking a Grants & Contracts Analyst.  The ideal, experienced individual will be responsible for various pre and post award activities. This position reports directly to the Administrative Manager.


Primary Duties and Responsibilities:


  • Coordinate submission of complex grant proposals, for new and continuing projects and Just-In-Time submissions, using electronic (COEUS, Assist, grants.gov) and paper formats for final review and approval by the Administrative Manager
  • Prepare and assist in the development of the budget and budget justification
  • Use appropriate costs rates such as indirect and benefit rates
  • Ensure compliance with all relevant university and/or agency regulations and restrictions
  • Verify faculty compliance with institutional IRB, IACUC, ERS, etc.
  • Track proposals and other sponsored research documentation through the signature/approval processes to ensure deadlines are met
  • Advise faculty and staff on changes in sponsored research policies
  • Serve as a liaison between research administration, the PI and funding agencies
  • Prepare, submit and track all subcontract documentation to the Office of Research Administration (ORA)



  • Allocate budgets for new awards making necessary changes to original budget
  • Notify Administrative Manager of any salary changes related to new awards
  • Reconciliation of monthly statements for assigned accounts according to sponsoring organization stipulations and University guidelines
  • Use SAP and Excel to prepare financial reports and analysis when requested
  • Meet with faculty and Administrative Manager on a regular basis regarding the status of grants/accounts
  • Make necessary non-payroll cost transfers to ensure accurate, allowable charges
  • Work with sponsored projects to ensure that all financial reporting is accurate and submitted to funding agencies in a timely fashion


Minimum Qualifications:

  • Bachelor’s degree required.
  • Two years of administrative/budgeting experience
  • Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula 
    • JHU Equivalency Formula:  30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience.  Additional related experience may substitute for required education on the same basis.  For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
  • Successful completion of the RAT program (13-15 months) is equivalent to two years of relevant experience for this position 


Classified Title: Grants & Contracts Analyst   ​​​​​
Role/Level/Range: ATP/03/PC 
Starting Salary Range: $50,700.00-$69,780.00; Commensurate with Experience
Employee Group: Full Time 
Schedule: Monday - Friday, 8:30am - 5:00pm 
Exempt Status: Exempt  
Location: School of Medicine, East Baltimore Campus 
Department Name: Ophthalmology Translational Tissue Engineering Center 
Personnel Area:School of Medicine


The successful candidate(s) for this position will be subject to a pre-employment background check.


If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.


The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.


During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.


The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.


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School of Medicine - East Baltimore Campus