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Job Req ID:  96787

Grants & Contracts Analyst

We are seeking a Grants and Contracts Analyst  who will coordinate pre-and post-award sponsored projects activity. It will provide dedicated professional level sponsored funds management for more than 80% of time with specific responsibility for pre-award and post-award functions that includes, but may not be limited to: proposal preparation, budget development, account maintenance and oversight, billing/invoicing, reporting, compliance, and closeout. In addition, will assist with the management of non-sponsored accounts. While this role may assist with some aspects of non-sponsored funds, the primary goal of this position is to ensure timely, effective and efficient functioning of sponsored funding. The individual will act as the point of contact within the project, providing instruction on protocol, regulations and guidelines pertinent to the agency and/or University. The individual will provide broad/in-depth professional administrative level guidance on protocols, regulations and guidelines, both within the University and with other associated research/administrative professionals outside of the University.  This position works independently on highly detailed budgets related to the project. This individual will also provide direction and assistance with details related to sub awards from other institutions on their federal pass-through grants. May also work directly with management of non-sponsored funds, including general funds and gifts, on a limited basis.

Project Summary

The U.S. Agency for International Development (USAID) launched the Supporting, Mobilizing, and Accelerating Research for Tuberculosis Elimination (SMART4TB) project. SMART4TB, is a five-year, $200 million initiative, to identify more effective methods and tools for finding, treating, and preventing tuberculosis (TB) in 24 priority countries for TB programming. This initiative will build research capacity in high TB burden countries by supporting studies that evaluate novel approaches, interventions, and tools to combat TB–including diagnostic tests, new treatment drugs and regimens, socioeconomic and health system challenges, methods to interrupt TB transmission, and TB vaccines readiness and delivery. Led by Johns Hopkins University School of Medicine, the SMART4TB international consortium partners are University of California, San Francisco, KNCV Tuberculosis Foundation, Elizabeth Glaser Pediatric AIDS Foundation, Treatment Action Group, Perinatal HIV Research Unit (South Africa), YR Gaitonde Medical, Educational and Research Foundation (India), Walimu (Uganda), Kyrgyz State Medical Academy, and Victory Network (Vietnam).

Specific Duties & Responsibilities

  • Prepare and assist in the development of budget justifications to ensure their relationship to the budgeted dollars.
  • Assist with project budget and expenditure analysis. 
  • The analyst will ensure compliance with University and Agency regulations and restrictions.
  • Responsible for account reconciliation process (i.e., prepare detailed budget reports on a monthly basis to review accounts, etc).
  • Ensure compliance with university and/or agency regulations and restrictions (i.e., USAID regulation, JHU IRB compliance, ERS, other support, etc).
  • Assist in the tracking of sponsored research documentation through the signature/approval processes.
  • Responsible for coordination of the large grant, reviewing and approving all sponsored budgets, budget justifications, and other required administrative data.
  • Verify compliance with sponsoring organizations’ guidelines, as well as with relevant University policies and procedures. Assist Principal Investigators in completion of required information.
  • Verify compliance with institutional IRB, ERS, etc.
  • Responsible for tracking proposals and other documentation through signature/approval processes.
  • Develop and prepare financial reports for forecasting and results analysis for selected faculty and the Department of Medicine.
  • Advise faculty and staff on changes in sponsored research policies.
  • Assist with SMART4TB assigned project tasks.

Contacts for this position include

  • Internal: Dean’s Office, Research Administration, Business Office, Research Accounting, Equipment and Space Accounting, General Accounting, Payroll, Accounts Payable, Purchasing, Information Systems, Homewood Microcomputing Center. Various other departments and divisions in JHU and JHH.
  • External: Affiliated hospitals, private and government agencies granting research funds (e.g., USAID, NIH, Foundations, and Private Drug Companies) and various vendors and service providers (e.g., sub-award entities, supply companies, professional medical organizations and societies, contractors).

Minimum Qualifications
  • Bachelor's Degree.
  • Two years of administrative/budgeting experience.
  • Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
  • Successful completion of the RAT (Research Administration Training) Program (18-24 months) is equivalent to three years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.

*Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Preferred Qualifications
  • Knowledge of accounting and budgeting theory and practices.
  • Thorough knowledge and understanding of the Johns Hopkins University accounting system and related fiscal offices.
  • Specific knowledge of the operation of the Division and Department preferred.
  • Ability to make independent judgements and to act on decisions on a daily basis.
  • Ability to work for long periods of time without direction.
  • Ability to prioritize own work and work of staff as needed.
  • Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
  • Very strong organizational skills, analytical and problem solving abilities, and attention to detail.
  • Ability to maintain confidentiality.
  • Strong interpersonal and communication skills, both oral and written.
  • Ability to effectively interact with all levels of University and Hospital employees as well as outside contacts.




Classified Title: Grants & Contracts Analyst   
Role/Level/Range: ATP/03/PC  
Starting Salary Range: Commensurate with experience 
Employee group: Full Time 
Schedule: M-F 8:30-5pm 
Exempt Status: Exempt 
Location: Remote 
Department name: ​​​​​​​SOM DOM ID TB Center 
Personnel area: School of Medicine 


Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:

30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.


The successful candidate(s) for this position will be subject to a pre-employment background check.


The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.


Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.


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The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.


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