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Job Req ID:  19290

Grants & Contracts Analyst Pre Award

General Summary:

The Grants & Contracts Analyst will provide professional level sponsored projects management specifically for PreAward functions that include, but may not be limited to: Proposal Preparation, Proposal compliance, budget development, proposal review and submission for the Department of Neurology and the Department of Neurosurgery. This position will create and review sponsored budgets, and other administrative data/documents for submissions to appropriate funding agencies.  The primary goal of this position is to ensure timely, effective and efficient submissions of sponsored funding requests. This position is supervised by the Grants and Contracts Manager with a reporting relationship to the Sr. Grants and Contracts Analyst to ensure smooth and efficient functioning for the department.



  • Coordinate submission of grant proposals for new, resubmission, revisions and continuing projects using electronic award management tools (ASSIST, Workspace,, etc.) to various federal agencies, private agencies/foundations, and commercial agencies.
  • Prepare and assist in budget and budget justification development--ensuring that all applicable and indirect costs have been applied.
  • Complete JHU and sponsor forms as required.
  • Track proposals and other sponsored research documentation through the signature/approval processes to ensure deadlines are met.
  • Ensure compliance with university/federal/private agency regulations and restrictions (NIH, Foundations, For-Profit, etc.).
  • Advise faculty and staff on changes in sponsored research policies, and complete and maintain required professional development training.
  • Serve as liaison between research units, central offices, and funding agencies. Understand and utilize institutional policies for pre-award grant process and sponsor guidelines.
  • Review all sponsored project proposals for assigned faculty prior to them being forwarded to the Grants & Contracts Manager and ORA for signature. Review involves accuracy, content, and adherence to all relevant guidelines.
  • Responsible for the timely preparation of proposal budget for Principle Investigator Review.


Special Skill’s/Knowledge:

Make independent judgments and to act on decisions on a daily basis.

Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.


Minimum Qualifications

Bachelor’s degree required.

Two years of related experience in sponsored research and/or financial positions, preferably in an academic or medical setting.

Additional education may substitute for required experience, and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.


Classified Title: Grants and Contracts Analyst 
Working Title: Grants & Contracts Analyst Pre Award  ​​​​​
Role/Level/Range: ATP/03/PC 
Starting Salary Range: $50,700-$69,780
Employee group: Full Time 
Schedule: M-F 8:30 am - 5:00 pm 
Exempt Status: Exempt  
Location: 04-MD:School of Medicine Campus 
Department name: 10002901-SOM Neuro Research and Fin Adminion 
Personnel area: School of Medicine


The successful candidate(s) for this position will be subject to a pre-employment background check.


If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at For TTY users, call via Maryland Relay or dial 711.


The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.


During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.


The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.


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