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Job Req ID:  10718

Grants & Contracts Manager

Classified Title: Grants & Contracts Manager 
Role/Level/Range: ATP/04/PE 
Starting Salary Range: $67,114-$92,219
Employee group: Full Time 
Schedule: 37.5 hours/week, M-F 
Employee subgroup: Salaried Exmpt 
Location: 05-MD:School of Public Health 
Department name: 10001101-Epidemiology 
Personnel area: School of Public Health

General summary/purpose:

The Grants and Contracts Manager within the Department of Epidemiology in the School of Public Health will work with key faculty on complex international research portfolios. The position requires the ability to multitask, work under tight deadlines, and communicate effectively with faculty, staff and foreign partners.   S/he will perform analysis and projections relating to an international grant portfolio, oversee the development and monitoring of grants and contract budgets, close out terminated grants and contracts, and perform Subrecipient Monitoring for high-risk international organizations. The Grants and Contracts Manager will supervise a team of 3-6 financial staff with financial research portfolios of varying complexity.

Specific Duties/Responsibilities:

Grant & Contract Management ( 40 %)

  • Serve as department/division liaison for Departmental Sponsored Projects Office, Office of Research Administration and University Shared Services.
  • Partner with and act as final point of contact with departmental faculty and/or budgetary staff and the Office of Research Administration toward the planning and development of application submissions to various federal offices, private agencies/foundations and commercial companies.
  • Manage departmental pre-review of complex proposals.
  • Manage process of final grant package presentation and approval with the Office of Research Administration.
  • Manage the timely preparation of proposal budget for Principal Investigator Review.
  • Revise and advise on approved budget changes to awarded grants/contracts.
  • Manage the sponsored portfolios of various departmental faculty.
  • Develop and oversee the maintenance of budget monitoring systems for JHU departmental funds. Review SAP reports, analyze variances and take appropriate action.
  • Manage internal sponsored audits and the development of an account reconciliation system for sponsored accounts.
  • Develop, analyze, and make recommendations on reports for forecasting and trending of expenditures of awards.
  • Manage the process for delivering the technical and financial reports for private and government sponsors.
  • Provide on-going guidance, facilitation & expertise to faculty in regards to grant pursuit efforts by providing analysis of all grant and contract applications.
  • Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
  • Maintain ongoing updates and communications related to current grants and contracts, to include regular auditing and reporting to principal investigators on financial status of grants, contracts and discretionary accounts. 
  • Provide relevant updates and reports to departmental leadership, as needed. 
  • Provide regular reporting to principal investigators on financial status of grants, contracts and discretionary accounts.  Assist with closeout of grants and contracts. 
  • Ensure that related post-award processes are coordinated appropriately by members of the grants & contracts team, including award setup, review, account setup verification, and ensuring that staff is setup appropriately.
  • Ensure that post-award responsibilities are completed, including budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, paying invoices and paperwork finalization related to subcontract setup.

Supervisory/Management Responsibilities (50 %)

  • Oversee and direct all aspects of complex award management activities and provide oversight to other members of the grants & contracts team, including monitoring and managing accounts, audits, evaluations and reporting.
  • Provide information and direct assistance required to complete contract and grant closeouts, as needed.  Ensure that all closeouts handled by other members of the grants & contracts team have been handled appropriately.
    Ensure compliance in all other areas related to grant and contract management, including compliance registrations, safety and environmental health issues, internal protocols, conflicts of interest, etc.
  • Manage the performance and efficiency of departmental grants and contracts team team
  • Providing coaching, development, and leadership to direct reports.

Other duties as assigned 10%

Minimum qualifications:

  • Bachelor’s degree required, along with five (5) years of related experience in sponsored research and/or financial positions, preferably in an academic or medical setting. 
  • Two years of experience working in a lead or supervisory capacity with extensive supervisory responsibilities or high level, direct involvement in JHU grants and contracts leadership development training projects, serving as a recognized subject matter expert.
  • Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula. 
  • Successful completion of the RAT (Research Administration Training) Program (18-24 months) is equivalent to three years of relevant experience for this position.  If an employee does not successfully complete the program, no additional experience will be applied.

JHU Equivalency Formula:  30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience.  Additional related experience may substitute for required education on the same basis.  For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Preferred qualifications:

Understanding of the complexities of foreign research work.

Special knowledge, skills, and abilities:

  • Knowledge of accounting and budgeting theory and practices required. Thorough knowledge and understanding of The Johns Hopkins University accounting system and related fiscal offices preferred.
  • Ability to make independent judgments and to act on decisions on a daily basis.
  • Proven ability to provide leadership, management and training to the sponsored research team.
  • Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
  • Thorough knowledge of external Federal guidelines/procedures for grants and contracts, including NIH, NSF, DOD and NASA.
  • Strong communication skills are required as well as tact and discretion. Maintain strict confidentiality of payroll/personnel and budget information.
  • Knowledge of Excel, Access and Word.
  • Knowledge of JHU on-line systems for budgets, purchasing and accounting preferred. 

The successful candidate(s) for this position will be subject to a pre-employment background check.

 

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

 

The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.

 

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

 

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

 

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled. 

 

EEO is the Law
Learn more:
https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
Important legal information
http://hrnt.jhu.edu/legal.cfm

 

School of Public Health - East Baltimore Campus

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