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Job Req ID:  61323

Grants & Contracts Manager

The Department of Biomedical Engineering seeks a Grants & Contracts Manager (G&CM)  who will be responsible for all activities related to the sponsored projects within the Department of Biomedical Engineering, a joint department of the Johns Hopkins School of Medicine and the Whiting School of Engineering with seven affiliated centers and institutes. The G&CM will oversee the pre-award, post-award and closeout activities for a variety of grants/contracts, with varying levels of complexity. This position will supervise two grants and contracts staff in our Homewood and East Baltimore offices. The G&CM will serve as first point of contact and resource guide for department faculty and analysts for the planning and development of budgets for submission with grant packages to various federal agencies, private agencies, foundations and commercial contract proposals. This includes providing instruction on protocol, regulations and guidelines pertinent to the agency/or university.


Specific Duties & Responsibilities:

  • Serve as the department’s liaison for Departmental Sponsored Projects Office, Office of Research Administration (ORA), Johns Hopkins University Research Administration (JHURA) and University Shared Services.
  • Partner with and act as final point of contact with faculty and ORA/JHURA toward the planning and development of application submissions to various federal offices, private agencies/foundations and commercial companies.
  • Responsible for departmental pre-review of complex proposals.
  • Manage process of final grant package presentation and approval with ORA and JHURA.
  • Responsible for the timely preparation of proposal budget for Principal Investigator Review.
  • Oversee and direct all aspects of complex training grant award management activities and provide oversight, including monitoring and managing accounts, internal sponsored audits, evaluations and reporting.
  • Ensure that all training grant post-award responsibilities are completed, including budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, paying invoices and paperwork finalization related to subcontract setup.
  • Revise and advise on approved budget changes to awarded grants/contracts.
  • Develop and oversee the maintenance of budget monitoring systems for JHU funds. Review SAP reports, analyze variances and take appropriate action.
  • Develop reports for forecasting and trending of expenditures of awards.
  • Manage the process for delivering the technical and financial reports for private and government sponsors.
  • Provide on-going guidance, facilitation & expertise to faculty on both campuses in their grant pursuit efforts by providing analysis of all grant and contract applications.
  • Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
  • Maintain ongoing updates and communications related to current grants and contracts, this includes regular auditing and reporting to principal investigators on financial status of grants, contracts and discretionary accounts.  Also provide relevant updates and reports to departmental leadership, as needed. 
  • Provide regular reporting to principal investigators on financial status of grants, contracts and discretionary accounts. Assist with closeout of grants and contracts. 
  • Ensure that related post-award processes are coordinated appropriately by members of the grants & contracts team, including award setup, review, account setup verification, and ensuring that staff is setup appropriately.
  • Provide information and direct assistance required to complete training grant closeouts, as needed. Ensure that all closeouts handled by other members of the grants & contracts team have been handled appropriately.
  • Ensure compliance in all other areas related to training grant management, including compliance registrations, safety and environmental health issues, internal protocols, conflicts of interest, etc.
  • Manage the performance and efficiency of direct reports, and provide ongoing staff training.


Minimum Qualifications (Mandatory):

  • Bachelor’s degree in Finance, Economics, Business of related field is required, along with 5 years of related experience in sponsored research and/or financial positions, preferably in an academic setting.
  • Two of those years must include working in a lead, mentor or supervisory capacity with extensive oversight responsibilities OR high level, direct involvement in JHU grants and contracts leadership development training projects, serving as a recognized subject matter expert.
  • Successful completion of the Research Administration Training Program (15 months) is equivalent to two years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.
  • Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula. 


Special Knowledge, Skills & Abilities:

  • Knowledge of cost accounting methods and practices required. Thorough knowledge and understanding of The Johns Hopkins University accounting system and related fiscal offices preferred.
  • Thorough knowledge of external Federal guidelines/procedures for grants and contracts, including NIH, NSF, DOD and NASA.
  • Ability to make independent judgments and to act on decisions on a daily basis.
  • Proven ability to provide leadership, management and training to the sponsored research teams.
  • Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
  • Strong communication skills are required as well as tact and discretion.
  • Maintain strict confidentiality of payroll/personnel and budget information.
  • Highly efficient computer skills required (e.g. Word, Excel, PowerPoint, Visio, Access).
  • Knowledge of JHU on-line systems for budgets, purchasing and accounting preferred.


Additional Applicable Information:

  • Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula. 
  • Successful completion of the RAT program (18-24 months) is equivalent to three years of relevant experience for this position.  If an employee does not successfully complete the program, no additional experience will be applied.


Supervisory Responsibility:

  • Position will supervise 2 people. 


JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience.  Additional related experience may substitute for the required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. 


Classified Title: Grants & Contracts Manager
Role/Level/Range: ATP/04/PE 
Starting Salary Range: $69,140 - $95,005 annually (commensurate with experience)
Employee group: Full Time 
Schedule: Monday - Friday 
Exempt Status: Exempt  
Location: Homewood Campus 

Department name: ​​​​​​​Department of Biomedical Engineering 
Personnel area: Whiting School of Engineering


The successful candidate(s) for this position will be subject to a pre-employment background check.


If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.


The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.


During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.


The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.


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