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Requisition ID:  116362

Grants & Contracts Manager

We are seeking a Grants & Contracts Manager who will be responsible for all activities related to the sponsored projects within a department, center and/or division. Will oversee the pre-award, post-award and closeout activities for a variety of grants/contracts, with varying levels of complexity. This role also manages a staff of two or more professional positions. The Grants & Contracts Manager serves as a resource guide for faculty and analysts for the planning and development of budgets for submission with grant packages to various federal agencies, private agencies, foundations and commercial contract proposals. This includes providing instruction on protocol, regulations and guidelines pertinent to the agency/or university.


Will provide broad/in-depth guidance on protocols, regulations and guidelines to PI and other scientific/research professionals, both within the University and with other associated research/administrative professionals outside of the University. This position offers guidance and learning support to Grants & Contracts Analysts, Specialists and Coordinators within the School of Education. Works closely with faculty and staff on complex awards and submissions; provides ongoing staff training; disseminates information on new regulations and compliance rules; provides quarterly and annual sponsored funding reports as needed to department, center and/or division leadership as required. Will act as the final point of contact for the department, center, and/or division with faculty, grants and sponsored research staff.


This position works independently on a variety of complex level grants/contracts, including those from NIH, NSF, DOE, and foundations. These grants, contracts and awards may involve highly detailed budgets, multiple projects, Cores and Subawards, Investigator-initiated, Consortium, and higher complexity Foundation grants. Will also provide direction and assistance to Analysts with details related to Subawards from other institutions on their federal pass-through grants. Will also manage the non-sponsored funds, including general funds, gifts, JHU internal awards as related to the faculty portfolio and effort.


Specific Duties and Responsibilities

  • Serve as department/division liaison for Departmental Office of Research Administration and University Shared Services.
  • Position portfolio includes direct post award support to faculty as assigned.


Pre award

  • Partner with and act as a point of contact with departmental faculty and/or budgetary staff and the Office of Research Administration as assigned toward the planning and development of application submissions to various federal offices, private agencies/foundations and commercial companies.
  • Manage process of final grant package presentation and approval with the SOE Office of Research Administration.
  • Responsible for the timely preparation of proposal budget for Principal Investigator Review as assigned. Ensure that applicable and allowable indirect costs are applied.
  • Revise and advise on approved budget changes to awarded grants/contracts.
  • Manage the FIBI and JAWS records needed for pre award administration.


Post award

  • Manage the sponsored portfolios of various departmental faculty as assigned.
  • Develop and oversee the maintenance of budget monitoring systems for SOE and University funds.
  • Review SAP reports, analyze variances and take appropriate action.
  • Manage internal sponsored audit requests.
  • Develop reports for forecasting and trending of expenditures of awards.
  • Manage the process for delivering the technical and financial interim, final, and closeout reports for private and government sponsors.
  • Provide on-going guidance, facilitation & expertise to faculty in their grant pursuit efforts by providing analysis of all grant and contract applications.
  • Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal JHU protocols, conflicts of interest, etc.
  • Maintain ongoing updates and communications related to current grants and contracts, this includes regular auditing and reporting to principal investigators on financial status of grants, including meeting with faculty on a regular basis.
  • Provide relevant updates and reports to departmental leadership, as needed.
  • Provide regular reporting to principal investigators on financial status of grants, contracts and discretionary accounts. Assist with closeout of grants and contracts.
  • Ensure that related post-award processes are coordinated appropriately by members of the grants & contracts team, including award setup, review, account setup verification, and ensuring that staff is setup appropriately.
  • Ensure that post-award responsibilities are completed, including award setup, budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, posting invoices, purchase orders, contract agreements, and subcontract setup through SWIFT system.
  • Approve financial transactions for assigned areas.
  • Manage the performance and efficiency of other members of the departmental grants and contracts team.
  • Provide reporting to the SOE Finance team as assigned for quarterly and year-end projections for sponsored funds and F&A; 5-year planning for sponsored funds and F&A; sponsored headcount projections; ad hoc reporting as requested to support budget analysis and forecasting; cost share tracking and analysis; and fiscal close processes.
  • Generate, monitor, and distribute monthly and quarterly reports for all SOE grants including Deficit Cash/Surplus; AR Aging; Deliverables; Cost Overruns; Unsupported (Control) Salary; Undistributed Budgets; FSRs; GR/IR. Work with grants and contracts staff to identify and address issues.
  • Other duties as assigned/special projects.


Additional Knowledge, Skills, and Abilities

  • Strong background in research administration, including a working knowledge of federal guidelines such as the Uniform Guidance, Federal Acquisition Regulation provisions, and other federal regulations is required.
  • Knowledge of accounting and budgeting theory and practices required. Thorough knowledge and understanding of The Johns Hopkins University accounting system and related fiscal offices preferred.
  • Ability to make independent judgments and to act on decisions on a daily basis.
  • Proven ability to provide leadership, management and training to the sponsored research team.
  • Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
  • Thorough knowledge of external Federal guidelines/procedures for grants and contracts, including NIH, NSF, and DOE.
  • Strong communication skills are required as well as tact and discretion. Maintain strict confidentiality of payroll/personnel and budget information.
  • Strong customer service orientation and collaborative working style.
  • Knowledge of Excel, Access and Word.
  • Knowledge of JHU on-line systems for budgets, purchasing and accounting preferred.


Minimum Qualifications
  • Bachelor's Degree.
  • Five years of related experience in sponsored research and/or financial positions, preferably in an academic or medical setting. Two of those years must include working in a lead or supervisory capacity with extensive supervisory responsibilities or high level, direct involvement in JHU grants and contracts leadership development training projects, serving as a recognized subject matter expert.
  • Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
  • Successful completion of the Research Administration Training Program (13-15 months) is equivalent to two years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.

 

 

Classified Title: Grants & Contracts Manager 
Role/Level/Range: ATP/04/PE  
Starting Salary Range: $73,300 - $128,300 Annually (Commensurate with experience) 
Employee group: Full Time 
Schedule: Monday - Friday, 37.5 hours per week 
Exempt Status: Exempt 
Location: Hybrid/Homewood Campus 
Department name: ​​​​​​​SOE Finance  
Personnel area: School of Education 

 

 

Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Vaccine Requirements
Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Hybrid: On-site 3-4 days a week

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