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Requisition ID:  118191

Grants & Contracts Manager

We are seeking a Grants & Contracts Manager (GCM) responsible for managing all post-award financial operations for sponsored projects within the Department of Radiology. This includes supervising the post-award analysts, ensuring adherence to institutional and sponsor compliance requirements, and managing a personal portfolio of awards. The manager serves as the strategic and operational lead for ensuring timely, accurate, and compliant financial stewardship of research funds.


Specific Duties & Responsibilities


Team Oversight Responsibilities

  • Supervise, coach, and support the post-award Grants & Contracts Analysts. This includes onboarding, ongoing training, performance development, and feedback.
  • Conduct weekly team meetings to disseminate and reinforce policy updates and process changes, provide updates on upcoming deadlines and compliance checkpoints, and create working groups to address common pain points, project backlogs, or transitions.
  • Lead monthly one-on-one deep-dive meetings with each analyst to review their full sponsored portfolio, ensuring timely account management and issue resolution.
  • Maintain a tracking matrix to verify that each analyst meets with assigned faculty monthly (or bi-monthly if preferred by the PI), delivers standardized monthly reports including summary of sponsored awards, detailed expense reports, and payroll/effort allocations to ensure alignment and minimize cost transfers.
  • Ensure analysts complete all monthly account reconciliations and fully complete NEXUS risk/opportunity reports for each award, including PI certification and documentation of key risks.
  • Require that analysts review and take responsibility for departmental invoicing, ensuring timely submission of invoices to sponsors, monthly review of Analysis Reports to confirm invoice payments, and proactive follow-up with sponsors on unpaid invoices.
  • For analysts managing clinical trials, ensure they work closely with research coordinators to confirm milestones and patient activity, generate and submit milestone invoices promptly, and follow sponsor invoicing terms accurately.
  • Disseminate new guidance, policy changes, and best practices across the team on an ongoing basis.


Managerial Oversight Responsibilities

  • Review the following reports monthly to ensure effective oversight and early identification of risks.
  • Upcoming Award End Date Report – to ensure the closeout process is initiated at least 6 months in advance.
  • Deficit Balance Report – to ensure deficits are cleared promptly and root causes are understood and addressed.
  • Account Reconciliation Status – to confirm all reconciliations are completed, certified, and reviewed.
  • Control Salary and Eform Completion – ensure all effort adjustments and payroll actions are processed timely and align with budget and policy.
  • Effort Reporting – the manager is accountable for department-wide compliance with effort reporting deadlines and ensuring faculty and staff complete their certifications on time.
  • Department Invoicing Reports – review unpaid invoices, escalate to analysts, and follow up with sponsors when necessary.


Individual Portfolio Management

  • Execute all award setup, budget distribution, payroll processing, reconciliation, subaward monitoring, and closeout tasks per institutional standards.
  • Conduct monthly financial reviews with assigned faculty.
  • Complete monthly account reconciliations and risk/opportunity tracking.
  • Meet all deliverable deadlines for Financial Status Reports, progress reports, and final reconciliations.
  • Maintain documentation for audit readiness and ensure alignment with JHU retention policies.


Compliance & Performance Standards

  • Ensure analysts complete all of their assigned tasks—the manager is not to perform their work, but must provide guidance, oversight, and escalation support.
  • Analysts are accountable for,
  • Completing monthly NEXUS risk/opportunity tracking.
  • Submitting timely reconciliations and ensuring PI review.
  • Managing departmental and clinical trial invoicing.
  • Maintaining up-to-date payroll and effort allocations.
  • Submitting eForms monthly as required.
  • Subaward monitoring and documentation.
  • The GCM must ensure all of the above are completed accurately and on time and proactively address missed deliverables.
  • Serve as liaison with ORA, SPSS, and external sponsors to troubleshoot and resolve complex post-award issues.


Minimum Qualifications
  • Bachelor's Degree.
  • Five years of related experience in sponsored research and/or financial positions, preferably in an academic or medical setting. Two of those years must include working in a lead or supervisory capacity with extensive supervisory responsibilities or high level, direct involvement in grants and contracts leadership development training projects, serving as a recognized subject matter expert.
  • Additional education may substitute for required experience and additional related experience may substitute for required education beyond HS Diploma/Graduation Equivalent, to the extent permitted by the JHU equivalency formula.

 

 

Classified Title: Grants & Contracts Manager 
Role/Level/Range: ATP/04/PE  
Starting Salary Range: $73,300 - $128,300 Annually ($100,000 targeted; Commensurate w/exp.) 
Employee group: Full Time 
Schedule: M-F 8:30a-5p 
FLSA Status: Exempt 
Location: Remote 
Department name: SOM Rad Research Administration   
Personnel area: School of Medicine 

 

 

Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Vaccine Requirements
Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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