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Job Req ID:  97057

Grants & Contracts Specialist

We are seeking a Grants & Contracts Specialist who will provide entry-level professional sponsored funds management for more than 80% of the time with specific responsibility for post-award functions that include but may not be limited to proposal/agreement review, account maintenance and oversight, and billing/invoicing, reporting, and closeout. While this role will also assist with some administrative and non-sponsored duties, the primary goal of this position is to support the timely, effective, and efficient functioning of sponsored funding.

Employees in this role function independently when working on less complex grants and contracts responsibilities. General proficiency with grant/contract preparation and management is expected. The Specialist has some involvement with more complex grant management under the direction and oversight of a more senior member within the research function.

This position assists with post-award support responsibilities for simple to moderately complex grants/contracts, including those from a wide array of federal and private sponsors. These grants, contracts, and awards may involve moderate budgets, Foundation grants, and Sub awards from other institutions on their federal pass-through grants.

Specific Duties & Responsibilities

  • Log grants and contracts received from University Research Administration and created and updated by Sponsored Project Shared Services in the Access database.
  • Process simple to moderately complex grant and contract account setup paperwork and department requests received through shared email accounts.
  • Workflow account setup paperwork and department requests through Oculus to Sponsored Project Shared Services for processing in SAP.
  • Check the created and updated grants and contracts in SAP for accuracy.
  • Monitor Finance workflows in University JAWS and SWIFT databases.
  • Assist with maintenance of Access database.
  • Understand and utilize institutional policies for post-award grant processes and sponsor guidelines.
  • Ensure compliance in all grant and contract management management-related, including sponsoring organization guidelines and internal protocols.
  • Serve as liaison between departments and central offices for grants of simple to moderate complexity.
  • Review budgets and related justification for appropriateness and completeness of the content. Ensures that all applicable and indirect costs have been applied. Involve more senior members of the team for direction, as needed.
  • Support all relevant post-award responsibilities, as senior grants & contracts team members requested account reconciliation, effort reporting, cost transfers, paying invoices, closeouts, subrecipient monitoring, invoice payments, and related faculty support.
  • Process various transactions such as non-payroll cost transfers, budget documents, and online payments.
  • Provide general administrative support for Dean Emeritus.
  • Process travel and non-travel reimbursements for Finance Office in a timely and accurate manner.
  • Perform special projects and other related duties as assigned.

Minimum Qualifications
  • Bachelor's Degree.
  • One year of administrative/budgeting experience.
  • Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.

*Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Preferred Qualifications
  • General knowledge of accounting and budgeting theory and practices required.
  • General knowledge and understanding of the Johns Hopkins University accounting system and related fiscal offices preferred.
  • Ability to understand when additional direction/expertise is needed on matters of complexity.
  • Able to make decisions on a daily basis, within pre-determined guidelines and parameters.
  • Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
  • General understanding of external Federal Guidelines and procedures regarding grants and contracts.




Classified Title: Grants & Contracts Specialist    
Role/Level/Range: ATP/03/PB  
Starting Salary Range: Commensurate with experience 
Employee group: Full Time 
Schedule: Monday - Friday, 8:30 am - 5:00 pm 
Exempt Status: Non-Exempt 
Location: ​​​​​​​Hybrid/School of Public Health 
Department name: ​​​​​​​Finance 1  
Personnel area: School of Public Health 


Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:

30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.


The successful candidate(s) for this position will be subject to a pre-employment background check.


The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.


Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.


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Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit


Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit and all other JHU applicants should visit


The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.


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