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Job Req ID:  10568

Grants Associate

Classified Title: Grants Associate 
Role/Level/Range: ATP/04/PD 
Starting Salary Range: $57,544 - $79,047
Employee group: Full Time 
Schedule: Mon-Fri; 8:30am - 5:00pm 
Employee subgroup: Salaried Exmpt 
Location: 04-MD:School of Medicine Campus 
Department name: 10002692-SOM Admin Res Sponsored Projects 
Personnel area: School of Medicine

General Summary/Purpose

As a member of the Grants Team in the School of Medicine Office of Research Administration (ORA), the Grants Associate is responsible for review, problem resolution and Institutional Approval/signature for grant and incoming subgrant applications and awards. They will manage a portfolio of approximately one-sixth of the departments of the School of Medicine and report to the Assistant Director of Grants. The ideal candidate will be a self-motivated, team-oriented person who thrives in a fast-paced, deadline-driven work environment.


Specific Duties & Responsibilities



  • Manage the grants process from proposal initiation, amendments/updates, through closeout for assigned departments.
  • Conduct specialized and ad-hoc training courses for departments as needed.
  • Assist faculty and departmental staff with use of grant-related electronic submission sites and databases such as COEUS,, E-commons.
  • Remain informed and up-to-date concerning events, regulations and changes that affect sponsored projects.
  • Know and understand sponsor and University policies. Interpret guidelines and assist in applying them to specific applications, awards and issues. Serve as resource for sponsored projects questions.
  • Maintain positive and productive relationships with faculty, staff, students and sponsor contacts.
  • Other duties as assigned by supervisor.



  • Communicate with faculty and staff to provide instruction, assistance and advice on grant preparation and administration and to request corrections and resolve discrepancies.
  • Review, approve and submit grant applications government and nonprofit sponsors, EXCEPT cooperative agreements, multi-project grants.
  • Review and approve incoming subawards except those under prime awards from commercial sponsors or federal contracts.
  • Review, approve and submit Just-In-Time, pre-award account and other prior approval requests and documents.
  • Work collaboratively within the Office of Research Administration as well as with other central University offices, other academic institutions, and sponsors.



  • Review, negotiate and accept grant awards and agreements on behalf of the University.
    • Working with compliance, technology transfer, general counsel and sponsors to resolve any conflicts regarding award terms and conditions.
  • Request and process certification of human subjects and/or animal approvals from IRB and IACUC offices.
  • Process sponsor prior approval requests and administrative updates, such as relinquishments, carryover, effort reductions, etc.


Minimum Qualifications

Requires bachelor’s degree in related discipline, and a minimum of three years of experience in research administration with some specialized experience in grant administration. Some familiarity with legal principles of negotiation.

The successful candidate(s) for this position will be subject to a pre-employment background check.


If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at For TTY users, call via Maryland Relay or dial 711.


The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.


During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.


The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.


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