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Job Req ID:  89197

Grants Associate

We are seeking a Grants Associate who will work a member of the Grants Team in the School of Medicine Office of Research Administration (ORA) and will manage the non-financial aspects of pre-award administration for their assigned Departments/Divisions. This role provides the final institutional review and submission of proposals and award acceptance for federal and non-profit grants and incoming subgrants, ensuring responsiveness to sponsor guidelines and compliance with federal and institutional policies. Reporting to the Associate Director of Grants, the ideal candidate will be a self-motivated, organized, team-oriented person who has strong analytical skills, is attentive to detail, and can excel in a fast-paced, deadline-driven work environment.


Specific Duties & Responsibilities:

General/Pre-Award Responsibilities:

  • Manage the grants process from proposal submission through closeout for assigned departments/divisions.
    • Communicate with faculty and staff to provide instruction, assistance and advice on grant preparation and administration and to request corrections and resolve discrepancies.
  • Remain informed and up-to-date on events, regulations and changes that affect sponsored projects.
  • Interpret guidelines and assist in applying them to specific proposals, awards and issues.
  • Provide guidance and mentoring to department partners on best practices in pre-award administration.
  • Arrange and conduct specialized and ad-hoc training courses for departments as needed.
  • Work collaboratively within the Office of Research Administration as well as with other central University offices, external organizations, collaborators and sponsors.
  • Other duties as assigned by supervisor.


Post-Award Responsibilities:

  • Review, negotiate and accept grant awards and agreements on behalf of the University.
    • Work with compliance offices, Johns Hopkins Technology Ventures, the Office of General Counsel and sponsors to resolve any conflicts regarding award terms and conditions.
  • Request and process certification of human subjects and/or animal approvals from IRB and IACUC offices.
  • Process sponsor prior approval requests and administrative updates, such as relinquishments, carryover, effort reductions, etc.
  • Submit account setup requests for new awards or award updates.


Minimum Qualifications (Mandatory)

  • Bachelor's Degree in related discipline.
  • Three years experience in research administration with some specialized experience in grant administration.
  • Demonstrated understanding of research administration best practices.
  • Must be able to manage competing priorities with multiple—sometimes tight—deadlines.
  • Proficiency in Microsoft Word, Microsoft Excel, Adobe Acrobat and various institutional, federal and non-federal electronic proposal submission and award management systems: Coeus/FIBI, eRACommons,, ASSIST, proposalCENTRAL, fastlane/, etc.
  • Familiarity with federal agency policies, regulations, application requirements and their application to sponsored research.
  • Excellent oral, verbal and written communication skills.


*Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.  


Preferred Qualifications:

  • Experience developing and conducting trainings on research administration topics.
  • Understanding of Uniform Guidance (2 CFR 200), including cost principles.
  • Familiarity with legal terms and conditions that typically appear in sponsored project agreements that may require negotiation.


Classified Title: Grants Associate
Role/Level/Range: ATP/04/PD 
Starting Salary Range: $59,870 - $82,250 annually (commensurate with experience)
Employee group: Full Time 
Schedule: 8:30 am - 5 pm M-F 
Exempt Status: Exempt 
Location: Remote 
Department name: SOM Admin Res Sponsored Projects  
Personnel area: School of Medicine


The successful candidate(s) for this position will be subject to a pre-employment background check.


If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at For TTY users, call via Maryland Relay or dial 711.


Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit and all other JHU applicants should visit


The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.


The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.


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