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Job Req ID:  62380

Grants Associate

Johns Hopkins University Research Administration is seeking a Grants Associate  who will provide advice, assistance, and counsel to faculty and staff during grant proposal preparation stage. This role will review grant proposals for completeness and compliance and write exception letters when needed, and will review all applications to foundation and other non-profit sponsors, federal electronic applications, noncompeting grant and incoming subaward applications to both government and non-profit sponsors, prior approval requests and administrative updates such as no-cost extension requests, and JIT documentation.


The Grants Associate will manage a portion of pre-award grant activity as well as interpret, communicate and provide detailed advice to faculty and staff regarding proposals, interpretation of rules, regulations and compliance issues, and assist in applying them to specific applications, awards, and issues. This individual will know and understand sponsor and University policies, take an active role in trouble shooting and training departmental users of the COEUS pre-award software, and also grant-related electronic submission sites such as grants.gov, eRA Commons, Assist, Workspace, FastLane, and others. This position will assist in specialized training courses for departments as needed, review and negotiate grants and cooperative agreements and incoming subawards and contribute to an office work environment focused on providing excellent customer service and seeking continuous process improvement, including cross training in a variety of functional areas for the purpose of job enrichment and expanding knowledge of research administration.


Minimum Qualifications (Mandatory):

  • Bachelor's Degree required.
  • Three years’ experience in research administration with some specialized experience in grant administration preferred.
  • Some familiarity with legal principles of negotiation.


Preferred Qualifications:

  • Experience with Coeus and SAP software a plus.


Special Knowledge, Skills & Abilities:

  • Must be detail-oriented, well-organized, and able to handle multiple projects in a deadline driven environment.
  • Must demonstrate excellent verbal and written communication skills.
  • Must be able to handle ambiguity and exercise independent judgment.
  • Must be a fast learner and able to work independently after initial instruction.
  • Strong ability to negotiate working relationships.
  • Must be able to work independently and as part of a team, and willing to travel to various professional meetings and conferences.
  • Strong computer skills required.
  • Basic knowledge of Fax, copier and scanner.
  • Spreadsheet applications, word processing and databases.


Classified Title: Grants Associate

Role/Level/Range: ATP/04/PD 
Starting Salary Range: $59,280 - $81,435 annually (commensurate with experience)
Employee group: Full Time 
Schedule: Mon - Fri 8:30 - 5:00 
Exempt Status: Exempt  
Location: ​​​​​​​Eastern High Campus

Department name: ​​​​​​​Research Administration Ofc of 
Personnel area: University Administration


The successful candidate(s) for this position will be subject to a pre-employment background check.


If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.


Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons or because the individual is pregnant or attempting to become pregnant. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.


The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.


The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.


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