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Job Req ID:  114637

HR Coordinator, Employee and Labor Relations

The University's Central Employee and Labor Relations Department seeks an HR Coordinator who will support the day-to-day operations of the department. Will provide a high level of human resources and administrative support in the areas of employee and labor relations, appeals, grievances, HR policy, and calendar management.


Specific Duties and Responsibilities

  • The HR Coordinator will be responsible for providing a wide range of human resources and administrative support in the areas of employee and labor relations (ELR), collective bargaining agreement administration, JHU HR policies, and compliance.
  • Collaborates and provides high-level HR administrative support to the Employee and Labor Relations leadership for resolution of ELR issues and implementation of departmental and institution-wide projects and initiatives.


Employee Relations (ER)

  • Collects, organizes, and prepares documentation in preparation for ER conflict resolution discussions, investigation strategies, and appeal hearings.
  • Responsible for calendar management for ER meetings with divisional HR leadership, management, and staff related to investigation interviews, appeal hearings, and ER matters.


Labor Relations (LR)

  • Collects, manages, and maintains LR documents and records for grievances, arbitrations, and other essential LR matters.
  • Responsible for Labor Relations reporting and record management.
  • Prepares materials for Bargaining Unit (BU) departmental and Central ELR meetings and contract negotiations.
  • Responsible for scheduling LR meetings with divisional ELR leadership, BU management, BU staff, and union representatives related to investigation interviews, BU grievance hearings, and LR matters.
  • Responsible for scheduling monthly and quarterly LR meetings with JHU BU leadership and Unions.
  • Responsible for monthly and quarterly dues enrollment, dues payment, employee status changes, and temporary vendor reports to the union consistent with Collective Bargaining Unit Agreement timelines.


Record Keeping

  • Maintains the ERLR database that includes disciplinary actions, appeals, grievances, risk assessments, RIF’s, policy violations, condition of employment, fitness for duty, and severance agreements.
  • Updates the divisional employee file with accurate documentation such as signed progressive disciplinary letters.
  • Supports the development and maintenance of ERLR employee notification template letters.


Policies Management

  • Collects, organizes, and prepares materials in preparation for HR policy and compliance meetings.
  • Under the direction of ELR leadership, coordinates workflow policy changes/additions and aids with other operational needs for the Policy Management Committee.
  • Supports the editing of presentations and other materials.


ELR Management

  • Coordinates special projects, manages office workflow, schedules appointments, arranges occasional travel and subsequent timely reimbursements, and assists with meeting planning and logistics.
  • Assists with coordinating/scheduling reoccurring meetings and tracking project progress for ELR groups; maintains meeting minutes.


Performs any other duties as assigned and/or required.



Minimum Qualifications
  • High School Diploma or graduation equivalent.
  • Three years related experience.
  • Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.


Preferred Qualifications
  • Proficiency in Microsoft Office (including Word, Excel, Power Point).
  • Prior JHU experience a plus.


Competencies

  • Able to maintain confidentiality.
  • Excellent organizational skills and attention to detail.
  • Critical thinking skills.
  • Ability to use independent judgement.
  • Is adaptable and comfortable with change and ambiguity.
  • Understanding of executive support.
  • Understanding/awareness of project management.

 

 

Classified Title: HR Coordinator 
Job Posting Title (Working Title): HR Coordinator, Employee and Labor Relations   
Role/Level/Range: ATO 37.5/02/OE  
Starting Salary Range: $18.20 - $33.90 HRLY ( Commensurate with experience) 
Employee group: Full Time 
Schedule: Monday - Friday, 8:30 AM - 5:00 PM 
Exempt Status: Non-Exempt 
Location: Hybrid/Eastern High Campus (On-site 3-4 days a week) 
Department name: Employee and Labor Relations East Baltimore 
Personnel area: University Administration 

Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Vaccine Requirements
Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Hybrid: On-site 3-4 days a week

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