HR Coordinator, Employee and Labor Relations
The University's Central Employee and Labor Relations Department seeks an HR Coordinator who will support the day-to-day operations of the department. Will provide a high level of human resources and administrative support in the areas of employee and labor relations, appeals, grievances, HR policy, and calendar management.
Specific Duties and Responsibilities
- The HR Coordinator will be responsible for providing a wide range of human resources and administrative support in the areas of employee and labor relations (ELR), collective bargaining agreement administration, JHU HR policies, and compliance.
- Collaborates and provides high-level HR administrative support to the Employee and Labor Relations leadership for resolution of ELR issues and implementation of departmental and institution-wide projects and initiatives.
Employee Relations (ER)
- Collects, organizes, and prepares documentation in preparation for ER conflict resolution discussions, investigation strategies, and appeal hearings.
- Responsible for calendar management for ER meetings with divisional HR leadership, management, and staff related to investigation interviews, appeal hearings, and ER matters.
Labor Relations (LR)
- Collects, manages, and maintains LR documents and records for grievances, arbitrations, and other essential LR matters.
- Responsible for Labor Relations reporting and record management.
- Prepares materials for Bargaining Unit (BU) departmental and Central ELR meetings and contract negotiations.
- Responsible for scheduling LR meetings with divisional ELR leadership, BU management, BU staff, and union representatives related to investigation interviews, BU grievance hearings, and LR matters.
- Responsible for scheduling monthly and quarterly LR meetings with JHU BU leadership and Unions.
- Responsible for monthly and quarterly dues enrollment, dues payment, employee status changes, and temporary vendor reports to the union consistent with Collective Bargaining Unit Agreement timelines.
Record Keeping
- Maintains the ERLR database that includes disciplinary actions, appeals, grievances, risk assessments, RIF’s, policy violations, condition of employment, fitness for duty, and severance agreements.
- Updates the divisional employee file with accurate documentation such as signed progressive disciplinary letters.
- Supports the development and maintenance of ERLR employee notification template letters.
Policies Management
- Collects, organizes, and prepares materials in preparation for HR policy and compliance meetings.
- Under the direction of ELR leadership, coordinates workflow policy changes/additions and aids with other operational needs for the Policy Management Committee.
- Supports the editing of presentations and other materials.
ELR Management
- Coordinates special projects, manages office workflow, schedules appointments, arranges occasional travel and subsequent timely reimbursements, and assists with meeting planning and logistics.
- Assists with coordinating/scheduling reoccurring meetings and tracking project progress for ELR groups; maintains meeting minutes.
Performs any other duties as assigned and/or required.
Minimum Qualifications
- High School Diploma or graduation equivalent.
- Three years related experience.
- Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
Preferred Qualifications
- Proficiency in Microsoft Office (including Word, Excel, Power Point).
- Prior JHU experience a plus.
Competencies
- Able to maintain confidentiality.
- Excellent organizational skills and attention to detail.
- Critical thinking skills.
- Ability to use independent judgement.
- Is adaptable and comfortable with change and ambiguity.
- Understanding of executive support.
- Understanding/awareness of project management.
Classified Title: HR Coordinator
Job Posting Title (Working Title): HR Coordinator, Employee and Labor Relations
Role/Level/Range: ATO 37.5/02/OE
Starting Salary Range: $18.20 - $33.90 HRLY ( Commensurate with experience)
Employee group: Full Time
Schedule: Monday - Friday, 8:30 AM - 5:00 PM
Exempt Status: Non-Exempt
Location: Hybrid/Eastern High Campus (On-site 3-4 days a week)
Department name: Employee and Labor Relations East Baltimore
Personnel area: University Administration