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Job Req ID:  70718

HR Coordinator (Casual/As Needed)

The Johns Hopkins Center for Talented Youth is a nonprofit dedicated to identifying and developing the talents of academically advanced K-12 students around the world. We provide today’s brightest students with fun, challenging courses; a community of engaged learners; and a strong foundation for future success in college and their careers. Want to join our team? We are looking for mission-driven problem-solvers who can thrive in CTY’s diverse, collaborative, fast-paced, and results-driven work environment. We value innovation, creativity, integrity, and a shared commitment to the bright young people we serve.


We are seeking a HR Coordinator  who will provide HR and administrative support to the Johns Hopkins University Center for Talented Youth (CTY) including: recruitment and payroll and personnel records management with specific focus on supporting the recruitment and onboarding of staff.


NOTE: This position is not eligible for visa sponsorship.

This position is not benefits eligible.

Multiple positions available.


Specific Duties & Responsibilities:

  • Primarily responsible for coordinating the employment process to ensure an efficient and smooth process in accordance with all applicable university policies and procedures. 
  • Provides operational and administrative support in a high-volume, fact paced recruiting environment.
  • Provides administrative support for pre-employment screening including reference checks, fingerprinting and other background check requirements.
  • Assist with scheduling and conducting new employee on-boarding required to obtain appropriate documentation to hire full-time and part-time casual staff.
  • Coordinates and monitors processes and compliance requirements related to posting new requisitions for casual and full-time staff.  Provides proactive updates to centralized talent acquisition teams within the University and CTY and hiring managers. 
  • Monitors I-9 and employment eligibility requirements for staff.  Routinely runs reports to identify expiring employment eligibility documents to proactively mitigate and maintain compliance.  Facilitating and advising managers on the visa employment process.
  • Coordinating the onboarding process which includes sending “Welcome” emails and offer letters; collecting employee information required for SAP and EEO requirements; and serving as a primary point of contact for the employee to provide guidance throughout the initial introductory period for full-time and casual staff.
  • Gathering, compiling and processing new hire paperwork for over 1,700 summer casual employees with accuracy and efficiency 
  • Will assist with auditing, distribution and routing of payroll checks for seasonal programs.
  • Assist with and serve as back up for payroll processing needs including all documentation, processing, maintenance, and reporting. 
  • Provide exceptional customer service to all staff to respond to questions related to payroll and employment. Anticipate potential payroll issues and questions and take pro-active action to prevent development of problems or resolve problems.
  • Enter transactions in the SAP system in accordance with established quality and accuracy standards including but not limited to onboarding new hires, salary changes, leaves of absence, supplemental pays, other pay adjustments and terminations. Serve as initiator and approver, as appropriate.
  • Manage paper and electronic employee records consistent with record retention policies and programs


Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. 


Minimum Qualifications (Mandatory):

  • High School Diploma/GED and three (3) years related experience required. Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.


Preferred Qualifications:

  • Demonstrated Human Resources and payroll knowledge and experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
  • Must have the ability to coordinate multi-faceted types of work.
  • Must have a strong attention to detail and aim for accuracy in every instance.
  • We desire a mature, professional individual with good judgement who will maintain confidentiality with sensitive information and has the ability to remain calm in stressful situations.
  • SAP &SuccessFactors experience preferred.
  • Experience using smartsheet is a plus.


Special Knowledge, Skills & Abilities:

  • Requires a strong customer service-oriented approach and excellent oral and written communication skills to be able to effectively communicate with all levels of department personnel.
  • Ability to multi-task and work collaboratively with others both within and outside Human Resources.
  • Working knowledge of federal, state, and local laws and regulations in human resources.
  • Working knowledge of emerging trends and practices in human resources with a continuous quality improvement focus.
  • On a regular and continuous basis, exercises administrative judgments and assumes responsibility for decisions, consequences, and results having an impact on people, costs and/or quality of service within the functional area.
  • Requires a high level of confidentiality and discretion.


Physical Requirements:

  • Ability to sit in a normal seated position for extended periods of time.
  • Dexterity of hands to operate a computer keyboard, mouse pad and other office machinery.
  • The incumbent will be required to communicate regularly via telephone and face to face with internal and external customers and must be able to exchange accurate and timely information in these settings.
  • Position also requires a degree of mobility common to working in an office environment; bending, kneeling or standing during events and presentations may be required.


Additional Information:

  • Schedule: Monday - Friday, day hours up to 19-28 hours per week
  • Applicants must be authorized to work in the US, and must either live in the US or another area in which JHU has a business entity.
  • All employees participating in or serving children in University programs must participate in mandatory Child Abuse Prevention online training on the appropriate conduct around children, protecting children from abuse and neglect, and reporting of known or suspected child abuse and neglect.


JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. 



Classified Title: HR Coordinator 
Working Title: HR Coordinator (Casual/As Needed)   
Role/Level/Range: ATO 37.5/03/OE 
Starting Salary Range: $20.00 - $25.00 per hour 
Employee group: Casual / On Call 
Schedule: Monday - Friday, day hours up to 19-28 hours per week 
Exempt Status: Non-Exempt 
Location: Telework 
Department name: 10000098-Human Resources 
Personnel area: Academic and Business Centers


The successful candidate(s) for this position will be subject to a pre-employment background check.


If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.


Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.


The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.


The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.


Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled. 


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