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Requisition ID:  116457

HR Coordinator

The Bloomberg Human Resources Department is seeking an HR Coordinator who provides a wide range of payroll and human resource support functions for both Baltimore and off -site locations in support of multiple departments in a shared services model. The HR Coordinator is the first and primary point of contact for administration, faculty, staff and students with regards to JHU human resource policies, procedures, and practices and serves as a resource working with a wide audience of constituents regarding hiring, compensation, payroll and leave. The position requires excellent organization, communication and follow-through skills.


Specific Duties & Responsibilities

  • Initiate or oversee multiple payroll actions (ISRs) on a daily/weekly basis, including but not limited to new hires, terminations, leave of absences, salary changes, position changes, reassignments, remove from temp inactive status, bonus supplements.
  • Process or oversee CATS (Time Entry) for hourly staff on a weekly basis.
  • Initiate and complete I9 processing of all new hires, as well as tax forms and social security number requests for foreign nationals.
  • Monitor E210 and process overtime payments for non-exempt staff through consultation with departmental administration.
  • Facilitate departmental requests for new hires of staff, including gathering and processing information into hire ISR for submission to Success Factors online recruiting system.
  • Ensure all new staff are scheduled for orientations, required on-line courses, etc.
  • Coordinates merit review process, using departmental and university guidelines to advise management on merit increases.
  • Assists with the maintenance of HR databases and master data.
  • Assists with maintaining personnel records and appropriate payroll related documents, including generating monthly temp. inactive, overpayment, and work authorization reports.
  • Researches and resolves payroll issues for employees.
  • Collaborates with various groups on campus, including HR Shared Services, JHSPH Finance Office, Central HR, departmental leadership and Office of International Services to understand policies and procedures and troubleshoot issues.
  • Performs related HR duties include issuing FMLA paperwork and related leave, resolving questions about benefits, and troubleshooting questions regarding E210 time keeping.
  • Performs other duties as assigned.


Special Knowledge, Skills & Abilities

  • Strong written and oral communication skills.
  • Ability to handle multiple tasks efficiently.
  • Ability to maintain confidentiality.


Minimum Qualifications
  • High School Diploma or graduation equivalent.
  • Three years related experience.
  • Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.


Preferred Qualifications
  • SAP experience preferred.

 

 

Classified Title: HR Coordinator 
Role/Level/Range: ATO 37.5/02/OE  
Starting Salary Range: $18.20 - $33.90 HRLY (Commensurate with experience) 
Employee group: Full Time 
Schedule: Monday-Friday; 8:30am-5:00pm 
Exempt Status: Non-Exempt 
Location: Hybrid/School of Public Health 
Department name: ​​​​​​​Bloomberg Human Resource Services  
Personnel area: School of Public Health 

 

 

Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Vaccine Requirements
Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Hybrid: On-site 3-4 days a week

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