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Requisition ID:  116432

HR Coordinator

We are seeking a HR Coordinator who will be responsible for the coordination of all FML, Workers Compensation and Disability; monitoring, editing, and approving time records in KRONOS (approximately 200 hourly employees); and approving weekly OT records for semi-monthly employees; reconciling time and attendance forms; maintaining personnel records; and interacting on a regular basis with department supervisors and staff in Johns Hopkins Facilities & Real Estate (JHFRE).


This position may also be responsible for semi-monthly Temporary/Casual/Limited employee time entry; processing special weekly overtime pay. The position will work with Central Human Resources to coordinate document exchange and verifications.


Specific Duties & Responsibilities

  • Monitor, edit and approve high-volume time records in KRONOS for Bargaining Unit (BU) weekly payroll. Process weekly overtime pay. Processing student payroll.
  • Initiate historical edits in Kronos.
  • Initiate payroll forms for new hires, annual increases, step increases, transfers, and terminations.
  • Responsible for the oversight of E210 time-keeping electronic forms.
  • Maintain detailed knowledge of BU hourly rates, proper application of premiums and other payroll policies and procedures for BU personnel.
  • Process weekly overtime, shift differential, and on-call pay for JHFRE non-exempt staff and BU employees.
  • Enter hours in CATS time system for casual staff.
  • Generate annual increase notification letters for all staff.
  • Generate staffing Analysis reports upon request.
  • Initiate payroll related cost transfers in SAP.
  • Hire students in SAP.
  • Serve as point person in Timesheet X (student payroll).
  • Initiate and maintain accurate records of FMLA paperwork upon request, receive, interpret, and disperse approvals to supervisors with directions on how to apply retroactively to payroll according to BU policy.
  • Receive, disperse, and maintain accurate records for all notifications of STD, LTD and Worker's Comp for JHFRE, Housing, and Mail Services and advise on agreement of coding for Kronos and E210 to maintain compliance with all leave actions FMLA, STD, LTD, WC, LOA, LWOP, in accordance with policy.
  • Track FMLA usage and coordinate expiration process with supervisors, OIE, and Labor Relations.
  • Initiate Employment Actions for all staff that include step increases, transfers, position changes, salary changes, leave with pay, leave without pay, return to work and terminations
  • Monitor overpayments and coordinate collection/repayment process.
  • Serve as JHED administrator and Guest Jcard requestor for contractors across JHFREPrepare personnel requisitions for submission to Central Human Resources recruiters and compensation analysts. May coordinate interview schedules.
  • Monitor and maintain appropriate payroll and personnel documents and files.
  • Provide assistance to managers and employees regarding payroll/personnel related issues including: tax information, sick leave, vacation leave, holidays, leave of absence, family medical leave, payroll, etc.
  • Responsible for coordinating probationary reviews for BU (90 day) and staff (120 day).
  • Responsible for authorizing final time records, calculates vacation payout. Answers questions relating to final paycheck, etc. for employees who resign or transfer.
  • Gather sensitive information for management regarding grievances, disciplinary actions and other personnel matters.
  • Develop and maintain electronic records to track payroll information and generate ad-hoc reports.
  • Supports employee engagement initiatives.
  • May also perform the following Finance related duties,
    •     Prepare and issue purchase orders, blanket orders, emergency orders.
    •     Process vendor invoices and enter goods receipts.
    •     Understand and communicate purchase order policy and ensure bids are submitted correctly and sole source justifications are complete and thorough.
    •     Prepare online payment requests for approval.


Special Knowledge, Skills & Abilities

  • Proficiency in the use of software applications, databases, spreadsheets, and word processing required (Word, Excel, Outlook).
  • Must be detail oriented and accurate.
  • Must be highly organized and work well under pressure.
  • Must have strong written and verbal communication skills.


Minimum Qualifications
  • High School Diploma or graduation equivalent.
  • Three years of related experience required.
  • Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.


Preferred Qualifications
  • Experience working in KRONOS.
  • Knowledge of SAP.
  • Prior experience working with payroll.


Decision Making

  • Carries out duties and responsibilities with supervision. Establishes work priorities relative to level of importance.


Authority

  • Does not direct the activities of staff or a function.


Organizational Structure

  • Incumbent reports directly to HR Manager.


Physical Requirements

  • Must be able to remain stationary for extended periods of time.
  • Ability to operate a computer on a frequent basis.
  • Ability to frequently communicate with others and exchange accurate information.

 

 

Classified Title: HR Coordinator 
Role/Level/Range: ATO 37.5/02/OE  
Starting Salary Range: $18.20 - $33.90 HRLY (Commensurate with experience) 
Employee group: Full Time 
Schedule: Monday - Friday 
Exempt Status: Non-Exempt 
Location: Hybrid/JH at Keswick 
Department name: ​​​​​​​Human Resources  
Personnel area: University Administration 

 

 

Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Vaccine Requirements
Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Hybrid: On-site 3-4 days a week

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