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Job Req ID:  107321

HR Coordinator

We are seeking a HR Coordinator, with direction from the HR Manager, who will provide a wide range of human resources support and consulting services to faculty, staff, students/trainees, supervisors and administration. Individual assists HR Manager to ensure compliance with university policy and procedure and exercise judgment in the resolution of human resource issues. Provides accurate, timely, routine customer focused HR support to multiple divisions. Assist HR Manager and Division Administrators with special projects.

Specific Duties & Responsibilities

File Maintenance

  • Maintain highly confidential files and records on current and terminated staff.
  • Responsible for ensuring SAP Master Data integrity for all positions and maintaining personnel records in accordance with department, and University policy.
  • Provide HR Manager with transactional support in SAP for new hires, salary changes, position maintains, supplemental payments, etc.

Talent Management

  • Assist HR Manager by partnering with hiring managers to create job descriptions for new positions, submitting personnel requisitions, interviewing applicants, and assisting with the hiring process.
  • Process new positions and employee information into SAP system.
  • Coordinate placement of temporary staff as needed.
  • Maintain and manage personnel files for all new hires and terminated employees.


  • Primary point of contact for faculty, staff, student and postdocs on payroll policies and procedures.
  • Prepare payroll forms; monitor and maintain appropriate payroll related documents; prepare weekly payroll; research and resolve payroll issues for employees.
  • Assist and advise employees on sick time, vacation time, holidays, leave of absence, family medical leave, payroll, benefits, etc.
  • Monitor time and attendance forms for staff via E210 system and manage/audit KRONOS.

Family and Medical Leave (FML)

  • Responsible for coordinating initial departmental efforts related to staff that require Family Medical Leave (FMLA).
  • Manage short term and long-term leave processes to minimize overpayments.
  • Maintain human resources records and computerized systems to track faculty and staff payroll information and generate ad-hoc reports.
  • Run weekly, monthly, and/or quarterly reports in SAP.
  • Other duties as assigned
  • Assists HR Manager with strategic HR projects and goals as needed.

Minimum Qualifications

  • High School Diploma or graduation equivalent.
  • Three years related experience.
  • Experience providing excellent customer service.
  • intermediate computer skills: Outlook/ email, Word, Excel, and PowerPoint.
  • Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

Special Knowledge, Skills, & Abilities

  • Working knowledge of federal, state and local laws and regulations in human resources, working knowledge of emerging trends and practices in human resources.
  • Ability to work collaboratively with others both within and outside human resources.
  • Organized and results oriented.
  • Ability to work in complex, fast paced environment with multiple tasks, short deadlines, and pressure.
  • Strong communication, presentation, and written skills.
  • Problem solving and decision-making skills.
  • Ability to work independently and effectively with all levels of employees.
  • Ability to maintain a high level of confidentiality and discretion.
  • Exercise sound and competent administrative judgment and assume responsibility for decisions, consequences, and their subsequent results.
  • Ability to respond effectively to all levels of staff and personalities critical.
  • Ability to work collaboratively with others both within the Division and across the University and JHM.
  • Creativity and resourcefulness are a must as is the ability to maintain confidentiality.
  • Must be a proactive, self-starter and resolve matters in an independent and timely manner.
  • The successful applicant will possess the ability to problem solve and resolve conflict; research, analyze and interpret data; communicate well verbally and in writing; anticipate needs and follow through; show good judgment and strong initiative; possess a cooperative attitude.
  • Must possess excellent organizational skills with close attention to detail and an ability to manage multiple/competing priorities.

Preferred Qualifications
  • Bachelor's Degree in human resources, business management, or related field preferred.
  • SAP experience preferred.
  • Knowledge of recruiting procedures and employment practices preferred.

Classified Title: HR Coordinator   
Role/Level/Range: ATO 40/E/02/OE  
Starting Salary Range: $17.95-$25.30-$32.60 HRLY (Commensurate with experience) 
Employee group: Full Time 
Schedule: M-F; 8:30-5:00 
Exempt Status: Non-Exempt 
Location: ​​​​​​​Hybrid/School of Medicine Campus 
Department name: ​​​​​​​SOM DOM General Admin Chairmans Offf 
Personnel area: School of Medicine 


Total Rewards
The referenced salary range is based on Johns Hopkins University’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here:


Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:

JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate’s conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.


The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.


Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.


EEO is the Law
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Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit


Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit and all other JHU applicants should visit


The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.


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