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Job Req ID:  9607

HR Generalist

General summary/purpose:

The HR Generalist is responsible for assigned human resources functions in the department of Urology and the Greenberg Bladder Cancer Institute (GBCI). Provides high level HR and Administrative support to the department and GBCI.  Will report directly to the Administrator and collaborate with the members of Health Sciences Human Resources (HSHR) to provide a variety of efficient and effective human resources services to the department.  This position will also be responsible for the overall direction and management of projects related to personnel and business activities within the department and will include the coordination, implementation, execution, control and completion of specific projects.  The position will ensure consistency with department strategy, commitments and goals. 

The HR Generalist will manage the credentialing and appointment process for all JHH and SOM faculty/providers and supervises the Sr. Administrative Coordinator/Credentialing Coordinator.

The HR Generalist communicates effectively on a regular basis to Urology Administrator and Assistant Administrator and serves as the backup for them as necessary for coverage.

The HR Generalist serves as the Administrative Supervisor to 11 administrative support staff for Urology’s providers.

Specific Duties/Responsibilities:
Human Resources Management

  • Provide consultation to faculty and staff on interpretation of HR policy and procedures related to recruiting, employment positions, Family & Medical Leave (FML), STD, timekeeping (e210), SAP.
  • Assists the Administrator in meeting the Department’s and Institution’s annual strategic goals centered around attracting, engaging, retaining, and developing the world’s best people. 
  • Responsible for coordinating initial divisional efforts related to staff that require (FML). Will work with divisional administration, supervisors, and HSHR representatives on submission of paperwork related to this area. Collaborate with Administrator and divisional leadership in developing policies and procedures that comply with those of JHU and the Department.
  • Ensures that human resources activities and services are carried consistent with and supportive of established university-wide and divisional human resources vision, mission, and plans.
  • Oversee collecting and evaluating information, and making recommendations in support of current efforts to comply with new JHU policies and/or federal laws and regulations.
  • Contact department human resources office for all HR issues and school-wide project and initiatives.

Employment

  • Responsible for coordinating the employment process by working with faculty, staff, administration and appropriate JHU offices to ensure efficient and smooth process in accordance with all applicable university policies and procedures.
  • Provide guidance and make recommendations to the Department on appropriate starting salaries and promotional salaries for faculty and staff to ensure maintaining balance of equity.
  • Assists the Administrator in the recruitment of faculty by overseeing the offer letter, hiring, and onboarding checklist for new faculty and all clinical providers.
  • Advise Departmental Leadership on matters concerning penetration of pay grades and equity of employee groups and seek advice from HS HR as needed.
  • Make internal job comparisons for equity purposes.
  • Provide consultation to employees on: tax information, sick time, vacation time, holidays, leave of absence, family medical leave, payroll, tuition reimbursement, flexible fringe benefits, deductions, etc.
  • Serve as the liaison to the HS HR’s employment recruiters and compensation analysts as it related to personnel requisitions for the division.
  • Develop job descriptions for new positions.
  • Manage the requisition submission process for the department and make offers of employment on behalf of the University School of Medicine and Health System.
  • Interview applicants and conduct reference checks
  • Coordinate the visa process for International staff
  • Provide department Onboarding for all new faculty and staff including dissemination of Department Welcome Packet.
  • Determine new hire training required and obtain access to appropriate systems
  • Responsible for the coordination and recommendation to the division about various training and HR programs that are available to assist the division with retention, staff development, performance management and employee relations.
  • Work with Urology leadership, managers, and supervisors to identify areas where training programs may be beneficial.
  • Serve on various committees and task forces. Actively participates in discussion, brings in both personal and organizational Department-specific perspectives on issues. Recommends new policies and modifications to current human resources policies, procedures, and programs.

Employee Relations

  • Manage employee relations cases for faculty and staff in partnership with HS HR.
  • Facilitate appeals process with the Administrator.
  • Advise management on termination and disciplinary decisions with guidance from HS HR.
  • Interview, investigate, and gather sensitive information for the Administrator and HS HR as needed for appeals, disciplinary actions and other personnel matters.
  • Responsible for exit interviews for those employees terminating or transferring; signing of original time record, retrieval of badges, answering questions relating to final paycheck, etc.

Payroll/Compensation 

  • Responsible for reviewing and approving divisionally generated faculty human resource/payroll documentation (including ISRs, letters, promotional letters, termination letters, salary reduction letters and payroll forms) for compliance as related to the Department approved fiscal year budget.
  • Monitor time and attendance for staff via E210 system.
  • Work with Administrator and Department Leadership on annual budgeting for Faculty and Staff and use systems to input data.
  • Initiate internal service requests (ISRs) as needed for faculty, staff, postdoctoral fellows and students. Responsible for payroll overpayments – implement processes to minimize, communicate, and recoup overpayments in a timely manner.
  • Resolve payroll problems for employees and review pay for accuracy.

Credentialing

  • Oversee the credentialing and clinical privileges processes for the department, including but not limited to, faculty, advanced care practitioners, fellows, residents, post-doctoral fellows, observers, medical students, rotators, and trainees. 
  • Oversees the process for SOM faculty reappointments and clinical appointments at JHH, JHBC, and Sibley Memorial Hospital.
  • Supervise and provide daily guidance to the Credentialing Coordinator
  • Makes recommendations to the administrative processes for credentialing in the Department.

Other

  • Perform miscellaneous related duties as assigned. 
  • Administrative supervisor for providers’ admin support group – approve leave requests and ensure back up coverage is assigned.  Resolve issues as they arise.
  • Provide daily guidance to the admin support group as needed
  • Develop policies and procedures for the Admin Support group for effective and efficient patient/customer service

Minimum qualifications:

Bachelor's degree in Business Administration, Human Resources, or other related field required. Master’s degree and/or professional HR certification highly preferred.  Three (3)  years of progressive experience in a professional human resources capacity required.

Special knowledge, skills, and abilities:

Knowledge of principles and procedures for HR strategic and functional areas: recruitment, training, compensation and benefits, leave administration, payroll, employee relations, and organization development. Knowledge of relevant federal, state and local laws and regulations. Ability to exercise independent judgment and act on decisions on a daily basis. Ability to prioritize own work as needed. Strong organizational skills, analytical and problem solving abilities and attention to detail. Will oversee or coordinate the work of others. Ability to maintain confidentiality. Exceptional interpersonal and communication skills, both oral and written. Ability to effectively interact with all levels of University employees.

 

Role/Level/Range: ATP/04/PC

Starting Salary Range:   $49,216-$67,735

Employee Group: Full-Time

Schedule: Monday-Friday, 37.5 hrs/wk

Employee Subgroup: Exempt

Department Name: Urology       

Personnel area: School of Medicine

 

The successful candidate(s) for this position will be subject to a pre-employment background check.

 

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

 

The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.

 

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

 

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

 

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled. 

 

EEO is the Law
Learn more:
https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
Important legal information
http://hrnt.jhu.edu/legal.cfm

 

School of Medicine - East Baltimore Campus

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