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Job Req ID:  17664

HR Immigration Specialist


General Summary/Purpose:

This position serves as chief HR liaison with the JHU Office of International Services (OIS) in obtaining and maintaining lawful non-immigrant status (J-1, H1B) on behalf of new and current international faculty, staff, and postdoctoral students of the Krieger School of Arts and Sciences (KSAS) and Whiting School of Engineering (WSE).  This includes extensions, renewals, transfers and permanent resident sponsorship.  In addition, this position applies technical knowledge to identify and confer appropriately on issues relating to employment law, policies and procedures as they relate to foreign nationals, and to manage and coordinate communication about these issues between sponsoring departments, administration, JHU partner offices, employees, and external candidates.  This position is located within the KSAS/WSE Office of Human Resources and reports to the Executive Director of Human Resources.


Specific Duties & Responsibilities:

90%  - International Services Liaison

  • Provides guidance and consultative support to international faculty, staff, postdoctoral students, and sponsoring departments on compliance issues, and reaches out to appropriate JHU offices on matters including visa adjustments, maintaining status, authorized travel, employment questions, transfers, changes of status, travel, and re-entry into the country.
  • Serves as a liaison between OIS, sponsoring departments, international faculty, staff, postdoctoral students, and external immigration attorneys on immigration related matters.
  • Provides guidance and consultative support to sponsoring departments in the preparation, processing, and maintenance of documents in support of immigration sponsorship requests for J-1, H-1B, and permanent residence applications.  Reviews and ensures that immigration sponsorship applications are submitted to OIS in an accurate and timely manner.
  • Ensures sponsoring departments maintain compliance with OIS interpretation of federal immigration regulations and institutional policies, and provides notification on any emergent immigration compliance concerns.
  • Keeps abreast of US immigration law, updates, and trends and consults with OIS on potential impacts to KSAS/WSE personnel.
  • Attends OIS training sessions and stays current on eProcess requirements.


10% -  Administration

  • Ensures proper administration and compliance with relevant rules and regulations pertaining to international faculty, staff, and postdoctoral students engaged in university related academic and/or research activity.
  • Assists in the preparation of reports including statistical data on international faculty, staff and scholars, audits, and on-site reviews as required.
  • Regularly monitors I-9s and advises international faculty, staff, and postdoctoral students in advance on visa expiration; works with OIS to submit renewal requests in a timely manner.


Minimum Qualifications (Mandatory):

  • Bachelor’s degree required.
  • Three years’ experience as a paralegal,  immigration specialist, or other related position with a focus on facilitating immigration processes and procedures with in-house and outside immigration professionals; preferably in a university setting.
  • Experience working with United States Citizenship and Immigration Services (USCIS) regulations governing non-immigrant students and/or foreign workers
  • Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.


Preferred Qualifications:

  • Experience working with international students, faculty and/or staff, preferred.


Special Knowledge, Skills, and Abilities:

  • Understanding of employment immigration as it relates to J-1 and H-1B non-immigrant visas, permanent residency sponsorship, and the hiring of foreign nationals in the U.S.
  • Basic knowledge of applicable university infrastructure, policies and procedures.
  • Ability to communicate in a cross-cultural environment with sensitivity to the diversity and complexity of international scholar and employee issues and concerns.
  • Detail oriented with superior multitasking, problem-solving and communication skills.
  • Must have tact and diplomacy; be flexible and professional at all times with sound judgement, discretion, and humor.
  • High comfort level with working autonomously.
  • Overall strong computer skills; proficiency in Microsoft Office software.


Classified Title: HR International Services Specialist 
Working Title: HR Immigration Specialist  ​​​​​
Role/Level/Range: ATP/03/PC 
Starting Salary Range: $50,700 to $69,780 annually
Employee group: Full Time 
Schedule: Monday to Friday 8:30 a.m. to 5:00 p.m. 
Exempt Status: Exempt  
Location: 01-MD:Homewood Campus 
Department name: 10001346-Dean Office of 
Personnel area: School of Arts & Sciences


The successful candidate(s) for this position will be subject to a pre-employment background check.


If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.


The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.


During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.


The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.


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