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Job Req ID:  61738

HR Systems Specialist

Johns Hopkins HR Shared Services seeks a HR Systems Specialist  who will be responsible for supporting HR functional work by maintaining HR/Payroll Systems including workflow and business rules. Additionally, the HR Systems Specialist will coordinate the mass load of data to the HR/Payroll ERP (Enterprise Resource Planning). The candidate must have the ability to meet and manage multiple deadlines while maintaining a high quality of work.


Specific Duties & Responsibilities:

  • Develop and maintain a thorough understanding of HR ERP functionality including how the HR module interfaces with other modules and systems.
  • Responsible for the configuration, maintenance and troubleshooting of business rules and workflows for HR Employment and Position Actions
  • Maintains system protocols by writing and updating procedures and assisting with training staff and customers as needed.
  • Provide documentation of HR Systems procedures and data standards.
  • CMS (Customer Management System) system maintenance and support.
  • Responsible for testing updates including partnering with testing team as well as confirming and communicating changes
  • Ability to identify cause/effect relationships and solve root-cause issues.
  • Deliver technology solutions that aligns business process and industry best standards utilizing existing software functionality and releases for continuous improvement.
  • Monitor HR Policy and process changes related to the HR/PY Shared Services website and initiate updates as needed.
  • Assist management with establishing and improving upon defined HR/Payroll Shared Services procedures and processing methods to meet production and performance goals efficiently and accurately.
  • Partner in the evaluation of new HR technology with HR/PY Shared Services Management, EBS (Enterprise Business Solutions) and the various HR subject matter experts.
  • Work with all staff members within HR Shared Services to create and manage effective relationships within the unit and build relationships enterprise-wide.
  • Responsible for creating a work environment that maintains confidentiality.
  • Provide support to HR/Payroll teams as needed on meeting assigned deadlines.
  • Other duties as assigned.


Minimum Qualifications (Mandatory):

  • Bachelor’s degree in Human Resources, Information Systems or Business Management.
  • Five or more years of related HR/HRIS/HR Systems experience required.
  • One-year experience working in an enterprise resource planning environment or other HRIS/HRMS position is required.
  • Additional experience working in a Human Resource ERP, IT unit, Business Analysis or as a Business Analyst can be substituted for education.


Special Knowledge, Skills & Abilities:

The successful candidate will have/be

  • Systems thinking mindset with a focus on improving the user experience.
  • Proven process improvement and project management skills a plus.
  • Experience creating project plans and/or using project management software.
  • Problem solving and root cause identification skills; solid analytical and technical skills.
  • Ability to create collaborative work environment with all levels of employees.
  • Knowledge of HRMS database design, structure, functions and processes, and experience with databases tools.
  • Strong knowledge of MS Office including Word, PowerPoint, and Access. Advanced Excel skill is required.
  • Detail oriented.
  • Demonstrated ability to meet deadlines and prioritize work assignments.  
  • Excellent oral and written communication skills.
  • Ability to communicate effectively with various levels of management.
  • Strong customer service orientation.


Classified Title: HR Systems Specialist
Role/Level/Range: ATP/03/PB 
Starting Salary Range: $43,965 - $60,390 annually (commensurate with experience)
Employee group: Full Time 
Schedule: M-F 8:30-5:00 
Exempt Status: Exempt  
Location: Eastern High Campus (Hybrid Schedule) 
Department name: ​​​​​​​HR Shared Services

Personnel area: University Administration


The successful candidate(s) for this position will be subject to a pre-employment background check.


If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.


The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.


During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.


The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.


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