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Job Req ID:  107296

Human Resources Coordinator

This position reports to the School of Education Office of Human Resources, HR leader, and provides a wide range of HR support with a primary focus on recruitment and staffing, and payroll administration. The Human Resources Coordinator must maintain an awareness of issues impacting the School and its employees and an awareness of University and School policy to serve as a proactive knowledgeable resource for managers and staff and faculty.


Responsibilities include hands-on management of the School's recruitment process; payroll departmental administration; serving as a contact including providing information to staff, faculty, and managers on a variety of questions in the HR arena; serving as a daily contact for employees regarding concerns, on payroll issues, career development, and other employment issues; compiling data and providing input for new hire salary determinations in conjunction with the HR Director and internal equity studies; and working in partnership with the HRD to plan, implement and manage school-wide staff and faculty events.


Specific Duties & Responsibilities


Employee Interactions

  • Heavy involvement in inputting and resolving issues related to payroll.
  • Inputs and maintains payroll changes related to disability requests and FMLA, communicates with Central to ensure timely updates of information and approvals to prevent overpayments. Keeps track of all FML / disability approvals and return to work dates.
  • Understands HR policy, and advises management on the best approach to move activities forward.
  • Tracks key dates such as anniversary and introductory periods. Notifies the HR Generalist of milestones such as 60-day and 120-day review periods for probation purposes.
  • Provides training and orientation information for new employees, including information on the School; ensure each new employee receives a copy of their job description and other materials and resources.
  • Designs and develops content for Inside Education (SOE intranet), with a particular focus on the human resources portion of the website to include information that is relevant to and meets the needs of SOE faculty and staff. This includes information on diversity, programs and events, school changes. Up-dates materials to retain accuracy identifies new information to include, changes in layout and links, etc.
  • Serves as a knowledgeable resource to faculty and staff on human resources programs, policies, and procedures.


Employment & Recruitment

  • Works with Talent Acquisition and Compensation to post positions for recruitment. Completes recruitment tracker on current openings to ensure a timely and efficient level of service to hiring managers and applicants.
  • Ensures effective onboarding and welcome for newly hired faculty and staff, including notifications to internal departments to prepare for the new hire.
  • Works with HR Generalist, Compensation, managers, and supervisors to review job descriptions/position documentation.
  • Consults with HR Director and School Financial Operations to determine budgetary authorization, funding source, and any grants-related limitations on positions.
  • Works with the Talent Acquisition team to ensure accurate timely posting of all staff positions, including preparing the position requisition and reviewing job posting language.
  • Prepares position requisitions and works within SAP to create and maintain positions.
  • Prepares, signs and sends out new hire information for faculty positions or ad hoc requests as needed.
  • Posts faculty or post doc positions as needed to Interfolio or any other applicable publication as needed or advised by the Vice Dean.
  • Tracks and acknowledges all faculty applications. Collaborates with the faculty search chair or his/her designee to ensure completion of the search information in the database at the conclusion of the search, which will also again trigger notification to applicants.
  • Maintains well-organized search files for each faculty search.
  • Works with HRD, HR Generalist and departmental managers and administrators, and external temporary employment vendors to fill temporary employment needs; including identifying experience requirements and scope of responsibilities and communicating same to external vendors, and coordinating the temporary employment logistics.


Salary Contract Administration

  • Maintains a large database of salary, position, and contract history for all full-time and part-time faculty and Dean's appointments. Ensures that information is timely updated throughout the year, as individuals are hired, separated, or terms of contract change.
  • Prepares faculty salary/contract/appointment letters for Dean's approval and signature, as requested.
  • Initiates and processes salary administration and compensation actions for staff, students and faculty.
  • Creates and distributes merit increase letters to supervisors and staff and faculty.
  • Prepares reports for salary equity analysis, at the request of the HRD and collaborates with the Manager on analysis and developing recommendations to address any internal equity issues.


Administration, Programming & Special Events Coordination

  • Responsible for the administrative operations of the Human Resources Office: establish office procedures and develops and implement new and effective ways of streamlining the process.
  • May maintain and update organizational charts for the school and the individual units.
  • Responsible for developing and maintaining confidential electronic and paper record-keeping systems for staff and faculty records.
  • Assists HRD in developing and implementing new employee orientations, workshops and training programs.
  • Works with a high degree of independence to carry out day-to-day responsibilities. Consults with HR Generalist and Director on intermediate to more complex matters.


Special Knowledge, Skills, & Abilities

  • Knowledge of staffing and recruitment. Expertise in coach and counseling managers on effective interviewing and selection for staff positions.
  • Knowledge of payroll administration for staff, students, and faculty
  • Knowledge of human resources policies, procedures, and programs to communicate to students, faculty, staff, and prospective staff (or ability to quickly learn).
  • Knowledge of state and federal laws that impact human resources administration.
  • Knowledge of human resources administration, JHU payroll policies and procedures (or ability to quickly learn), office administration, and records management.
  • Ability to develop and conduct basic information sharing and educational sessions and meetings.
  • Ability to work within SAP to generate reports or if needed to develop, and maintain databases to organize and store human resources and related administrative information regarding School employees, demographics, and other statistics.
  • Demonstrated proficiency in windows-based software applications: Word, Access, Excel, PowerPoint, and SAP
  • Strong written communication skills including the ability to develop, write and edit website content; the ability to create internal electronic communication pieces such as basic newsletters and the ability to write, edit, and proof original correspondence and documents.
  • Strong verbal communication skills with a customer service mindset
  • Ability to exercise independent judgment, interact effectively with a diverse clientele and demonstrate excellent customer service.
  • Ability to maintain a high level of confidentiality and discretion.
  • Ability to represent human resources on school-wide and university-wide committees.
  • Highly organized and detail-oriented with the ability to manage multiple projects, prioritize workload, and work independently.


Minimum Qualifications
  • High School Diploma or graduation equivalent.
  • Three years related experience.
  • Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.


Preferred Qualifications
  • Bachelors Degree.
  • Five years of progressively responsible Human Resources experience, with a focus on recruitment, payroll, employee relations, and some compensation.

Classified Title: HR Coordinator 
Working Title: ​​​​​​​Human Resources Coordinator   
Role/Level/Range: ATO 37.5/02/OE  
Starting Salary Range: $17.90-$25.30-$32.60 HRLY (Commensurate with experience) 
Employee group: Full Time 
Schedule: Mon-Fri/8:30am-5:00pm 
Exempt Status: Non-Exempt 
Location: ​​​​​​​Hybrid/Homewood Campus 
Department name: ​​​​​​​Human Resources  
Personnel area: School of Education 

 

Total Rewards
The referenced salary range is based on Johns Hopkins University’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/

 

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:


JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.


The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate’s conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

 

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

 

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

 

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

 

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.

 

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

 

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

 

Note: Job Postings are updated daily and remain online until filled.

 

 

Hybrid