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Job Req ID:  57776

I-9 Compliance Coordinator

General Nature or purpose of the job:

This position manages all facets of I-9/Everify policies and regulations for both U.S citizens and international students including providing skilled guidance to hiring departments throughout the JH Enterprise; meeting with students to complete the I-9 and execute the E-Verification process; working directly with the SSN Administration, DHS, the JHU Tax Office, OIS, the General Councils Office, and University Administration to resolve I-9/E-Verify approval problems; generating I-9/E-Verify statistical reports and analyzing data; tracking and monitoring I-9 Report Logs including SSN Applied For, OPT Applied For, and Work Authorization End Dates; serving on the University I-9 Committee; and representing the department at all meetings pertaining to the University's I-9/E-Verify policies and procedures. 

 

Due to the complexity of this position and the level of interaction with internal and external contacts, it is imperative that this candidate project professionalism, sensitivity and generate credibility. The candidate must have a genuine desire to serve and work with a diverse population of different cultures, and demonstrates patience and dedication to meet their needs. The decisions and actions of this position will have a direct effect on the validity and veracity of data reported to the Department of State and USCIS. Processing I-9s and employment related information affects every part of our organization.

 

 

Primary Duties and Responsibilities of the job:

 

I9 / E Verify (75% effort)

  • Functions as primary I-9/E-Verify preparer for ALL Homewood students paid by the University, all divisions (on-site & remote), including U.S. citizens, Internationals, LPR, Resident and Non-Resident Alien.
  • Verifies accuracy of payroll demographic data (name, ssn, dob, citizenship status, visa info) and that the individual presenting has been offered employment at Johns Hopkins University.
  • Processes all reverifications of employment for employees whose work authorization has been extended.
  • Provides assistance to employees to resolve E-verification issues.
  • Applies expertise to perform follow-up and resolution for E-Verifications that return with Tentative Non-Confirmation (TNC) status, this requires assisting the faculty, staff or student in communicating with the DHS and/or SSA.
  • Assists faculty, staff, students and parents by clarifying, explaining and/or interpreting University policies, government regulations related to employment eligibility.
  • Works closely with the Payroll and Tax offices to facilitate the timely removal of I-9 paycheck holds for citizens, non-residents and LPRs.
  • Processes I-9s for remote hires.
  • Staffs departmental phone lines and answers I-9 related questions as necessary.
  • Interprets and enforces internal policies and federal regulations to ensure compliance.
  • Monitors and runs reports as needed to monitor I-9 compliance.
  • Track and monitor Confirmation of Campus Employment I-9 requirements to ensure compliance including official start date and job offer; follow-up to ensure hire is complete.
  • Represent department at special events talking with parents, prospective students, etc., addressing inquiries and concerns regarding I-9/E-Verify requirements as well as university policies. 
  • Must be able to work overtime during peak seasons.
  • Serves as I-9 floater during peak hire seasons
  • Assists with other duties as assigned.

 

Payroll / Employment Process Support (25% effort)

  • Independently audit a wide range of ISR (internal service requests) documents to ensure all employment and payroll forms are compliant, completeness, and accuracy.
  • Interpret and apply university and divisional policies as well as governmental regulations.
  • Identify, research, and resolve complex payroll problems.
  • Administer the appropriation of federal funding and reconcile any discrepancies.
  • Work with hiring managers, budget officers, and HR regarding overpayments, miscalculations, etc.
  • Apply expert knowledge and informed decision making to ensure an integrated approach to the employment of students, authorizing/denying the hiring, LOA, and termination of student employees.
  • Provide skilled employment and payroll guidance to students, employers, parents, and administrators regarding University policy and federal regulations related to hiring and paying students.
  • Work with UEL payroll team members to maintain consistent business practices.
  • Assist with special events, including conducting presentations.

 

Education

  • High School Diploma/GED required. Associates Degree in Business Management, Human Resources, or related field preferred.
  • Bachelor’s degree strongly preferred. Additional education may substitute for experience.

 

Experience

  • Minimum of five years’ experience coordinating payroll and/or human resources administration activities including facilitating the I-9 process required.
  • Demonstrated analytical skills and the ability to act independently and make well planned and executed decisions required; additional education may substitute for experience.    
  • JHU Equivalency Formula:  30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience.  Additional related experience may substitute for required education on the same basis.  For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

 

Special Knowledge, Skills, and/or Abilities

  • Strong attention to detail and organizational skills.
  • Proven knowledge of employment laws.
  • Strong analytical and critical thinking skills.
  • Proven problem solving skills.
  • Ability to work independently and self-manage workload.
  • Proven ability to make sound independent decisions.
  • Proven knowledge of federal and state guidelines related to employment laws and regulations, I-9 requirements (including E-Verification); tax exemptions; and the FLSA. 
  • Proven ability to create reports and use database functionality to track and analyze data.
  • Maintain a positive attitude and provide outstanding customer service.

 

Additional Information

Due to the nature of our departmental operations and the high volume of I-9s processed during peak periods, leave is not granted during August and September.  Likewise, overtime is required in these months. 100% on-site, not available for remote work.

 

 

Classified Title: I-9 Compliance Coordinator 
Working Title: I-9 Compliance Coordinator 
Role/Level/Range: ATO 37.5/03/OF 
Starting Salary Range: $40,000-50,000, Commensurate with Experience
Employee group: Full Time 
Schedule: M-F, 8:30 am - 5:00 pm 
Exempt Status: Non-Exempt  
Location: 01-MD:Homewood Campus, 100% on-site
Department name: 10001463-University Experiential Learning 
Personnel area: Integrative Learning & Life Design

 

The successful candidate(s) for this position will be subject to a pre-employment background check.

 

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

 

The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.

 

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

 

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

 

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled. 

 

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