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Requisition ID:  118611

IT Sr. Project Administrator

IT@JH Office of the Deputy CIO is seeking an IT Sr. Project Administrator who will shape the future of how Johns Hopkins connects and empowers its global community through cutting-edge enterprise solutions. In this role, the Sr. IT Project Administrator will be responsible for the delivery of transformative digital experiences for faculty, staff, students and administrators across the Johns Hopkins ecosystem using modern project management principles and techniques. This role supports the business continuity of the entire organization – it requires strong technical understanding combined with business acumen to define innovative solutions that meet customer requirements and offers an opportunity to make a tangible difference within a world-renowned institution.


Job Scope/Complexity

Prioritizes and performs work independently. Projects will mainly consist of established or medium to large departmental-level complexity. Demonstrate strong ability in technology and strong understanding of the business/clinical/education/research process and workflow. Work with clients and peers to define and determine needs and suggest solutions to requirements. Builds and maintains relationships through positive interactions. Demonstrates ability to provide good customer service.


Specific Duties & Responsibilities

  • The responsibilities listed below are typical examples of the work performed by this position.
  • Not all duties assigned to this position are included, nor is it expected that everyone in this position will be assigned every job responsibility.


Leads Projects

  • Leads one or more IT related projects within the constraints of scope, quality, time and cost to meet the specified requirements to the satisfaction of the customer.
  • Coordinates the people, work and resources involved.
  • Leads the people, work and resources involved.
  • Assigns resources necessary to carry out the project.
  • Gather information to plan, organize, direct, implement and evaluate requirements and tasks.
  • Ensure all requirements and objectives are properly documented at project onset.
  • Identify deviations from the plan.
  • Escalate decisions and unresolved issues.
  • Owns project documents and communication plans.
  • Maintains project documents which may include scope documents, project plans, project charters and communications plans.
  • Maintains issues list and coordinates the resolution.
  • Effective use of PMO project management system(s).

   

Communicate Effectively with All Project Participants

  • Understand project interdependencies and shared responsibilities for resource management that may span multiple IT disciplines.
  • Work proactively through facilitation and communication to minimize conflicts.
  • Identify and communicate areas where resources allocation is not aligned with the need.
  • Communicate needs for resources to managers throughout the organization.
  • Adapt to issues that have the potential to impact project milestone dates. Be prepared to communicate changes in plans to accommodate.
  • Anticipate political sensitivities and communicate appropriately.
  • Be flexible to accommodate changing needs both within and outside the organization.
  • Serve as escalation point for issues that arise.
  • Communicate project status, issues, budget.
  • Prepare status reports, presentations appropriate for various levels of management and staff, including budget-related details.
  • Create and distribute meeting documents including agendas, minutes and issue lists.


Scope & Budget Management

  • Creates budgets associated with projects for review by project stakeholders.
  • Develops project budgets not to exceed bottom line expenditures without variance approval.
  • Reports financial status to appropriate project participants.
  • Oversees the procurement process and identifies potential budget issues.
  • Research pricing and financing options of capital and operating costs.
  • Use a systematic approach to preparing RFPs, comparing options to business needs, researching vendor’s stability and references.


Develop Project Requirements

  • Facilitate project requirements development and tracking.
  • Document and catalog project requirements.
  • Conduct project requirements gathering efforts.
  • Gather end-state goals and objectives.
  • Gather and record success criteria for implementation.
  • Create and review data gathered for overall project justification.
  • Create needs analysis documentation.
  • Gather data for budget estimates, scope, resource and implementation time estimates.
  • Ensure that software/hardware solution aligns with business requirements throughout implementation process
  • Develop prioritization process.
  • Develop a business justification for the project. The justification should include possible ROI or alignment with businesses' strategic initiatives
  • Perform related duties as requested.


Minimum Qualifications
  • Bachelor’s Degree, preferably in information systems, business administration, management or project management.
  • Five years of relevant experience, including two years of Project Administration.
  • Additional education may substitute for required experience and additional related experience may substitute for required education beyond HS Diploma/Graduation Equivalent, to the extent permitted by the JHU equivalency formula.


Preferred Qualifications
  • Project management certification.
  • Software development project management experience.
  • Generative AI expertise.

 

 

Classified Title: IT Sr. Project Administrator   
Role/Level/Range: ATP/04/PE  
Starting Salary Range: $73,300 - $128,300 Annually (Commensurate w/exp.) 
Employee group: Full Time 
Schedule: Mon-Fri, 8:30am-5pm 
FLSA Status: Exempt 
Location: Remote 
Department name: IT@JH Office of the Deputy CIO   
Personnel area: University Administration 

 

 

Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Vaccine Requirements
Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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