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Job Req ID:  112866

Medical Training Coordinator

We are seeking a Medical Training Coordinator to work independently to coordinate all medical student programs for the Department of Medicine, including the Medicine Core Clerkship, the Advanced Clerkship in Medicine, central management of electives, and student applications to residency. Uses in-depth knowledge to anticipate, organize, and support the activities of these medical educational programs. Suggests and implements program improvements. This position will also work with the Vice Chair for Education, Residency Program Director and Residency Program Manager to support the administrative efforts for the Firm Faculty model and the residency Pathway programs. The Medical training Coordinator will also be familiar with other roles in the Office of Education and provide cross coverage for other staff as needed.


Specific Duties & Responsibilities


Medical Student Programs

  • Coordinate clerkship educational activities; maintain organization and records for the program and other departmental activities.
  • Regularly communicate with students regarding logistics and requirements of the courses including duty hours and patient tracking.
  • Requires knowledge of course objectives and standards for performance.
  • Organize and maintain Canvas, Oasis, Patient Tracker, and New Innovations throughout the academic year keeping all information and documentation up to date.
  • Provide administrative support for the clerkship director in matters relating to the clerkship.
  • Process appointment paperwork for offsite part-time faculty.
  • Prepare and organize materials for PRECEDE, mid-point PRECEDE, and end of clerkship including schedules, room assignments, handouts.
  • Create noon conference schedule for the clerkship. Organize handouts, evaluations, and organize catering.
  • Administer and proctor the National Board of Medical Examiners (NBME) self-examinations. Stay up to date on NBME policies and procedures to advise Clerkship Director and students as needed.
  • Work closely with the simulation center to administer and coordinate standardized patient activities for the core clerkship.
  • Use New Innovations to manage faculty and student evaluations to provide trainee performance reports to clerkship director to calculate grades.
  • Maintain student records in a confidential manner. Provide student files to clerkship director for student promotion committee meeting.
  • Provide administrative support in preparation for SAPE Reviews and Liaison Committee on Medical Education (LCME) accreditation.
  • Coordinate clerkship evaluation activities, including preparing quarterly and annual reports on course and site performance.
  • Represent the Department of Medicine at school wide administrative meetings, including clerkship coordinator meetings. Stay up to date on school policies and procedures as they relate to student programs.
  • Coordinate sub-internship educational activities such as scheduling firm assignment, orientation, noon conferences, and assessment and evaluation activities.
  • Review and format Letters of Recommendation for clerkship director. Upload Letters of Recommendation to ERAS.


Residency Pathways and Firm Faculty Programs

  • Provide administrative support to the Vice Chair, Associate Vice Chair, and Assistant Program Director for Faculty Development in the organization of the firm faculty program and firm faculty development program.
  • Process reimbursements for the firm faculty and pathway directors.
  • Maintain the following calendars: medical student teaching attending, ACS coverage, and firm teaching.
  • Arrange room assignments and catering for monthly firm grand rounds. Provide technical support as needed.
  • Coordinate quarterly meetings for ACS’ and firm faculty coaches.
  • Provide administrative support for the Resident Pathways program. Maintain list of residents in each program. Assist directors with organizing events and recruitment.


Knowledge, Skills, & Abilities

  • The appropriate candidate for this position will perform duties of a sensitive and confidential nature.
  • A caring, welcoming, and empathetic attitude is a must.
  • This position requires a lot of independent thinking and creative problem solving.
  • Strong communication, organizational, and computer skills required.
  • The appropriate candidate must demonstrate the ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
  • The candidate must the have ability to build professional relationships with faculty, residents, and staff within the division, department, and university.



Minimum Qualifications
  • High school diploma/GED required. Bachelor’s Degree preferred.
  • Requires a minimum of 2-3 years of administrative experience.
  • Additional education may substitute for some experience, to the extent permitted by the JHU equivalency formula.

 

 

Classified Title: Medical Training Coordinator 
Job Posting Title (Working Title): Medical Training Coordinator   
Role/Level/Range: ATO 40/E/02/OE  
Starting Salary Range: Min $18.00 - Max $33.50 HRLY ($53,560 Targeted; Commensurate with experience) 
Employee group: Full Time 
Schedule: M-F 8:30-5:00 
Exempt Status: Non-Exempt 
Location: Hybrid: On-site 3-4 days a week 
Department name: 10002802-SOM DOM Education and Housestaff 
Personnel area: School of Medicine 

 

 

Total Rewards
The referenced salary range is based on Johns Hopkins University’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. The COVID-19 vaccine does not apply to positions located in the State of Florida. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Hybrid: On-site 3-4 days a week

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