Medical Training Program Administrator (Gynecology & Obstetrics)
We are seeking a Medical Training Program Administrator (MTPA) who must be able to work independently to provide administrative support for the two Johns Hopkins Bayview Medical Center (JHBMC) based fellowship programs, all GYN/OB residents who rotate at JHBMC, and medical students who rotate in GYN/OB at JHBMC. The MTPA, under the direction and supervision of the Department of GYN/OB Administrator and the Directors of the Fellowship, Residency, and medical students, is responsible for assisting in the administration of the medical students, residency and fellowship programs. They will use in-depth knowledge to anticipate, organize, and support the activities of these medical educational programs. The MTPA will interact with faculty, residents, fellows, medical students and institutional/regulatory administrative offices as directed by the Program Administrator. This position will also support other administrative efforts and special projects as needed.
Specific Duties & Responsibilities
Fellowship Programs Support
- Develops expertise and knowledge of regulations and standards as defined by regulatory organizations (ACGME program policies, as well as compliance with Residency Review Commission and the Johns Hopkins guidelines)
- Assist with the dissemination of Annual ACGME fellowship, faculty, staff, and patient surveys.
- Assists with implementing ACGME, institutional and program policies as needed.
- Assist with designing and developing processes to assure compliance, including design, development and implementation of reliable measurement tools, and documentation systems to provide evidence of compliance.
- Assist with the preparation and maintains fellows files. Request and monitor receipt of preceptors’ rotation evaluations.
- Schedule and manage program Meetings, weekly conferences, and events
- Processes invoices and travel reimbursement for fellows and other providers
- Assist with the interview process; including planning and arranging of interview day, social activities, takes notes and sends correspondence on behalf of the program.
Onboarding and Support of Residents and Medical Students
- Obtains badge access and parking set up
- Supports in-person orientation days for residents, students, and faculty
- Inputs and updates resident and preceptor schedules into Epic and in the provider scheduling software
Minimum Qualifications
- Bachelor's Degree.
- Four years of related administrative experience.
- Experience in a healthcare and/or educational setting preferred.
- Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.
Preferred Qualifications
- Knowledge of New Innovations, ACGME ADS Database/case log Data.
Classified Title: Medical Training Program Administrator
Role/Level/Range: ACRP/03/MC
Starting Salary Range: $48,000 -- $84,100 Annually ($60,031 targeted; Commensurate w/exp)
Employee group: Full Time
Schedule: Monday - Friday 8:00am - 4:30pm
FLSA Status: Exempt
Location: Hybrid/Johns Hopkins Bayview
Department name: SOM OB GYN Bay Gynecology Obstetrics Bay
Personnel area: School of Medicine