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Job Req ID:  841

On-Site Coordinator

Classified Title: Academic Services Specialist

Range: OE

Level: 2

Salary: 25.00 per hour

Status: Casual / On Call

School: Academic Centers

Location: Telecommute

Location City: Boston, NYC, San Francisco, Seattle

Schedule: Work hours and schedule will vary, and may include evenings and weekends.


General Description


In general, the CTY Onsite Coordinator is the first point of contact at the program to greet program participants, distribute program materials, troubleshoot issues that may arise, collect evaluation forms and positively represent CTY and Johns Hopkins University. The primary responsibility is to ensure that the program(s) run smoothly on the actual day of the events and to ensure that all participants receive all pertinent information and details relating to the day’s activities.



  • Review the Onsite Coordinator binder and all program materials such as registration lists, program itinerary, maps and directions, and instructions in advance of the event to confirm accuracy.
  • Provide logistical support for activities, programs and events such as greeting participants, processing, unpacking and distributing registration/ information materials
  • Responding to basic inquiries the day of the program or event; troubleshooting issues that may arise, collecting evaluation forms, and positively representing CTY and Johns Hopkins University at the programs
  • Delivering a brief welcome to participants prior to introducing the host organization
  • Performing a variety of other duties to include assisting by ushering participants into appropriate locations as sessions begin, and keeping the program running on schedule
  • Interfacing with host institution representatives including catering, security, a/v support, and technical staff; managing problems and emergencies that may arise
  • Collecting evaluation forms at the conclusion of the programs.


Note: Multiple positions available. These positions will be located in New York City, Seattle, Boston, and San Francisco



High school diploma/GED. Three years of administrative/academic related experience. Experience in customer service/academic events coordination preferred. Additional education may substitute for required experience to the extent permitted by the JHU equivalency formula.


Special Knowledge and Skills:

  • Proficiency in Microsoft Office Suite, specifically Word and Excel preferred.
  • Excellent organizational skills.
  • Knowledge of Center for Talented Youth mission a plus.
  • Ability to lift 20 pounds of program materials, transporting program materials to site, standing for extended period of time.


Additional Information:

Applicants must be authorized to work in the US and based in the US.


All employees participating in or serving children in University programs must participate in mandatory Training on the Safety of Children in University Programs which is focused on appropriate conduct around children, protecting children from abuse and neglect, and reporting of known or suspected child abuse and neglect.

CTY Online Programs offers students in grades preK-12 challenging academic coursework throughout the year. For more information, please visit:

Preferred Qualifications

  • Bachelor’s degree preferred.
  • Knowledge of Center for Talented Youth mission a plus.

Job Postings are updated daily and remain online until filled.
The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply, depending on at which campus you will work. Your recruiter will advise accordingly.

  • During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

  • The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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