Job Req ID:  114308

Payroll Coordinator

The Bloomberg School of Public Health Human Resources Office is seeking a Payroll Coordinator to provide support and assistance to the divisional HR Team.

This position will support the team that provides employment and payroll support services to student workers and learners paid by Bloomberg School of Public Health departments. The Payroll Coordinator will ensure student payroll compliance with University policies and procedures while providing both accurate and timely payroll processing and routine customer-focused HR support to division.


The position responsibilities consist of student payroll operations including, but are not limited to, serving as a contact for student payroll inquiries, providing written and verbal responses, and resolving problems with a customer friendly attitude in conjunction with the hiring department. This position will also provide divisional and University procedure interpretation and skilled guidance to employing departments on payroll policies, employment guidelines, and regulations relating to student payroll.


This position is deadline driven and operates in a fast-paced environment. The successful candidate must have the ability to work at a rapid pace, remain calm and focused under demanding conditions, be comfortable working as part of a team and able to provide excellent customer service, as this is a student-facing support position that will coordinate payroll administration activities.


Specific Duties & Responsibilities

  • Coordinate the employment process for students in conjunction with hiring department requests including analyzing hire and payroll requests, confirming employment eligibility, and satisfaction of pre-hire requirements.
  • Apply expert knowledge and informed decision making to initiate payroll and position transactions for all BSPH employed student workers/employees including new hires, fellowship payments, rate changes/increases, position maintains, terminations, etc.
  • Ensure proper maintenance and handling of confidential and sensitive personnel information.
  • Utilize SAP and other JHU systems and tools to identify, research, and respond to payroll problems and inquiries from student workers/employees.
  • Reconcile payroll discrepancies in consultation with hiring managers and supervisors and assist with overpayment recovery actions.
  • Maintain effective and proactive communication with faculty, staff, and student workers as necessary.
  • Create and runs reports.
  • Work with payroll team members to maintain consistent business practices.
  • Provide backup payroll support during absences of BSPH HR positions.
  • Other duties as assigned.


Special Skills, Knowledge, & Abilities

  • Proven knowledge of payroll principles and/or record keeping or ability to quickly learn systems, programs, and other technological concepts.
  • Detail oriented with strong organizational skills.
  • Excellent oral and written communication skills; must be able to verbally communicate complex information to employers and students.
  • Strong analytical, critical thinking, and problem resolution skills with ability to access necessary resources and perform required basic math calculations.
  • Strong interpersonal and customer services skills to maintain a high degree of professionalism and confidentiality.
  • Proven problem-solving abilities including ability to review documentation, determine appropriate required action, and ability to research and follow up on actions.


Minimum Qualifications
  • High School Diploma or graduation equivalent.
  • Three years experience with coordinating payroll and/or human resources administration activities.
  • Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula


Preferred Qualifications
  • Prior payroll experience.
  • Prior experience with SAP software.
  • Strong computer skills and proficiency in Microsoft Suite (Word, Outlook, Excel).
  • Knowledge of SAP and Microsoft Teams.
  • Previous experience working with diverse populations.

 


 

Classified Title: Payroll Coordinator 
Role/Level/Range: ATO 37.5/02/OE  
Starting Salary Range: $18.00 - $33.50 HRLY (Commensurate with experience) 
Employee group: Full Time 
Schedule: Monday to Friday: 8:30am – 4:30pm 
Exempt Status: Non-Exempt 
Location: Hybrid/School of Public Health 
Department name: ​​​​​​​Bloomberg Human Resource Services  
Personnel area: School of Public Health 

 

 


Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Vaccine Requirements
Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Hybrid: On-site 3-4 days a week